P.O. Box 11610
Lexington KY 40576
Contact Information
Address P.O. Box 11610
Lexington, KY 40576
Phone (859) 233-4600
Fax 859 244-2219
Contact Name Contact Us
At A Glance
IRS Ruling Year 1965
Other ways to donate, support, or volunteer For donations and support, call 859-244-2221 or donate online at
Other Documents
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Mission Statement
Community Action Council prevents, reduces, and eliminates poverty among individuals, families, and communities through direct services and advocacy.
Background Statement
Community Action Council for Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties (KY), is a nonprofit organization established in 1965 to address the causes and effects of poverty. Community Action Council prevents, reduces, and eliminates poverty among individuals, families, and communities through direct services and advocacy. In carrying out that mission, the Council focuses its resources on child development, family development (including social and economic self-sufficiency), employment strategies, health, transportation, safety net (emergency) services, housing services, economic development, technology, and volunteerism.


The Council’s history and value system are deeply rooted in the civil rights and poverty reform movements of the 1960s and for the past four decades it has worked diligently to form partnerships with local organizations and entities dedicated to upholding these values. A long-term goal of the Council has been to serve as a strong, effective, proactive and resourceful leader and participant in the communities it serves. To achieve this goal, the Council is continually collaborating with other non-profit organizations, businesses, community groups and government agencies, developing a strong network of resources and ensuring that program participants have a safety net for crisis situations and plans and approaches to long term solutions.

Impact Statement

In accomplishing our mission, we will focus our resources and capabilities on: child development, family development (including social and economic self-sufficiency), transportation, safety net (emergency) services, housing services, economic development and volunteerism.

The strategies that we will employ are:

1) Advocacy;

2) Services; and

3) Community Involvement.

As advocates, we listen, understand, and take our lead from the low-income population. We assist low-income people in advocating for themselves and we are their advocates in public policy and community decision-making processes, including those social, economic, education, government, and business arenas that affect the quality of their lives.

As Bourbon, Fayette, Harrison and Nicholas counties’ designated community action agency, we provide community-based services throughout our urban and rural service areas that are integrated, comprehensive, developmental, change-oriented and empowering for the individuals, families and communities we were created to serve. We are committed to bringing state-of-the-art, high quality approaches and service delivery systems that are mindful of and sensitive to those who turn to us for assistance in order to reach and serve the low-income population. We hold ourselves accountable to measurable results.

The low-income population must actively participate in finding solutions to poverty in our communities. To ensure that participation, we will develop social capital and promote community involvement in the low-income community by identifying and capitalizing on the assets, leadership, and talents present.

Needs Statement

Housing: Everyone needs a warm, affordable and safe place to call home. Children, the elderly and sick are especially impacted by poor or nonexistent housing. An environment that meets those needs can go beyond just providing shelter and allow an individual and family to flourish while living in dignity. The average assistance amount is $600.   Annual need: $90,000.

Safety Net Services: The costs of basics like food, heat and clothing can consume a low income person’s entire income. These expenses range from utility assistance, food, clothing or gas. The average assistance amount is $150. Annual need: $350,000

Child Development: The early years of a child’s life can set the pattern for the rest. A child’s success in life depends on both the care and the messages they receive during those first critical years. The Headstart, Early Headstart and Migrant Headstart programs of CAC enroll 1,280 children and are mainly federally funded; however, there are extras that the teachers need that are not provided through this funding. Annual need: $12,800 or $10 per child

Volunteer Programs: Volunteers have the power to change the world making it a better place to live. He or she can unlock a child’s potential, support an adult’s drive to succeed, applaud the achievements of a senior’s lifetime, or make improvements in the local environment and community. Annual need: $13,000.

Financial Fitness: In today’s world, understanding finances is an essential skill. CAC developed a program to help adults become financially fit through understanding budgeting, needs vs. wants, and saving. This program assists up to 90 students costing $1,500. Annual need: $140,000

CEO/Executive Director Statement

Times remain tough, with unemployment peaking at longtime highs, but we have seen great progress and some light at the end of this long, dark tunnel. Much of the negativity surrounding economic recovery bypassed Central Kentucky. Our leaders and organizations worked together to minimize the impact of the recession and position Lexington, and the surrounding areas, to emerge ready for the next generation of growth.

It’s worth noting that the past year has seen legitimate questions raised locally about the spending habits of publicly funded organizations. Our organization has committed itself to maintain already high standards of accountability and stewardship. For example, the Council maintains its strict policy against any corporate credit cards and answers annually to an independent third-party audit as required by the federal Single Agency Audit Act.

Recovery has begun and the Council is proud to be a part of the solution. As Central Kentucky looks forward to what’s next, it will be important to ensure that important issues are not lost in the shuffle. The Council will maintain its emphasis on strong early childhood education, on closing the achievement gap, on ensuring affordable energy prices and more. As participants in the economic development process, we will work to ensure that everyone is included when local leaders work to build a next generation community that appeals to the creative class.

