BEREA ARTS COUNCIL INC
139 N. Broadway
Suite B
BEREA KY 40403-1763
Contact Information
Nonprofit BEREA ARTS COUNCIL INC
Address 139 N. Broadway
Suite B
BEREA , KY 40403 1763
Phone (859) 985-9317
Contact Name Gwen Childs
At A Glance
IRS Ruling Year 1986
Other ways to donate, support, or volunteer Membership organization. Annual membership fees vary upon type of membership, but start at $30. We accept donations for sponsorships for special events and for general operations.  Donations are accepted by check, credit card or Paypal.  We also have ongoing volunteer opportunities and special events when we need volunteers.
Financial Summary
 
 
Statements
Mission Statement

The mission of the Berea Arts Council is to inspire a passion and love for the arts as a force for enhancing the quality of life of individuals and the community. We do this by encouraging creative expression, participation in and appreciation of the arts, and by coordinating and presenting community arts activities. 

Background Statement

The Berea Arts Council (BAC) was organized in 1986 to focus the resources of Berea College and Berea's extensive arts community on the need for arts in the community. Our purpose and artistic objectives are to connect the community through all forms of art. Through 1999 the BAC was an all volunteer organization, sustained by a dedicated membership, a few business contributors, and a series of energetic and creative Boards of Directors. The focus was on providing hands-on arts programming in a variety of venues around the community. The year 2000 marked a major transition with the hiring of a full-time Executive Director and Administrative Assistant and the establishment of a permanent space on Berea's College Square. As of 2015 the Berea Arts Council has grown to offer a vastly expanded range of activities, to be the primary source of arts leadership in the community, and to present a substantial physical presence for arts programming.

Impact Statement

Walk with the Arts.  A collaboration with Madison County schools that brings more than 1000 fourth grade students, their teachers and 100 volunteers to an outdoor venue for a day of interactions with over 20 artists at work. The former Superintendent of Madison County Schools said of this program, "Walk with the Arts is a perfect classroom extension and a very powerful opportunity if you want to see education outside the classroom." 

Summer Art Camp.  Two sessions, one week for 6-8 year olds and one week for 9-12 years olds.  Children engaged in a variety of arts -- clay, dance, theater, painting, and more. 
 
Quilt Extravaganza.  A celebration of quilting in Kentucky.  First weekend in August is dedicated to showcasing the best of KY quilting.  Close to 1000 visitors from around the region come to the event.
 
Stepping Out for Art.  High-style dinner/art auction fundraiser showcases local artists who have donated their work to the Berea Arts Council. Proceeds from the event support the programs of the organization.
 
Exhibits.  Eight exhibitions of local and regional artists' work including:  work by the KY Guild of Artists & Craftsmen, Quilt Artists of KY, a Community Art Show and Young at Art (work by local school-age children), and an exhibit of Japanese children's artwork through Madison County's sister-city program.
 
Goals
  • Increase membership by 20%
  • Increase earned income by 10%
  • Develop a stable donor base by increasing partnerships with businesses and organizations
  • Grow BAC through building membership, partnerships and volunteers
  • Increase collaborations with artists
 
 
Needs Statement
1. Additional sponsorships & contributions to cover costs of additional rent and overhead in our new location - $4500
2. Additional sponsorships to cover shortfall created by loss of a major corporate sponsor - $5000 
3. Programming expenses for Walk with the Arts -$5000
4. Board members/volunteers for fundraising/development
5. Volunteer(s) to oversee maintenance of our website 
CEO/Executive Director Statement

The Berea Arts Council (BAC) participates fully in our community through the efforts of staff and Board members, who serve in community organizations and represent the BAC's positions and interests in both arts and non-arts discussions. We collaborate productively with the Berea Tourism Commission, Berea city government, St. Joseph Hospital-Berea, Berea College, the Kentucky Artisan Center, Berea Community and Madison County Schools, the Chamber of Commerce, the Kentucky Guild of Artists & Craftsmen, the Madison County Public Library, the Berea Citizen (local newspaper), and gallery, studio and other business owners.

