HISTORIC PARIS-BOURBON COUNTY INC HOPEWELL MUSEUM
800 Pleasant St
Paris KY 40361-1734
Contact Information
Nonprofit HISTORIC PARIS-BOURBON COUNTY INC HOPEWELL MUSEUM
Address 800 Pleasant St
Paris, KY 40361 1734
Phone (859) 987-7274
Contact Name Leah W Craig
At A Glance
IRS Ruling Year 1979
Other ways to donate, support, or volunteer
Donors can contribute at this site, mail a check or donate over the phone using a credit card, Visa, Mastercard or Discover.  Financial support keeps our organization running and our VOLUNTEERS make it possible for us to accomplish daily and long term goals.  Volunteer opportunities include docent, tour teachers, curatorial and exhibit work, maintenance, historic preservation projects, event planning and support, and more. Call the office (859-987-7274) and let us know what you like to do!!

 

Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Statements
Mission Statement To preserve and foster a knowledge of and an appreciation for culture, history, art and architecture, with special emphasis on the unique features of Bourbon County and the surrounding region.
Background Statement

On May 19, 1978, Historic Paris-Bourbon County signed its Articles of Incorporation. During the formative years of HPBC, members worked on the  publication of Historic Architecture of Bourbon County, Kentucky, published in 1985 and a seminal record of early Bourbon County architecture. HPBC also promoted historic preservation education and advocacy through house tours, lectures, historical events and workshops. Following a gift from the City of Paris of a 1908 Post Office building, Hopewell Museum was founded in 1994 as a committee of Historic Paris-Bourbon County, Inc. Housed in this 1910 City of Paris Post Office a building that was added to the National Register of Historic Places in 1989, a lead grant from Save America's Treasures helped fund a $750,000 renovation project in 2003-2004.

In 2007, HPBC and Hopewell Museum integrated their operations to better serve the geographic region of Bourbon County and its neighboring Kentucky counties along with traveling visitors.

Currently, the Museum features changing exhibits on the art and history of Bourbon County and Central Kentucky. Also in the museum, the Mary Spears Van Meter Learning Center features Long Ago in Bourbon County which offers activity spaces for children ages 5-11 to experience the small town life one hundred years ago. The community/education room provides a venue for the display of local work of elementary students. This room also serves as art workshop space for visiting school groups and workshop space for adult preservation and restoration workshops. 

In 2017, HPBC/Hopewell Museum welcomed 4,614 visitors who came to learn about the specific history of Bourbon County; the culture and art of Central Kentucky and the way to preserve and use the art and architecture of the past.

 

Impact Statement  Accomplishments for 2017:
  • Welcomed 1,742 school students from Bourbon County, Paris Independent and St. Mary Schools  to the museum for art and heritage workshops through transportation & scholarship funds provided by Paris Rotary Club.
  • Supported community art in a  partnership with Chamber of Commerce and area businesses for 2 Paris ARTWALKs, and an exhibit with Stoner Creek Arts, a community artist organization. 
  • We held a major exhibit to commemorate the 150th anniversary of America's entry in WWI titled "The Great War: Kentucky and Beyond." This also included a successful lecture series.
  • Held Historic Preservation educational events such as Historic Preservation Symposium, Fall Open House, and Millersburg Cemetery Tour.
  • Increased our family and children's programs with Photography Camp, First Saturday Family Hour, and Teen Art Studio.
  • Continued working on year four of a Five Year Strategic Plan with specific goals and objectives.
  • Won the Paris Bourbon County Chamber of Commerce Award for Non-Profit of the Year.
  • Successfully completed a capital campaign to repair the terra cotta architectural elements of our building that were rapidly deteriorating.
Top Goals for 2017
  • Celebrate the 40th Anniversary of Historic Paris Bourbon County with monthly events.
  • Continue extending outreach to city and county schools with both art workshops and transportation & scholarship funding.
  • Continue community art emphasis partnering with Chamber's ARTWALK and mounting an exhibit with Stoner Creek Arts for a display of regional artists. 
  • Work with Kentucky League of Cities to prepare a new 5 year strategic plan.
  • Partner with the Paris-Bourbon County Library to increase programs like Teen Art Studio from monthly to weekly, and the implement the new "Claiming Your Memories" program.
  • Continue detailed inventory of our Museum collections.
 