Community Action Council’s Board and Staff commit to our program participants, stakeholders, funders and the community that we will continue to do our part to help those least advantaged get a leg up the ladder while caring for our seniors and others who require our ongoing attention. We will do it well and we will do it with great care and accountability.

Service Categories
Secondary Organization Category Human Services / Personal Social Services
Tertiary Organization Category Civil Rights, Social Action, Advocacy / Civil Rights, Social Action, & Advocacy N.E.C.
Geographic Areas Served
Bourbon County
Fayette County
Harrison County
Nicholas County
Jessamine County
Scott County
Madison County
Primary services counties are Fayette, Bourbon, Harrison, and Nicholas. Limited services are also provided in: Scott, Madison and Jessamine counties. The Council also administers the WinterCare Energy Fund and Migrant Head Start throughout the state of Kentucky.
Board Chair
Board Chair Ms. Michele Lee
Company Affiliation Lexington-Fayette Urban County Housing Authority
Board Members
Judge Alex Barnett Harrison County Judge ExecutiveVoting
Ms. Denise Beatty Head Start Policy CouncilVoting
Ms. Jackie Brown Fayette West CenterVoting
Ms. Bryanna Carroll Kentucky League of CitiesVoting
Ms. Shani Chatman South LexingtonVoting
Ms. Eileen Cooper Bourbon County CenterVoting
Mr. Michael Covert Transylvania UniversityVoting
Mr. Art Crosby Lexington Fair Housing CouncilVoting
Ms. Roberta Davis Nicholas County CenterVoting
Ms. Kelly R. Duffy Catholic Action CenterVoting
Dr. Janet P. Ford Assoc. Professor - UK College of Social WorkVoting
Ms. Dorothy Frederick CAC Nicholas County CenterVoting
Mr. Jim Gray Mayor, Lexington-Fayette County GovernmentVoting
Mr. Richard Heine League of Women VotersVoting
Ms. Michelle Hood Fayette Project IndependenceVoting
Ms. Cynthia Kay RSVP/Foster Grandparents Policy CouncilVoting
Ms. Delilah Leavell West End CenterVoting
Ms. Michele Lee Lexington-Fayette Urban County Housing AuthorityVoting
Mr. Joshua G. Lewis US BankVoting
Ms. Rowena Mahloch Lexington Clinic FoundationVoting
Ms. Mary C. Morton Russell School CenterVoting
Ms. Tyrona Nelson East End CenterVoting
Judge Mike Pryor Nicholas County CourthouseVoting
Ms. Maria Rutherford Bluegrass Community & Technical CollegeVoting
Sen. Kathy Stein Kentucky State SenatorVoting
Ms. Stephanie Theakston Lexington-Fayette Urban County Government, Dept. of Social ServicesVoting
Dr. Ann Vail UK School of Human Environmental SciencesVoting
Ms. Elizabeth Villafuerte Harrison County CenterVoting
Ms. Patricia White Mt. Calvery Missionary Baptist ChurchVoting
Judge Michael R. Willams Bourbon County CourthouseVoting
Board Demographics - Ethnicity
African American/Black 24
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 0
Other 4 0
Board Demographics - Gender
Male 14
Female 25
Unspecified 0
Board Term Lengths 0
Board Term Limits 0
Board Meeting Attendance % 56%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 35%
Percentage Making In-Kind Contributions 53%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 10
Board Co-Chair
Board CoChair Mr. Richard Heine
Company Affiliation League of Women Voters of Lexington, Inc.
Standing Committees
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Program / Program Planning
CEO Comments

Governance: Board of Directors – Terms and Term Lengths

As the designated community action agency for its core services area, Community Action Council’s Board of Directors is organized in accordance with the statutes governing community action agencies: 1) The Omnibus Reconciliation Act of 1981, as amended; and, 2) Kentucky Revised Statutes 273.405 et seq.


Accordingly, the Board of Directors is comprised of three equal sectors:


1) A “low-income sector” (referred to locally as The Consumer Sector) whose members are democratically elected by their peers. Members must be current service recipients at the time of election and are elected for three year terms. They may be re-elected if they retain their eligibility.  By law, the total number of Consumer Sector members may not be less than 1/3 of the Board’s total membership.


2) A Public Sector whose members include the chief elected official of each of the four core service area counties. To ensure balanced representation based on the population of each of the four counties, additional members are appointed by the Mayor of the Lexington-Fayette Urban County Government. The four chief elected officials in the Public Sector serve for as long as they hold their office. The additional appointees from Fayette County serve at the pleasure of the Mayor. By law, the Public Sector may not exceed 1/3 of the total membership of the Board.  


3) A Private Sector whose members represent a wide range of community interests, including social services providers, educational institutions, faith-based organizations, organized labor and business. The Board of Directors elects organizations, not individuals, to the Private Sector. The organizations retain their seats without limit unless a seat is removed by the Board of Directors or it is declined by the member organization. A Private Sector member organization appoints its representative and determines his/her term. By law, the Private Sector may not exceed 1/3 of the total membership of the Board.


