LEEDS THEATRE
37 N. Main Street
Winchester KY 40391
Contact Information
Nonprofit LEEDS THEATRE
Address 37 N. Main Street
Winchester, KY 40391
Phone (859) 744-6437
Contact Name Tracey Miller
At A Glance
IRS Ruling Year 1987
Other ways to donate, support, or volunteer

Donations by check can be made out to and mailed to:

Leeds Center for the Arts
P.O. Box 836
Winchester, KY 40391 
 
or 
by visiting our website:  leedscenter.org and using the Donate feature
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Statements
Mission Statement

 

At Leeds Center for the Arts our mission is to energize the community through the beauty and emotional power of the arts and new educational opportunities.

Background Statement The Winchester Council for the Arts was formed in 1986 as a non-profit organization in response to the closing of the Leeds Movie Theater. Recognizing the need to preserve the last of Winchester's four movie theater buildings, local citizens raised $1.5 million to renovate and re-open the theater as an informational and educational resource center, as well as a visual and performing arts center serving citizens within a 50 mile radius. In 1990, the theater was re-opened as the Leeds Center for the Arts. Our mission includes providing a facility in which the performing arts in Winchester and the entire Clark County area may grow both in numbers of performances offered and in artistic quality; to serve as a potent catalyst to the further revitalization of the downtown Winchester area.
Impact Statement

Over the last three years, Leeds has experienced significant growth in programming, management, and financial stability.  With help from the community we have been able to not only replace the roof and double our programming, but were also gifted a donation and grant allowing us to complete a major renovation that included new plaster and paint along with replacing carpet, stage curtains, concession stand, and new bathrooms.  One of the most exciting things for us in the past year, has been the creation of a Youth Leadership Board.  We have a group of 11 high school students that are dedicated to using the arts as a catalyst to enrich the community, while gaining leadership skills that can benefit them in the future.  

We are so very excited to see what the next year will bring.  We are looking forward to broadening our educational programming, bringing back the Homer Ledford Concert Series,  updating our sound system,  continued support and fundraising for other local community non-profits and growing our Youth Board to include more members. 
 
 
Needs Statement

     Our needs continue to be diverse and urgent.  Our 30 year old sound system is failing and out of date.  If we would like to attract notable artists with large followings, we will need to replace the sound board, mic jacks, microphones and speakers.  For each show and production, we typically have to rent all microphones and mic packs.   To be able to sustain the current growth and provide a system that works with current standards we need more than $40,000 in equipment updates.  

We also need more space to house increasingly larger casts.  We can only house about 20 people backstage, and rely on our neighbor to house our cast.  The cast then has to walk a considerable distance outside to get back into the Theatre to perform when it is their turn.  
 
In addition general operating expenses for a year of programming are close to $90,000 and we can only cover a small portion of those through ticket sales.  We rely on fundraising and partnerships to make up the difference.
 
Leeds is also in need of a part-time office staff to keep do the work of answering the phones, handling ticketing and emails, and meeting contractors during the day.   Right now the organization is entirely volunteer and unable to provide the consistent service which one expects from a successful arts venue.
  
 
CEO/Executive Director Statement

From an architectural standpoint, Leeds is the crown jewel of our Main Street. A unique, historic building that any community would envy. However, the importance of the Leeds transcends its architecture. This theater, and the memories people have of it, are woven through our cultural heritage. Our community, has, in the current Board of Leeds Center for the Arts, a group of capable, passionate, hard working individuals, with a diverse skill set, all of which are volunteers. We believe that what happens in that building can be a catalyst for economic growth and most importantly, community growth.

Every community needs a space to grow and create together. For nearly a century Leeds has been that place in downtown Winchester. We hope to preserve not only the structure, but more importantly the programs within. Programs that teach children confidence and give them skills to succeed. Music that brings people together. Theater that shows us the world in a new way. The current renovation project is a huge step forward in matching the energy and beauty of the arts to a space that reflects the hard work and creativity of the people within.

Board Chair Statement

Leeds Center for the Arts has been used by the community in Clark County for over 91 years. What started as merely a movie theater was converted to a community arts venue in the 1980’s. The past year has seen great growth in audience expansion at Leeds. At least 30% of our attendance is from outside of Clark County. We serve all groups in our community and host many guests from other counties and states.

With the recent renovation we are so excited to be able to provide facilities which are not only structurally sound, but also inviting.  We keep striving to keep the magic alive at Leeds by maintaining this facility and programs.  I firmly believe that Leeds is a venue that changes lives.   As Pablo Picasso once said, "Art washes away from the soul the dust of everyday life". Whether it is a child that doesn't feel like they fit anywhere else, an audience that spends several hours watching a play that leads to the understanding of another's story, or a beautiful night of music that strengthens the soul, Leeds makes a difference.  