Our special partnerships with organizations in the community enable us to have a wider presence and greater visibility outside the specific arts community. A partnership with St. Joseph Hospital-Berea began as a result of taking art to the hospital. In the summer of 2009, a children's art exhibit traveled to the hospital where it was displayed along the highly visible main corridor. The exhibit was so well received by patients, staff, and visitors, that hospital administrators asked the BAC to partner with them to acquire a substantial number of artworks from local and regional artists for permanent display in public spaces and patient rooms. Funding for this large-scale purchase came from the St. Joseph Hospital Foundation, which in 2013 underwrote a second purchase for the permanent collection. In addition, portions of each BAC Gallery exhibit now rotate to the hospital.

Our varied programming and collaborations in community-wide arts projects strongly enhance Berea's cultural environment and draw the community together. Our group-sponsored public arts projects are particularly notable. In 2003 "The Show of Hands" placed 12 artistically decorated six-foot fiberglass hands throughout the city. Twelve years later these sculptures have become part of the identity of the community and continue to generate interest. The BAC's Quilt Extravaganza and the accompanying "Quilts with a Kick" exhibit draw thousands of visitors to the city (more than 3,000 in 2014 to the exhibit alone) from across Kentucky and other states. Such projects bring revenue into the business community and enhance Berea's identity as the Folk Arts and Crafts Capital of Kentucky and a Kentucky Cultural District. The City of Berea believes that the Berea Arts Council is a vital component of the city's economic development strategy.

Board Chair Statement    The Board of the Berea Arts Council is a remarkable microcosm of the community, involving working studio artists, gallery and other business owners, faculty from Berea College, teachers from the public school system, staff from the public library, retired and young people.  The Board reflects the pulse of the community in so many ways, and is able to cast a broad net for volunteers for specific events.   
Service Categories
Secondary Organization Category Community Improvement, Capacity Building / Alliances & Advocacy
Tertiary Organization Category Public & Societal Benefit / Alliances & Advocacy
Geographic Areas Served
Areas
Kentucky
Berea, KY and Madison County, KY
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact.   The Berea Arts Council (BAC) was organized in 1986 to focus the resources of Berea College and Berea's extensive arts community on a need for connection in the community. The aim was to enhance connection through all forms of art. Our Mission Statement expresses this clearly:  

 "The mission of the Berea Arts Council is to inspire a passion and love for the arts as a force for enhancing the quality of life of individuals and the community. We do this by encouraging creative expression, participation in and appreciation of the arts, and by coordinating and presenting community arts activities."

In the current era of reduction in public funding for the arts we think this mission is more important than ever. Some of our activities--gallery shows and programs—complement Berea’s already-rich artistic life. But our public art projects draw on community resources and thereby connect Berea in ways that are unique.

 In 2003 "The Show of Hands" placed 12 artistically decorated six-foot fiberglass hands throughout the city. Twelve years later these sculptures have become part of the identity of the community and continue to generate interest. The BAC's Quilt Extravaganza and the accompanying "Quilts with a Kick" exhibit draw thousands of visitors to the city (more than 3,000 in 2014 to the exhibit alone) from across Kentucky and other states. Our Walk with the Arts project is an annual collaboration with Madison County schools that brings more than 1000 fourth grade students, their teachers and 100 volunteers to an outdoor venue for a day of interactions with over 20 artists at work. A special partnership with St. Joseph Hospital-Berea begun as a result of taking children’s art to the hospital has blossomed into two large–scale purchases of art for patient rooms and public spaces by the St. Joseph Hospital Foundation and the rotation of portions of each BAC Gallery to the hospital.

There is no other source of organizational capacity, volunteer capability, and expertise in the community capable of mounting projects of this size and complexity.