Officers are elected annually by the Board of Directors. Officers may be re-elected for additional terms.


The membership for all Standing Committees is elected annually by the Board of Directors. Members may be re-elected for additional terms. 

CEO/Executive Director
Executive Director Mr. Malcolm Ratchford
Term Start Aug 2013

Malcolm J. Ratchford 

Malcolm Ratchford was recently named the 4th Executive Director of Community Action Council for Lexington-Fayette, Bourbon, Harrison and Nicholas Counties. Having previously served the organization as the Senior Manager for Neighborhood and Community Services and over a decade as a Head Start Director, Malcolm has been with the Community Action network since 1996. He has dedicated his career to advocating for equity and access to opportunity for all people through his work with structural racism, addressing the achievement gap, convicted felons rights and employment, inner city youth, urban and rural poverty, the immigration reform, and a variety of other conditions that serve as systemic barriers within our communities. Malcolm earned his Bachelor’s Degree in History Pre-Law from Talladega College and a Master’s Degree in Family Studies, Early Childhood Education from the University of Kentucky and is a Certified Community Action Professional. His vision for Community Action Council includes intentional investments in individuals and communities while advocating for the elimination of structural barriers that block access to opportunity for America’s most vulnerable. Malcolm believes that as we invest in communities and address societal complexities, we must simultaneously help families help themselves and each other by creating goals and comprehensive support to move from economic crisis to long-term development of economic security.

Full Time Staff 248
Part Time Staff 15
Volunteers 407
Contractors 26
Retention Rate 84%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 130
Asian American/Pacific Islander 1
Caucasian 123
Hispanic/Latino 27
Native American/American Indian 0
Other 8 Two or more races or not specified
Staff Demographics - Gender
Male 33
Female 256
Unspecified 0
Senior Staff
Title Director, Office for Planning, Communications and Advancement
Title Director, Office for Child Development
Title Chief Financial Officer
Title Manager, Administrative Services
Title Director, Office for Community Services
Title Director of Property Development and Services
Title Director of Information Technology
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Quarterly
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
CEO Comments
Whistleblower policy under development.

Child Development

Head Start, Early Head Start, Migrant Head Start, and Child Care

Family Development

LEEP, Financial Literacy, Income Tax Assistance, Youth Development

 Safety Net Services

Food Assistance Referrals, Nutrition Education, Clothing Banks, Emergency Financial Assistance, Annual Utility Payment Subsidies and Assistance, Summer Cooling – Air Conditioners 

Housing Services

Rental Assistance, Homeless Assistance, Repair Services, Senior Housing (Shepherd Place, Carlisle, Kentucky), Other Development and Assistance, Residential Energy Conservation Services

 Volunteer Services

Community Action Council Volunteer Program, Retired and Senior Volunteer Program (RSVP), Foster Grandparent Program

Population Served , ,
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted Jan 2014
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy Yes
National Association for the Education of Young Children (NAEYC)2010
Government Licenses
Is your organization licensed by the Government? Yes
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2017
Fiscal Year End June 30, 2018
Projected Revenue $28,920,696.00
Projected Expenses $28,920,696.00
Endowment Value $88,552.00
Spending Policy Income plus capital appreciation
Percentage 5%
Detailed Financials
Revenue and ExpensesHelpFinancial data for prior years is entered by foundation staff based on the documents submitted by nonprofit organizations.Foundation staff members enter this information to assure consistency in the presentation of financial data across all organizations.
Fiscal Year201620152014
Total Revenue$25,048,255$23,862,618$22,358,331
Total Expenses$24,456,735$22,853,206$22,162,748
Revenue Less Expenses$591,520$1,009,412$195,583
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
Government Contributions$22,266,613$20,491,837$18,928,343
Individual Contributions$387,483$385,213$40,435
Investment Income, Net of Losses$18,843$63,190$36,782
Membership Dues$0----
Special Events$0--$16,737
Revenue In-Kind$0----
Expense Allocation
Fiscal Year201620152014
Program Expense$22,268,249$29,815,440$20,162,866
Administration Expense$2,127,318$1,955,656$1,929,449
Fundraising Expense$61,168$82,110$70,433
Payments to Affiliates------
Total Revenue/Total Expenses1.021.041.01
Program Expense/Total Expenses91%130%91%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$10,797,546$10,350,779$9,978,591
Current Assets$2,759,410$2,647,546$1,959,273
Long-Term Liabilities$2,012,261$720,130$1,116,378
Current Liabilities$1,613,558$3,045,718$3,294,836
Total Net Assets$7,171,727$6,586,931$5,567,377
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Address P.O. Box 11610
Lexington, KY 40576
Primary Phone 859 233-4600
Contact Email
CEO/Executive Director Mr. Malcolm Ratchford
Board Chair Ms. Michele Lee
Board Chair Company Affiliation Lexington-Fayette Urban County Housing Authority