PO Box 4192
Winchester KY 40392
Contact Information
Address PO Box 4192
Winchester, KY 40392
Phone (859) 745-1905
Fax 859 744-7649
Contact Name Amy Penn
Web and Social Media
At A Glance
IRS Ruling Year 1984
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Mission Statement
The mission of Clark County Children's Council is to improve the outcomes for children and youth of Clark County through individual initiatives and the collaboration with other community organizations.
Background Statement Clark County Children's Council was established in 1984. Local citizens were concerned for "latchkey kids". Latchkey kids was the term used in the 80s for children of working parents staying home alone after school and when school was not in session, locking the door of their home and taking care of themselves till their parent returned. The group gathered data that showed Clark County as having programs that addressed the need for the care of the very young child but that there was not a program that provided for the elementary age child, these children were becoming the latchkey kids of Clark County.This concerned group became the first Board of Directors. Growth and time have evolved the Council into an agency that not only provides a safe, healthy environment as it did in the beginning but is also dedicated to addressing a child’s well-being and encouraging their fullest growth. Our purpose is to implement programs, give support to existing programs, and to inform parents and the community of these programs that build the development and character of children and prevent delinquency of our Clark County children.
Impact Statement
Due to the economical climate in our community (ex. parents laid off and household expenses higher) the average monthly attendance in our programs have dropped by 19%. Therefore our revenue over the past two years is 19-21% less than the prior years. Although budget adjustments had to be made we were still able to accomplish having quality sites at each school; meeting and exceeding licensing standards, and sustaining STAR rating.
The coming years goals are to continue improving in the area of offering quality programs. The initail goal is that 5 of our programs will achieve a 3 STAR rating. Research data concludes that for an afterschool program to positively guide a child's life the program must consider quality a priority. Quality is based on child/staff ratios, age appropriate materials, positive interactions between peers and adults and parent engagement. A quality program has open communication with the schools. To improve working together for the better of the children, the goal is to increase the site directors hours daily so she will be at the school during part of the school day. Afterschool does not extend on the school day but enhances what has been taught during the day. Communication must occur between the afterschool staff and the teachers to make this connection. An afterschool program of high quality has dependable staff that have the best interest of the child at heart. Benefits need to be provided for staff with the effect being to lower staff turnover.
Needs Statement
Top 5 needs -
Additional hour of employment for each Site Director daily to engage with school principal and teachers.
Enrichment materials, equipment, and storage at each program. $1500/school
Management Training - Mandatory training is utmost priority for our staff that have direct contact with the programs. Training for management is considered based on financial stability of the agency at the time training or conferences are offered. $2500
Classroom for afterschool program therefore not needing to share cafeteria space.
CEO/Executive Director Statement
The government provides afterschool funding through 21st Century grants. Although we have applied for this money annually Clark County has not received the award. The Children's Council strives to provide our children here in Clark County the same opportunity for afterschool as the children in other counties that receive the grants.
Service Categories
Secondary Organization Category Education / Primary & Elementary Schools
Tertiary Organization Category Human Services / Child Day Care
Geographic Areas Served
Clark County
The population served by the Council are children in grades K-5 that attend elementary school in the county. Fees are based on a sliding scale allowing children to attend regardless of their financial situation. Children receiving Great Leaps Reading tutoring are identified by the school as reading below their school grade. There are no fees for participation in this program.
Board Chair
Board Chair Amy Oliver
Company Affiliation People's Exchange Bank
Term July 2010 to July 2013
Board Members
Lisa Earlywine Central BankVoting
Elizabeth Elkins Elizabeth Bond Elkins Law PracticeVoting
Paula Joslin Clark County ClerkVoting
Eva Miller Clark County Board of EducationVoting
Amy Oliver People's Exchange BankVoting
Alex Rowady Blair and Rowady Law OfficeVoting
Lori Stone Commonwealth of KY Administrative Office of the Courts/Family Court DivisionVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 2
Female 6
Unspecified 0
Board Term Lengths 2
Board Term Limits 4
Board Meeting Attendance % 67%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 0%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 6
Board Co-Chair
Board CoChair Lori Stone
Company Affiliation Ky Courts
Term July 2009 to July 2014
CEO/Executive Director
Executive Director Amy B Penn
Term Start June 2001
Experience The Executive Director position is primarily the manager of the agency.  The position recommends policies, priorities, projects, programs and budgets within the area of the community service for which the Clark County Children's Council exists.  The Executive Director develops and administers the agency’s capabilities to offer programs in accordance with the philosophies and policies outlined in the By-Laws and within the budget available. The leadership to the agency is through the Executive Director  position. The current Executive Director has an education degree with emphasis in elementary and an endorsement in early childhood development. Prior to this position her work experience consists of teaching three years in the classroom and fifteen years in managing hospital affiliated employer-supported children’s programs. This work experience has provided direct knowledge of licensing regulations and standards. The experience also gave insight to high quality programming, establishing working as a team, staff development, managing diverse personalities, preparing budgets and working within the budgets. Professional development occured in areas of school age child care, national accreditation process, management styles, nonprofit fundraising, grant writing, and Kids Now as a state acknowledged trainer. The Executive Director participates in several community efforts in which offering knowledge of her areas of expertise are beneficial.  
