LEEDS THEATRE
37 N. Main Street
Winchester KY 40391
Contact Information
Nonprofit LEEDS THEATRE
Address 37 N. Main Street
Winchester, KY 40391
Phone (859) 744-6437
Contact Name Tracey Miller
At A Glance
IRS Ruling Year 1987
Other ways to donate, support, or volunteer

Donations by check can be made out to and mailed to:

Leeds Center for the Arts
P.O. Box 836
Winchester, KY 40391 
 
or 
by visiting our website:  leedscenter.org and using the Donate feature
Financial Summary
 
 
Statements
Mission Statement

 

At Leeds Center for the Arts our mission is to energize the community through the beauty and emotional power of the arts and new educational opportunities.

Background Statement The Winchester Council for the Arts was formed in 1986 as a non-profit organization in response to the closing of the Leeds Movie Theater. Recognizing the need to preserve the last of Winchester's four movie theater buildings, local citizens raised $1.5 million to renovate and re-open the theater as an informational and educational resource center, as well as a visual and performing arts center serving citizens within a 50 mile radius. In 1990, the theater was re-opened as the Leeds Center for the Arts. Our mission includes providing a facility in which the performing arts in Winchester and the entire Clark County area may grow both in numbers of performances offered and in artistic quality; to serve as a potent catalyst to the further revitalization of the downtown Winchester area.
Impact Statement

Over the last two years, Leeds has experienced significant growth in programming, management, and financial stability.  With help from the community we have been able to replace the roof and double our programming.  We were also gifted with a grant to begin fixing the falling plaster in the theater and update the aging facility.  

 
Needs Statement

      The most pressing need for the Leeds is to begin renovations.  While we have a significant amount of money that was gifted to the theater to begin the work, we still have to shut down the theater while completing the work which will limit our ability to program.  General operating expenses for the time period it will take to finish the renovations are close to $45,000. Without programming we will need to raise this money through another means.

Leeds is also in need of a part-time office staff to keep do the work of answering the phones, handling ticketing and emails, and meeting contractors during the day.   Right now the organization is entirely volunteer and unable to provide the consistent service which one expects from a successful arts venue.
  
 
CEO/Executive Director Statement

From an architectural standpoint, Leeds is the crown jewel of our Main Street. A unique, historic building that any community would envy. However, the importance of the Leeds transcends its architecture. This theater, and the memories people have of it, are woven through our cultural heritage. Our community, has, in the current Board of Leeds Center for the Arts, a group of capable, passionate, hard working individuals, with a diverse skill set, all of which are volunteers. We believe that what happens in that building can be a catalyst for economic growth and most importantly, community growth.

Every community needs a space to grow and create together. For nearly a century Leeds has been that place in downtown Winchester. We hope to preserve not only the structure, but more importantly the programs within. Programs that teach children confidence and give them skills to succeed. Music that brings people together. Theater that shows us the world in a new way. The current renovation project would be a huge step forward in matching the energy and beauty of the arts to a space that reflects the hard work and creativity of the people within.

Board Chair Statement

Leeds Center for the Arts has been used by the community in Clark County for over 90 years. What started as merely a movie theater was converted to a community arts venue in the 1980’s. This past year has seen great growth in audience expansion at Leeds. At least 30% of our attendance is from outside of Clark County. We serve all groups in our community and host many guests from other counties and states.

Over the past several years, there have been significant and damaging leaks in the theater. While we were able to secure the roof and begin renovations, it has taken almost all our funds. Now we are left with the daunting prospect of fixing the outdated and damaged interior while paying for general operations.  We have an energetic board who have worked diligently over the past two years to bring the theater back to life and create programs that engage and inspire. In the eyes of the people who visit the theater, the outdated and damaged structures diminish the value of the programs within. As a public space it is essential that we provide facilities which are not only structurally sound, but also inviting.

Service Categories
Secondary Organization Category Education / Educational Services
Tertiary Organization Category Arts,Culture & Humanities / Arts & Culture
Geographic Areas Served
Areas
Kentucky
Clark County
 Our service area includes all of Winchester and Clark County, as well as the surrounding counties of Bourbon, Estill, Fayette, Madison, Montgomery, Powell and Scott. 
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact.