 

     

Needs Statement
HPBC/Hopewell Museum's five most pressing needs for 2018:
1.  Continue the current funding base while educating new donors to our mission.
2.  Provide fresh and on-going programs for our members and community. 
3.  Create new 5 year strategic plan.
4.  Recruit more volunteers for docent, exhibit and special event support.
5.  Continue to evaluate and maintain our historic Post Office building, including the need for a new or repaired HVAC system.
CEO/Executive Director Statement
In 2017, Historic Paris Bourbon County/Hopewell Museum continues a twenty-two year history as a physical museum space, telling the stories of a region through the visuals of art and the artifacts of history.  We continue to partner with community groups such as the Paris-Bourbon County Chamber of Commerce and Tourism Board, the YMCA, and the Paris-Bourbon County Public Library. The reality of changing demographics and an aging volunteer base is offset by the willingness to welcome under-40's to the board and to include members in decision making. As a preservation organization, the constant need of local historical buildings for upkeep and adaptive reuse is reflected in the museum's own building maintenance plans. HPBC/Hopewell Museum moves into the coming year with confidence and a desire to continue promoting the arts and weaving the past to the present and future. 
 
Board Chair Statement

This year we celebrate the 40th Anniversary of Historic Paris Bourbon County (HPBC). I am humbled to reflect upon the vision of our founders, those dedicated leaders who recognized the value of preserving the historic fabric of our community’s many aspects of local history and culture. Your dedicated and ongoing support sustains that vision and maintains the solid foundation on which our organization stands. For that reason I have chosen the motto “Preserving the Past, Celebrating the Present and Informing the Future” as our HPBC/Hopewell Museum theme for 2018.

To fulfill that motto we have planned a diverse series of events for the year ahead that can be found on our website, www.hopewellmuseum.org. These events reflect our commitment to being a cultural resource for our beloved community, one that strives to educate our young people and enlighten our citizens with thoughtful and creative programming. It is our hope that the exhibits, tours, lectures, workshops and performances announced in this yearbook will showcase the richly diverse cultural, social and economic history of Paris, Bourbon County and Central Kentucky. In this coming year let us reflect upon the world in which we live and our relationship with a shared history of times past, even as we learn how the joy and beauty of the arts can foster informed conversation about times yet to come.

A favorite quote of mine comes from the ancient Greek philosopher Socrates-

“The unexamined life is not worth living.”

Our examinations this year will explore community partnerships, local Historic Preservation efforts, arts education…all making known that we have so much for which to be thankful. Thank you for your continued support. Please join us again as we work together to make HPBC an integral community resource for decades to come. I look forward to seeing you and your families at your Museum on Pleasant Street.

Service Categories
Secondary Organization Category Arts,Culture & Humanities / Historical Societies & Historic Preservation
Tertiary Organization Category Arts,Culture & Humanities / Art Museums
Geographic Areas Served
Areas
Bourbon County
Kentucky
Historic Paris-Bourbon County/Hopewell Museum's geographic service area is Bourbon County and the surrounding region.  In 1786 with the formation of the County, it encompassed what would one day be 32 Kentucky counties. Thus, the history of Paris and Bourbon County is also the early history of the Commonwealth of Kentucky. Visitors come to Hopewell Museum to learn of this historic specifics of  the county while also learning about the visual arts of the state. 
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact.

Goals:

During 2013, HPBC/Hopewell Museum developed a five year Strategic Plan with a vision statement that sets forth our goal for intended impact and long term success.  The vision statement reads: HPBC/Hopewell Museum will form partnerships to create, enhance and diversify its programs so as to build its membership and the financial capacity to continue being a leader in history, art and preservation.

