FRIENDS OF THE LEXINGTON PUBLIC LIBRARY
140 E Main St
Lexington KY 40507
Contact Information
Nonprofit FRIENDS OF THE LEXINGTON PUBLIC LIBRARY
Address 140 E Main St
Lexington, KY 40507
Phone (859) 231-5505
Fax 859 231-5598
Contact Name Barbara Houck
Web and Social Media
Friends Book Cellar-Lower Level of the Library
At A Glance
Other ways to donate, support, or volunteer
Donate To The Lexington Public Library
  • Friends Lexington Public Library accepts all donations.
  • Donations may be dropped at Friends Book Cellar during business hours or at all Lexington Public Library locations during business hours.
  • Questions, call (859) 231-5505.
  • We also accept financial donations to support  Friends of The Library or our Library Foundation

Frequently Asked Questions about Donations

Who will take my book donations?

Books not used for the Library’s collection are donated to the Friends of the Lexington Public Library.

Where can I donate books?

At any library location or at the Friends Book Cellar (located in the lower level of the Central Library

When can I donate books?

During Friends Book Cellar business hours or Library hours.

What types of items can I donate?

We accept all book donations (as well as CDs, videos, DVDs, etc.).

Who benefits from my donations?

Lexington Public Library patrons.

Will you pick up my donation?

No, due to financial constraints donations can be dropped off at all LPL branches & Friends Book Cellar during their business hours.  If donations are made to Friends Book Cellar during their business hours they will help unload the donations and provide a tax receipt form.

Please direct questions to the Friends of the Library at (859) 231-5505.

Volunteers Needed through out the year and particularly during our gigantic Fall book sale.

Please leave your name, phone #, & email address at FBC desk at Central Library, Lower Level.

You may also call 231-5505 or email –bhouck@lexpublib.org

If you would like to volunteer to generally support the friends please fill out our online volunteer application.
 
THANK YOU SO MUCH FOR YOUR SUPPORT!!
Financial Summary
 
 
Statements
Mission Statement
In appreciation of the role the Library plays in the quality of life in this area, the Friends of the Lexington Public Library provide nonessential financial and volunteer services to the library, and functions consistently with the goals and objectives of the Lexington Public Library and its Board of Trustees.

 

Background Statement

 

The Lexington Public Library, the oldest public library west of the Appalachians was founded in 1796 in Lexington, the county seat of Fayette County, Kentucky. In 1966 Rabbi William J. Leffler proposed forming a Friends of the Library organization to the Lexington Public Library Board of Trustees. In 1968 the Friends of the Library was formed by a community-wide steering committee, chaired by Richard S. DeCamp. It was formed to provide financial and physical support to the library and to help the library become a lively center of community activity. The Friends held it’s first book sale in 1971 on the grounds of the old Carnegie building in historic Gratz Park. In 1976 and 1978 the Friends sponsored a Gala that included an auction, rare book sale, concert and entertainment.  By 1991 the Friends of the Library had donated $55,500 to the Central Library and branches.  In 1997 the Friends went to two book sales a year.

On April 25, 1998 a grand opening was held. March 21, 2001 the Friends Bookstore opened for business 3 days a week.

About 50 volunteers worked 2000 hours to sort and conduct two book sales prior to the 1998 opening of the Friends Book Cellar. In 2000, 100 volunteers worked nearly 7000 hours to sort and conduct the two book sales and operate the bookstore. Volunteers are always needed. If interested, please call the Friends Book Cellar 231-5505.

Donations of new or used books, magazines, dvds, tapes, cds,records, puzzles or other media may be made to the Friends of the Lexington Public Library at any library branch or at the Friends Book Cellar located in the lower level of the main library.

In addition to library materials, the Friends Book Cellar(FBC) offers book bags and  hats with  LPL/or Friends' logo, for in store and library branch sales.  Gift-worthy items,jewelry and office supplies are also available for purchase.

The success story of the Friends Book Cellar would not be complete if we failed to recognize the extraordinary effort of a few very dedicated volunteers who make up the management team of the bookstore. To establish and operate an enterprise of this magnitude would not be remotely possible without these volunteers. We don’t want to mislead anyone who reads this that just any Friends group can make this happen at any library. It can only be done with strong commitment and excellent cooperation between very determined Friends and library staff.

 

Impact Statement
We implemented a series of off-site book sales, which have been extremely popular.  We have worked with a variety of community partners to host book sales and are always willing to consider new venues. We have also focused on engaging our membership with several  get-togethers and events.
 
Needs Statement
The greatest need is volunteers to operate the Book Cellar and process donated materials.
 