As a facility that promotes community participation, Leeds and its programs have provided public value as a center where one can participate in, and enjoy viewing, the performing arts. Leeds provides a positive impact by maintaining programming that can be attended by both children and adults. The cultural enhancement to the community comes through providing programs that introduce audiences to not only our traditional cultural arts, but also to new experiences and ideas that may not have been previously featured. By maintaining a year-round series of events, we hope to continue to provide arts enrichment and education to the community and pull people to the downtown area, and to Winchester as a whole.  

StrategiesHelpWhat are the organization's strategies for its stated long-term goals?

The strategic plan for Leeds Center For The Arts aims to further secure the historic site of the Leeds Theater as a place to share the arts with the community and create opportunities to educate new artists and help in the rejuvenation efforts for the city of Winchester’s downtown.  We hope to do this by working on facilities repairs and improvements, continuing to develop community funding through private and corporate sponsorships, and finally to work to expand programming and educational opportunities offered at the theater.

CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? Our greatest asset is our diligent volunteers who have a passion to keep the arts alive in Clark County.  We have also formed a unique partnership with the Fine Arts Cohorts at GRC High School to grow and educate the young artists in Clark County. Through this program we have hosted the group for instructional visits to a working arts business and they continue to contribute to our programming and volunteer staff.  We also have a great asset in our facility.  We offer the theater for rentals and have expanded our offerings to include the use of two newly renovated classrooms.  The Winchester Council for the arts has recently completely revamped our internal records system and launched a new annual fund campaign with the help of SalesForce. In addition, we added a yearly fundraiser featuring a murder mystery, dinner, and auction. We now offer sustaining and online donation options to make giving even easier than before.  Finally, one of the most exciting milestones we have reached this year is having a full season of theater to offer our patrons!
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?

Each area has a Board member/committee to oversee and ensure the success of each activity. Findings are reported at Board meetings. The Board of Directors receives and reviews a financial report at each board meeting (11 per year) on income & expenses for the monthly period prior to the meeting. Board members also review expenses, searching for ways to lower utility/maintenance costs. We minimize HVAC costs by carefully monitoring and keeping temperature levels at a minimum, except when we are expecting an audience.

 
Financial records are reviewed monthly at each Board meeting. We follow that review with discussions of upcoming events and potential income of each of those. If we are producing a show, a budget is always created and voted upon by a quorum of our Board which insures full faith in the financial decision. All major financial decisions are made by a quorum of the Board of the Winchester Council for the Arts. Additionally, we utilize a set of guidelines for tracking of cash deposits, and a set of checks and balances for our Treasurer.
 