We currently address the need for education in art, history and preservation through exhibits and in-house and outreach education. We provide public school and afterschool art education and adult preservation education. To reach underserved community groups we partner with the Paris Bourbon County Library, the Paris Rotary Club, the Family Resource Centers and the Paris Bourbon County YMCA to offer opportunities for exploration. We extend free family admission to the museum and invite hands-on learning for all ages in our Long Ago In Bourbon County Learning Center.

Our long term goals impact our community, provide a framework for development, and support our strategic plan vision statement.  They are:

Goal 1: Create, enhance and diversify programs/activities so as to build the membership and the recognition of HPBC/Hopewell Museum

·         Goal 2: Continue to be a strong advocate for historic preservation in the county and the region

·         Goal 3: Maintain the functional capability of current and future facilities as an example of historic preservation for the community and the region

·         Goal 4: Strengthen the financial capacity of the organization to be sustainable over time

·         Goal 5: Strengthen the Board structure and processes to more efficiently and effectively accomplish the mission and strategic goals of HPBC/Hopewell Museum

StrategiesHelpWhat are the organization's strategies for its stated long-term goals?

Strategies

Our strategies for making our long term goals a reality are rooted in our current activities and will strengthen as we plan for future success.  Our strategic planning objectives have a time frame, list the resources needed, and the Board actions to accomplish these objectives. 

·         Goal 1: Create, enhance and diversify programs/activities so as to build the membership and the recognition of HPBC/Hopewell Museum

This goal starts with our current programming that partners with the community in art education and historic preservation; provides member benefits and reciprocals to over 900 museums around the country; These  tasks are accomplished with a core of volunteers that maintains a rotating calendar of art and history exhibits.  It also challenges us to connect further with our community audiences for partnerships and outreach opportunities while taking advantage of  a new HPBC/Hopewell Museum brand and marketing logo.  It tasks the Board to use ad hoc and existing committee structures to set short term goals for accomplishment.  This plan is currently being implemented through Board directives and committee formation.  

CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals?

Capabilities

The ability to carry out our long term goals depends on our capabilities for completing our strategic plan objectives.  Our organization’s strongest resource is our volunteer base.  With 75+ volunteers who create events and exhibits, seek funding from individuals and businesses, provide education resources and financial support, our capabilities can stretch to meet both short and long term goals.  Our core assets also include a full time staff person and members who are well-known experts in archaeology, literature, antiques and appraisals, renovation of historic structures, human resources, engineering and event planning. 

 To meet future needs, these two goals from our strategic plan offer challenges for our volunteers:

·         Goal 2: Continue to be a strong advocate for historic preservation in the county and the region

·         Goal 3. Maintain the functional capability of current and future facilities as an example of historic preservation for the community and the region

These goals call for additional effort in communicating with the community the importance of historic preservation as a component of cultural and heritage tourism.  We will expand our current county recognition program and ask the city and county to join with us in focusing on the need for historic preservation. As a parallel example of historic preservation, our 1908 historic structure needs extensive preservation care.  With an active volunteer Historic Preservation Committee, these goals become an ongoing directive for implementation. 

IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?

Indicators

Our Strategic Plan includes concrete procedures for assessment. Each strategic goal includes a concise objective along with a time frame for Year 1, Year 2, or Year 3. It also lists the resources needed and the committee, ad hoc or permanent, that initiates the objective. The plan is easily accessible and will be updated annually by Board review to reflect the quantifiable goals and specific time frame that will lead toward our intended impact.

ProgressHelpWhat has and hasn’t been accomplished so far?

Progress

In 2018, we are beginning Year 5 of our Strategic Plan. These final goals of the plan will ensure our long-range success.

·         Goal 4: Strengthen the financial capacity of the organization to be sustainable over time

We have a very active Development Committee which has recently taken steps to strengthen our long-range endowment fund and continues to identify existing donors and funding sources.  An objective for Goal 4 expands their role to include development of legacy materials in conjunction with nonprofit partners throughout the community.  Other upcoming tasks include evaluating fundraising events and tightening our process for contacting potential donors. 