Full Time Staff 3
Part Time Staff 24
Volunteers 0
Contractors 1
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 26
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 1
Female 26
Unspecified 0
Senior Staff
Title Training/STAR Coordinator
Kathy was employed by the Council in 1988 as a call in when regular staff were absent. 1990 she accepted the position as site director. She assisted Dawson with varying office duties
Title Office Manager
Work experience prior to employed by Council in 2002 involved ten years of hospital medical billing and dedt collection and physician office manager. At time of employment Janice was efficient in processing payroll, accounts receivable, preparing reports, use of Quickbooks. She continues to develope her knowledge of the position's needs by attending trainings in person and by web.
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Bi-Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Kids Karnival Afterschool, is an out of school time program providing services during the after school hours of 2:30-6:00 p.m. and full day services 6:30a.m.-6:00p.m. The afterschool program operates out of each of the seven elementary schools using space in the cafeterias and gym. Each Kids Karnival program provides each child experiences in academic and cultural enrichment, peer and adult interaction, physical activity and wellness,and involves parents periodically in activities with their children. The children served are kindergarten thru fifth grades and are enrolled in Clark County schools. Fees are determined by the parents’income based on a sliding scale. Scholarships are often given to families considered high risk. The Kids Karnival coordinator oversees the program assuring the highest quality program by participating in the state's quality rating system and meeting standards set by Kentucky's licensing.
Category Education, General/Other Afterschool Enrichment
Population Served Children Only (5 - 14 years), At-Risk Populations, Families
Description Great Leaps Reading is a tutoring program. This program provides one on one tutoring for children identified by their school’s reading specialist as reading below their class grade. Great Leaps iis a nationally recognized tutoring program that is designed for volunteers. Consistency is extremely important for the children that we hire tutors so they will be there everyday. A tutor is hired for each school. They are trained, supervised, and evaluated by the agency’s training coordinator. The tutors go to the schools Monday-Thursday 2 hrs/day.Great Leaps is not a revenue producing progam.

Category Education, General/Other Literacy
Population Served Children Only (5 - 14 years), At-Risk Populations,
Program Comments
CEO Comments
Our paying enrollment has continued to decline this school year which is causing a struggle financially.  We continue to search for opportunities that may provide scholarships to single dads or moms, grandparents raising grandchildren, struggling families, and children staying at  home afterschool without supervision .
Plans & Policies
Organization has a Fundraising Plan? No
Organization has a Strategic Plan? No
Management Succession Plan? No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy No
The Clark County Children's Council collaborates with several other agencies and organizations. Primarily me with collaborate with the Board of Education to offer Great Leaps tutoring and Kids Karnival Afterschool. The schools provide us space and children. Other community agencies that enhance the quality of our programs include Clark County Extention Office, Clark County Health Dept, University of KY, Community Education, high school clubs, Family Resource Centers.
Government Licenses
Is your organization licensed by the Government? Yes
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2013
Fiscal Year End June 30, 2014
Projected Revenue $363,792.00
Projected Expenses $351,425.00
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201320122011
Foundation and
Corporation Contributions
Government Contributions$0$0$0
Individual Contributions$55,893$66,243--
Investment Income, Net of Losses$833$1,260$1,489
Membership Dues------
Special Events------
Revenue In-Kind------
Expense Allocation
Fiscal Year201320122011
Program Expense$305,808$254,240$261,307
Administration Expense$71,536$94,734$89,253
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses1.020.920.99
Program Expense/Total Expenses81%73%75%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201320122011
Total Assets$112,995$104,191$136,866
Current Assets$112,995$104,191$134,371
Long-Term Liabilities$1,187$278$4,723
Current Liabilities$3,126$4,626$4,351
Total Net Assets$108,682$99,287$127,792
Form 990s
2013 990 2013
2012 990 2012
2011 CC children's C 990 6-30-11
2010 990
2009 990
2008 990
2007 990
Capital Campaign
Currently in a Capital Campaign? No
State Registration Yes
Address PO Box 4192
Winchester, KY 40392
Primary Phone 859 745-1905
Contact Email
CEO/Executive Director Amy B Penn
Board Chair Amy Oliver
Board Chair Company Affiliation People's Exchange Bank