We always need volunteers to assist with off-site and annual book sales, events, marketing and board development. 
Service Categories
Secondary Organization Category Education /
Geographic Areas Served
Areas
Kentucky
Fayette County
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact. We provide financial support for Lexington Public Library's programming needs.
StrategiesHelpWhat are the organization's strategies for its stated long-term goals? To raise funds, the Friends of the Library sells donated and discarded books, magazines DVDs, records, cassettes, puzzles, CDs, and more.  Proceeds from the Book Cellar, Annual Book Sale, Off site sales and partnered fundraisers, memberships, and donations are given to the Library to support educational programs in our community. 
Board Chair
Board Chair Ms. Lori Meister
Company Affiliation N/A
Term Jan 2015 to June 2016
Board Members
NameAffiliationStatus
Vickie Batzka Community VolunteerVoting
Lori Boiling Meister Community VolunteerVoting
Barbara Burrier Community VolunteerVoting
Becky Faulconer Community VolunteerVoting
Richard Freed Community VolunteerVoting
Chris Hall Community VolunteerVoting
Doug Hicks Community VolunteerVoting
Larry Johnson Community volunteerVoting
David Kesling Community VolunteerVoting
Karen Koegler Community VolunteerVoting
Penelope Scott Jones community volunteerVoting
Jeff Soukup Community VolunteerVoting
Mary Vester community volunteerVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 6
Female 7
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 3
Board Meeting Attendance % 78%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 12
Standing Committees
Finance
CEO/Executive Director
Executive Director Barbara Houck
Term Start Mar 2001
Email bhouck@lexpublib.org
Staff
Full Time Staff 1
Part Time Staff 4
Volunteers 65
Contractors 0
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 1
Caucasian 4
Hispanic/Latino 0
Native American/American Indian 0
Other 0 N/A
Staff Demographics - Gender
Male 1
Female 4
Unspecified 0
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation N/A
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Description
On March 22, 1998, the Friends Book Cellar opened for business two days a week, Sunday and Monday. The store attracted more volunteers and more customers and by August the store was operating four days a week,Saturday through Tuesday. March 21, 2001 the Friends bookstore opened for business 6 days a week. The Friends Book Cellar offers an annual 10% discount to members of the Friends of the Lexington Public
Library. Members of the Friends are also invited to preview the books of
the two annual book sales the evening before each sale.
The Friends Book Cellar is currently open Monday thru Saturday 9-4pm and the 1st Sunday of each month 1-5pm. Please stop by and shop with us to help support your local library!
Category Public, Society Benefit, General/Other Public, Society Benefit, General/Other
Population Served General/Unspecified, Families, Poor,Economically Disadvantaged,Indigent
Program Short Term Success
In the short-term the Friends Book Cellar will strategically focus on marketing and increasing sales of the Book Cellar.
Program Long term Success
The goal of the Friends Book Cellar is to raise enough funds to support programs and services to all citizens of Fayette County, Kentucky.
Program Success Monitored By
The programs success is monitored by quantitative and qualitative measures on a ongoing, monthly and annual basis.
Examples of Program Success
For example, in 2012 because of the implementation of new marketing strategies and e-communication with customers, sales have increased.
Description
Each Fall the Friends of Lexington Public Library hold a gigantic book sale. Hardbacks are priced $1.00 each and paperbacks are $.25. Children's books are specially priced, as are other items: albums, CD's, videos, magazines, and… well it's a very long list. Typically, we have more than 100,000 items available. Each sale runs for nine days. The first day is only for members of Friends of the Lexington Public Library. For membership information, see our membership application. During these sales, the Friends’ 10% discount applies only to items purchased in the Friends Book Cellar.

The other days of each sale are open to everyone! The last two days are special: Saturday is 2-for-1 Day, and Sunday is Bag Day. Each paper grocery bag full is just $2. (We provide the bags.)

The Friends Book Cellar is open throughout each sale with our regular great prices.

There are NO limits on the number of books you may buy at our sales!

 

Gift certificates for the Friends Book Cellar are now available.

Category
Population Served , ,
Description
Monies earned from both the Friends Book Cellar and the annual Friends Book Sale go toward Lexington Public Library programs some examples of these are: Children's Summer Reading Program; Little Leonardos; Daring da Vincis; Beaumont Teen Advisory Board; Chess Mates; Dragon Book Club; After School Homework Assistance; One Book One Bluegrass.
Category
Population Served , ,
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Government Licenses
Is your organization licensed by the Government? No
Fiscal Year
Fiscal Year Start July 01, 2014
Fiscal Year End June 30, 2015
Projected Revenue $254,087.00
Projected Expenses $254,087.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified--$0--
Individual Contributions$61,600$163,819$396,671
--$0--
$193,297$183,507$222,749
Investment Income, Net of Losses$1,825$2,978$4,149
Membership Dues$11,865$9,235$11,660
Special Events--$0--
Revenue In-Kind--$161,617--
Other--$0--
Expense Allocation
Fiscal Year201520142013
Program Expense$347,765$400,026$444,165
Administration Expense$69,487$78,395$78,665
Fundraising Expense--$0--
Payments to Affiliates------
Total Revenue/Total Expenses1.000.751.21
Program Expense/Total Expenses133%84%85%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$74,630$229,734$365,404
Current Assets$39,607$4,994$280,599
Long-Term Liabilities--$0--
Current Liabilities$10,232$20,314$37,102
Total Net Assets$64,398$209,420$328,302
Form 990s
2015 Form 990
2014 Form 990
2013 990 2013
2012 990 2012
2011 990 2011
2010 990 2010
2009 990EZ
2008 Form 990
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? Yes
State Registration Yes
Comments
Foundation Staff Comments
Expense breakdowns were provided by the Friends of the Lexington Public Library in 2009 since the organization filed the 990EZ that year.
Address 140 E Main St
Lexington, KY 40507
Primary Phone 859 231-5505
Contact Email friends@lexpublib.org
CEO/Executive Director Barbara Houck
Board Chair Ms. Lori Meister
Board Chair Company Affiliation N/A