·         Goal 5: Strengthen the Board structure and processes to more efficiently and effectively accomplish the mission and strategic goals of HPBC/Hopewell Museum

An organization’s progress depends on the efficacy of the Board of Directors.  The Board at HPBC/Hopewell Museum is made up of members who take their job and our HPBC/Hopewell Museum mission statement very seriously.

 One of the Board’s objectives during our Strategic Planning process is to strengthen the work of the committees while using the talents and skills of specific board members to the fullest. Another component of board strengthening will be to review the bylaws and the strategic plan and revise as needed. Further tasks include a Board retreat to review policies and provide annual training.

The Board looks at this final year of our Strategic Plan as an opportunity to reflect on previous accomplishments and challenges, and develop a new Strategic Plan.  

Board Chair
Board Chair Allison Cox
Company Affiliation Community Volunteer
Term Jan 2018 to Dec 2019
Board Members
NameAffiliationStatus
Lindrell Blackwell Department of Juvenile JusticeVoting
R.L. Brunner Retired, City Manager of Paris, KYVoting
Ron Carter Carter & WittVoting
Kathleen Carter Retired EducatorVoting
Allison Cox Community VolunteerVoting
Matt Eads Eads HardwareVoting
Sharon Fields Paris Bourbon County Public LibraryVoting
Jim Hodsdon RetiredVoting
Clotine Kissick retired licensed clinical social workerVoting
Jennifer Mattox Carnegie Center for Literacy & LearningVoting
Doris McFarland Retired EducatorVoting
Tom Moore RetiredVoting
Megan Shaw Historic Preservation & Design consultantVoting
Rachael Short Community VolunteerVoting
Catesby Simpson Farmer, Community VolunteerVoting
Board Demographics - Ethnicity
African American/Black 2
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 6
Female 9
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 75%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Number of Full Board Meetings Annually 4
Standing Committees
Advisory Board / Advisory Council
Nominating
Volunteer
Executive
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Collections
Program / Program Planning
Education
Additional Board Members and Affiliations
NameAffiliation
Mary Louis Evans Community Volunteer
Betsy Kephart University of Kentucky College of Agriculture
Gordon Krist Retired Engineer
Betsy Kuster Community Volunteer
Sannie Overly Kentucky State Representative
Ed Thomas Retired Engineer
Ernie Trosper Retired School Superintendent
Dr. Woodford Van Meter Doctor of Ophthalmology
Gaylord VanGuilder Retired
CEO/Executive Director
Executive Director Leah W. Craig
Term Start June 2015
Email info@hopewellmuseum.org
Experience
Leah W. Craig is an honors graduate of Western Kentucky University with a masters degree from Auburn University.  She has several years of experience with a variety of public service providers, including a department of defense grant, work with utility assistance programs, and disaster response teams. She has served as an historical interpreter at state parks and worked with the Department of Natural Resources in Frankfort. She also served as a museum educator at the Oklahoma History Center.
Staff
Full Time Staff 1
Part Time Staff 0
Volunteers 80
Contractors 0
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 1
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 1
Unspecified 0
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation N/A
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation N/A
Non Management Formal Evaluation Frequency N/A
Description  

Our programs fall under the broad theme of education. We are an art, history and preservation organization where community education is both the goal of our activities and the tool used to spread information. Our preservation education includes publications on Bourbon County architecture, equine history, a catalog of Central KY Bybee pottery and, most recently, a book on private cemeteries in Bourbon County.

In the field of art and history education, we target area school systems, adults, and art organizations for workshops and exhibits.