Service Categories
Secondary Organization Category Education / Educational Services
Tertiary Organization Category Arts,Culture & Humanities / Arts & Culture
Geographic Areas Served
Areas
Kentucky
Clark County
 Our service area includes all of Winchester and Clark County, as well as the surrounding counties of Bourbon, Estill, Fayette, Madison, Montgomery, Powell and Scott. 
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact.

As a facility that promotes community participation, Leeds and its programs have provided public value as a center where one can participate in, and enjoy viewing the performing arts. Leeds provides a positive impact by maintaining programming that can be attended by both children and adults. The cultural enhancement to the community comes through providing programs that introduce audiences to not only our traditional cultural arts, but also to new experiences and ideas that may not have been previously featured. By maintaining a year-round series of events, we hope to continue to provide arts enrichment and education to the community and pull people to the downtown area, and to Winchester as a whole.  

StrategiesHelpWhat are the organization's strategies for its stated long-term goals?

The strategic plan for Leeds Center For The Arts aims to further secure the historic site of the Leeds Theater as a place to share the arts with the community and create opportunities to educate new artists and help in the rejuvenation efforts for the city of Winchester’s downtown.  We hope to do this by working on facilities repairs and improvements, continuing to develop community funding through private and corporate sponsorships, and finally to work to expand programming and educational opportunities offered at the theater.

CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? Our greatest asset is our diligent volunteers who have a passion to keep the arts alive in Clark County.  We have also formed a unique partnership with the Fine Arts Cohorts at GRC High School to grow and educate the young artists in Clark County. Through this program we have hosted the group for instructional visits to a working arts business and they continue to contribute to our programming and volunteer staff.  We also have a great asset in our facility.  We offer the theater for rentals and have expanded our offerings to include the use of two newly renovated classrooms.  The Winchester Council for the arts has recently completely revamped our internal records system and launched a new annual fund campaign with the help of SalesForce. In addition, we added a yearly fundraiser featuring a murder mystery, dinner, and auction. We now offer sustaining and online donation options to make giving even easier than before.  Finally, one of the most exciting milestones we have reached is having a full season of theater to offer our patrons!
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?

Each area has a Board member/committee to oversee and ensure the success of each activity. Findings are reported at Board meetings. The Board of Directors receives and reviews a financial report at each board meeting (11 per year) on income & expenses for the monthly period prior to the meeting. Board members also review expenses, searching for ways to lower utility/maintenance costs. We minimize HVAC costs by carefully monitoring and keeping temperature levels at a minimum, except when we are expecting an audience.

 
Financial records are reviewed monthly at each Board meeting. We follow that review with discussions of upcoming events and potential income of each of those. If we are producing a show, a budget is always created and voted upon by a quorum of our Board which insures full faith in the financial decision. All major financial decisions are made by a quorum of the Board of the Winchester Council for the Arts. Additionally, we utilize a set of guidelines for tracking of cash deposits, and a set of checks and balances for our Treasurer.
 