 
ProgressHelpWhat has and hasn’t been accomplished so far? We started out with a clear objective to secure the building and stop the damage from the leaking roof.  To accomplish this we knew we could not stop programming as that is what brings value to this amazing organization. So we began working planning a year of shows, reminding Winchester what the arts and our theater could be.  We hosted an unprecedented 50 separate events over the past year and two successful fundraisers.  We also went before the city and several local philanthropic organizations to ask for support.  We are happy to say that the roof was fixed thanks to the generosity of the City of Winchester and the Greater Clark Foundation.  We also raised enough money to pay for operating expenses and programming.  We still have several expensive deferred maintenance issues to address, but have been able to fix a few of them already through a grant from the Bluegrass Community Foundation.  We know that in order to continue building our organization we must make the theater a place for the community.  
Board Chair
Board Chair Tracey J. Miller
Company Affiliation Community Volunteer
Term July 2014 to July 2017
Board Members
NameAffiliationStatus
Deborah Jae Alexander, PhDUniversity of Phoenix Louisville CampusVoting
Aaron Arnett Hewlett PackardVoting
Selina Arnett Community VolunteerVoting
Kristi Carpenter Community VolunteerVoting
Jennifer Hollon AccountantVoting
Tracey Miller M's Canvas House
Elisabeth Miller Community VolunteerVoting
Gary Plowman PlowmanVoting
Mary Wells Community VolunteerVoting
Madalyn Wells Clark County Parks & RecreationVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 10
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 2
Female 8
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 64%
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 11
Board Co-Chair
Board CoChair Selina Arnett
Company Affiliation Community Volunteer
Term Mar 2015 to Mar 2018
Standing Committees
Education
Executive
Marketing
Program / Program Planning
Volunteer
Building
Comments
CEO Comments Our biggest challenge is continuing to operate a historic and large scale arts venue with only the support of community volunteers and donations.  
CEO/Executive Director
Executive Director Tracey Miller
Term Start July 2013
Email tracey.miller@leedscenter.org
Experience Past Chair of Winchester Historic Preservation Commission, former Chair of fundraising, St. Agatha Academy.  
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 55
Contractors 2
Retention Rate 2%
Management Reports to Board? N/A
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 2
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 1
Female 1
Unspecified 0
Formal Evaluations
CEO Formal Evaluation N/A
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation N/A
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation N/A
Non Management Formal Evaluation Frequency N/A
Description
We are in our fourth year of offering summer theater camps. The first summer we offered just one week of camp, the second year two weeks,and this summer we have added a week of "musical theater" camp.
Budget 3000.00
Category
Population Served , ,
Description For 2016 we have an offering of four separate shows.  Crimes of the Heart, Smoke on the Mountain, Into the Woods, and Wizard of Oz Jr.
Budget 30,000
Category
Population Served , ,
Description We provide the venue for the annual MLK celebrations and help with the program and organizing of volunteers.
Budget 1000.00
Category
Population Served , ,
Program Comments
CEO Comments We continually have opportunities to host community events and are glad to offer the theater whenever possible for other organizations. Our largest obstacle continues to be staffing the theatre in a professional manner along with balancing the use of the theatre with our ability to pay our operating costs.  
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted Jan 2016
Management Succession Plan? Under Development
Organization Policy and Procedures Under Development
Nondiscrimination Policy Under Development
Whistleblower Policy No
Document Destruction Policy No
Awards
Awards
Award/RecognitionOrganizationYear
Golden Hanger Award (for downtown businesses that have been established for more than 25 years)Winchester First Organization Committee2014
Community All-StarWinchester Federal Bank2014
Government Licenses
Is your organization licensed by the Government? No
Fiscal Year
Fiscal Year Start July 01, 2015
Fiscal Year End June 30, 2016
Projected Revenue $86,800.00
Projected Expenses $82,800.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$22,206$16,103$5,290
$45,716$19,238$25,085
------
Investment Income, Net of Losses------
Membership Dues------
Special Events$12,064----
Revenue In-Kind------
Other--$755$228
Expense Allocation
Fiscal Year201520142013
Program Expense$111,038$51,408$48,479
Administration Expense$26,373$23,865$20,495
Fundraising Expense$1,515$1,200$999
Payments to Affiliates------
Total Revenue/Total Expenses0.580.470.44
Program Expense/Total Expenses80%67%69%
Fundraising Expense/Contributed Revenue2%3%3%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$377,695$391,832$432,076
Current Assets$9,721($1,002)$13,477
Long-Term Liabilities$52,559$7,745$7,612
Current Liabilities------
Total Net Assets$325,136$384,087$424,464
Form 990s
2015 Form 990
2014 Form 990
2012 Form 990
2011 990
2010 990
2009 990
2008 Form 990
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose The Leeds Capital Campaign has a twofold purpose and may perhaps be divided into two separate needs. The first is to renovate the theater and add updates which we have estimated cost around $200,000. The second Campaign will be for operating expenses during the period the theater will have to be closed for repairs (approximately $50,000).
Goal $250,000.00
Dates July 2015 to Dec 2016
Capital Campaign Anticipated in Next 5 Years? Yes
State Registration Yes
Comments
CEO Comments Again, our largest challenge continues to be managing a large historic venue while providing programming for the community with our only financial support being donations. We are addressing this challenge through corporate sponsorships, grants and potential local government support.   However, our opportunities are abundant.  Leeds is not only a cultural icon in our community, it is a huge piece of the revitalization efforts in Winchester.  A 2014 economic impact study done by Lexarts, shows that for every arts ticket sold in a community, $18.24 is directly funneled back into the local economy.  
Foundation Staff Comments This organization's 501c3 was reinstated in 2015. Financial information for 2014 is unavilable. 
Address 37 N. Main Street
Winchester, KY 40391
Primary Phone 859 744-6437
CEO/Executive Director Tracey Miller
Board Chair Tracey J. Miller
Board Chair Company Affiliation Community Volunteer