We measure success by numbers of visitors to the Museum and number of participants in programs. Our educators fill out written evaluation forms and provide suggestions for classroom topics. Community partnerships are a measure of our success, too, as we join with the library, art associations, Main Street and volunteers to enhance our programs. In 2017, we reached 4,614 visitors for our art and history programs; 1,742 were school students.
Budget 25000
Category Arts, Culture & Humanities, General/Other General Arts Education
Population Served Children Only (5 - 14 years), Other Health/Disability,
Program Comments
CEO Comments  The Board, volunteers and staff at HPBC/Hopewell Museum consistently look at the challenges of a nonprofit organization as an opportunity for both our membership and our community. The farmers of Bourbon County state that the only thing certain about the weather is, that if you wait 15 minutes, it will change. As a nonprofit, this same quick change demands new methods of dealing with the issues of historic preservation; art/history education; and for finding the funding that turns organizational plans into reality.

As a small organization, the ability to provide flexible programming is a positive in meeting the needs of the community.  Although major exhibits, programs and events are planned three years in advance, we can still quickly add requested programs in partnership with the local library or civic group. We can work with the city and county to draft preservation ordinances in the face of population pressure. We can readily adjust our student educational offerings to meet the needs of Kentucky’s changing educational core content. 

The Board of Directors of HPBC/Hopewell Museum Board are unique in their dedication to and involvement in the organization. These Directors actually do assume a corporate responsibility for organizational funding.  Challenging as it is to find ongoing supporters, the Directors have used a successful mixture of personal contact, planned asks and generous personal donations to meet the expanding needs of programming and facility upkeep. 

Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted Oct 2013
Management Succession Plan? Yes
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Awards
Awards
Award/RecognitionOrganizationYear
Award of Merit for Publication of State & Local History "God's Acres: Private Graveyards in Bourbon County, KY edited by Roseberry and BardeKentucky Historical Society2010
Historic Preservation Recognition AwardDaughters of the American Revolution2011
Outstanding Leadership in EducationParis-Bourbon County Chamber of Commerce2011
Award in Publications for "Architectural Walking Tour Brochure: Paris, KY"Kentucky Historical Society2015
Award in Education for "Paris Schools: 150 Years of Academic Excellence" ExhibitKentucky Historical Society2016
Non-Profit of the Year AwardParis Bourbon County Chamber of Commerce2017
Government Licenses
Is your organization licensed by the Government? No
Financials
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start Jan 01, 2018
Fiscal Year End Dec 31, 2018
Projected Revenue $134,577.00
Projected Expenses $134,577.00
Endowment Value $200,000.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
------
Government Contributions$17,500$6,500$13,500
Federal------
State------
Local------
Unspecified$17,500$6,500$13,500
Individual Contributions$202,096$154,752$125,527
------
$23,288$34,187$44,976
Investment Income, Net of Losses$4,420$3,842$4,159
Membership Dues$7,210$7,875$8,190
Special Events$10,540----
Revenue In-Kind------
Other$3,563$2,304$3,757
Expense Allocation
Fiscal Year201620152014
Program Expense$128,119$138,160$126,594
Administration Expense$32,781$24,312$13,956
Fundraising Expense$3,308$3,149--
Payments to Affiliates------
Total Revenue/Total Expenses1.641.261.42
Program Expense/Total Expenses78%83%90%
Fundraising Expense/Contributed Revenue1%2%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$1,007,378$873,936$830,567
Current Assets$158,082$304,385$247,591
Long-Term Liabilities------
Current Liabilities--$1,542--
Total Net Assets$1,007,378$872,394--
Capital Campaign
Currently in a Capital Campaign? No
Goal $150,000.00
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Comments
CEO Comments
HPBC/Hopewell Museum is currently supported by the community that it serves, both publicly and privately.  City and county governing bodies, area corporations, small businesses, civic organizations, private donors and foundations, members and friends provide the funding for heritage education in public and private settings for both youth and adults.  Supporters of  historic preservation, members interested in decorative arts and quality exhibits as well as organizations providing a museum experience for school students merge their interests to underwrite our budgeting needs. 
Address 800 Pleasant St
Paris, KY 403611734
Primary Phone 859 987-7274
Contact Email info@hopewellmuseum.org
CEO/Executive Director Leah W. Craig
Board Chair Allison Cox
Board Chair Company Affiliation Community Volunteer