 
ProgressHelpWhat has and hasn’t been accomplished so far? We started out with a clear objective to secure the building and stop the damage from the leaking roof which we accomplished.  With the help of a private donor and the Clark County Community Foundation we have successfully completed a beautiful renovation of Leeds.  Over the last year we have hosted an unprecedented 54 separate events last year and three successful fundraisers.  We also went before the city and several local philanthropic organizations to ask for support.  We are happy to say that the City of Winchester, the Clark County Community Foundation and last year's Good Giving Campaign have all generously supported us. We also raised enough money to pay for operating expenses and programming. We know that in order to continue building our organization we must make the theater a vibrant place for the community.  
Board Chair
Board Chair Tracey J. Miller
Company Affiliation Community Volunteer
Term July 2014 to July 2017
Board Members
NameAffiliationStatus
Deborah Jae Alexander, PhDUniversity of Phoenix Louisville CampusVoting
Aaron Arnett Hewlett PackardVoting
Selina Arnett Community VolunteerVoting
Kristi Carpenter Community VolunteerVoting
Jennifer Hollon AccountantVoting
Tracey Miller M's Canvas House
Elisabeth Miller Community VolunteerVoting
Mary Wells Community VolunteerVoting
Madalyn Wells Clark County Parks & RecreationVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 9
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 1
Female 8
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 75%
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 11
Board Co-Chair
Board CoChair Selina Arnett
Company Affiliation Community Volunteer
Term Mar 2015 to Mar 2018
Youth Board Members
Additional Boards: Youth Board Members
NameAffiliation
Galen Arnett Community Volunteer
Braden Hatton Community Volunteer
Linnzie Hays Community Volunteer
Sarina McQuerry Community Volunteer
Will Meade Community Volunteer
Tessa Miller Community Volunteer
Charlie Miller Community Volunteer
Jimmy Miller Community Volunteer
Callie Miracle Community Volunteer
Charli O'Dell Community Volunteer
Jalam Sutton Community Volunteer
Standing Committees
Education
Executive
Marketing
Program / Program Planning
Volunteer
Building
Comments
CEO Comments Our biggest challenge is continuing to operate a historic and large scale arts venue with only the support of community volunteers and donations.  
CEO/Executive Director
Executive Director Tracey Miller
Term Start July 2014
Email tracey.miller@leedscenter.org
Experience Past Chair of Winchester Historic Preservation Commission, former Chair of fundraising, St. Agatha Academy.  
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 75
Contractors 2
Retention Rate 2%
Management Reports to Board? N/A
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 2
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 1
Female 1
Unspecified 0
Formal Evaluations
CEO Formal Evaluation N/A
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation N/A
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation N/A
Non Management Formal Evaluation Frequency N/A
Comments
CEO Comments Our opportunities at Leeds are boundless and our dreams for the Theatre are endless.  We want to change the way art is thought about in our community.  We want to educate, inspire, and empower the youth in Winchester to pursue careers in the arts and have the ability to actually work in our community.  We believe that the arts are a catalyst for positive change in our community, both as a driver for economic revitalization and quality of life.  
Description
We are in our fifth year of offering summer theater camps. The first summer we offered just one week of camp, the second year two weeks,and this summer we have added a two weeks of "musical theater" camp.
Budget 3000.00
Category
Population Served , ,
Description For 2016-17 we have an offering of three separate shows.  Hairspray, Disney Lion King Jr., and The 39 Steps.
Budget 30,000
Category
Population Served , ,
Program Comments
CEO Comments We continually have opportunities to host community events and are glad to offer the Theatre whenever possible for other organizations. Our largest obstacle continues to be staffing the theatre in a professional manner along with balancing the use of the theatre with our ability to pay our operating costs.  
Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted Jan 2016
Management Succession Plan? Under Development
Organization Policy and Procedures Under Development
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy No
Awards
Awards
Award/RecognitionOrganizationYear
Golden Hanger Award (for downtown businesses that have been established for more than 25 years)Winchester First Organization Committee2014
Community All-StarWinchester Federal Bank2014
Downtown Business of the YearMain Street Winchester2017
2017 Preservation and Restoration of a Historic BuildingHistoric Preservation Commission2017
Government Licenses
Is your organization licensed by the Government? No
Financials
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2016
Fiscal Year End June 30, 2017
Projected Revenue $95,250.00
Projected Expenses $90,000.00
Endowment Value $5,000.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
------
Government Contributions$50,000$0$0
Federal------
State------
Local------
Unspecified$50,000----
Individual Contributions$214,828$22,206$16,103
--$45,716$19,238
$41,475----
Investment Income, Net of Losses------
Membership Dues------
Special Events$15,193$12,064--
Revenue In-Kind------
Other----$755
Expense Allocation
Fiscal Year201620152014
Program Expense$101,909$111,038$51,408
Administration Expense$2,527$26,373$23,865
Fundraising Expense--$1,515$1,200
Payments to Affiliates------
Total Revenue/Total Expenses3.090.580.47
Program Expense/Total Expenses98%80%67%
Fundraising Expense/Contributed Revenue0%2%3%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$699,302$377,695$391,832
Current Assets$161,663$9,721($1,002)
Long-Term Liabilities$8,000$52,559$7,745
Current Liabilities$3,500----
Total Net Assets$588,802$325,136$384,087
Form 990s
2016 Winchester Council for the Arts 990
2015 Form 990
2014 Form 990
2012 Form 990
2011 990
2010 990
2009 990
2008 Form 990
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose The Leeds Capital Campaign has a twofold purpose and may perhaps be divided into two separate needs. The first is to replace the damaged sound system and purchase new microphones which we have estimated cost around $40,000. The second Campaign will be for operating expenses for the upcoming year (approximately $90,000).
Goal $130,000.00
Dates Apr 2017 to Dec 2017
Amount Raised To Date 15000 as of May 2017
Capital Campaign Anticipated in Next 5 Years? Yes
State Registration Yes
Comments
CEO Comments Again, our largest challenge continues to be managing a large historic venue while providing programming for the community with our only financial support being donations. We are addressing this challenge through corporate sponsorships, grants and potential local government support.   However, our opportunities are abundant.  Leeds is not only a cultural icon in our community, it is a huge piece of the revitalization efforts in Winchester.  A 2014 economic impact study done by Lexarts, shows that for every arts ticket sold in a community, $18.24 is directly funneled back into the local economy.  
Foundation Staff Comments This organization's 501c3 was reinstated in 2015. Financial information for 2014 is unavilable. 
Address 37 N. Main Street
Winchester, KY 40391
Primary Phone 859 744-6437
CEO/Executive Director Tracey Miller
Board Chair Tracey J. Miller
Board Chair Company Affiliation Community Volunteer