 

StrategiesHelpWhat are the organization's strategies for its stated long-term goals?   The BAC’s basic strategy is collaboration. The BAC collaborates productively with the Berea Tourism Commission, Berea city government, St. Joseph Hospital-Berea, Berea College, the Kentucky Artisan Center, Berea Community and Madison County Schools, the Chamber of Commerce, the Kentucky Guild of Artists & Craftsmen, the Madison County Public Library, the Berea Citizen (local newspaper), and gallery, studio and other business owners. The BAC's Executive Director represents the organization across the community, serving in many community organizations and representing the BAC's positions and interests in both arts and non-arts discussions. The Director currently serves on the Berea Artisan Tourism District Committee and the Berea/Hokotu City, Japan Art Exchange Committee

 

CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals?   The Board of Directors, the Executive Director, and the Standing and Ad Hoc Committees work together to provide for the administrative and programming needs of the BAC. The organizational and resource capacity of Standing and Ad Hoc committees is greatly enhanced by an extensive group of volunteers.

The Executive Committee of the Board is comprised of the Board President, Vice President, Secretary and Treasurer, plus two at-large members. Current Standing Committees focus on Education and Exhibitions. Ad hoc event committees support Stepping Out for Art (our major fundraising event), Walk with the Arts, Quilt Extravaganza, and Summer Art Camp.

With only 2 paid staff members, most of the work of the BAC is carried out by volunteers. The all-volunteer Board populates all the Standing and Ad Hoc steering committees for special events. Non-Board-member volunteers are an integral part of Ad Hoc committees, and also research and write grant proposals. Volunteers assist in fundraising, event planning and execution, and membership development. They staff the gallery on weekends and, with the Board, provide the labor to support all programs, exhibits, and fundraising events. This involves setting up and taking down of tables and chairs, moving and hanging art work, preparing and serving food, maintaining registration lists and attendance counts, greeting attendees and answering questions. Volunteers collate materials and stuff envelopes for mass mailings. Beyond organized activities, volunteers are also invaluable in word-of-mouth publicity and public relations that are the life blood of the organization.

It is the deeply intertwined mix of volunteer work and collaboration that gives the BAC its unique capability in the community.

 

IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?   For each of its programs the BAC assesses program quality and success with evaluations from participants and presenters. Summer Art Camp, for instance, collects evaluations from parents, children, and teachers. Walk with the Arts (WWA) is evaluated each year using a custom-designed, detailed survey completed by all participating teachers, with specials surveys for artists and volunteers. Responding to input from teachers, WWA now has a written curriculum aligned with the Kentucky Department of Education's Common Core Standards.

        BAC Gallery exhibit records are scrutinized for attendance numbers and comments. In 2010 the BAC developed a standardized cost-benefit analysis process. At the end of each event, a Board member takes the lead in subjecting each program to this rigorous analysis, judging the event against the BAC's mission, values, goals, and objectives. Specific criteria for measuring success include attendance, artist support, participant satisfaction, and profitability. These structured evaluations also consider participant diversity and significance in the BAC's program mix.

     The Executive Director coordinates implementation of the evaluation process and submits a summary of information to relevant committees. Ultimately, the Board reviews and determines the success of programs and their improvement, continuation, termination, or modification.

At the beginning of each calendar year the Board holds a day-long retreat. It is at this retreat that the big picture of organizational capacity and provision and allocation of resources that will guide the BAC through the coming year is established. Questions considered are: Is our ongoing programming aligned with our mission statement? Are there programming components that need to be expanded to better meet the community's needs? Are there programs that continue to be offered out of tradition rather than need or congruence with our mission? Is current funding adequate to meet our goals? Answers to these questions guide our action plans and committee charges.
ProgressHelpWhat has and hasn’t been accomplished so far?
A major part of our energy in the past year went to relocating to a new part of town, renovating the building we moved into and raising the funds to do this.  The move to a new location has been a goal since 2011 and it was successfully completed in 2014.  We increased our capacity for fundraising leading up to the move and have enhanced our connections in the community.  Outreach, community partnership and education continue to be at the center of our goals.  We have become very aware of the risks of depending too heavily on support from city government and are shifting our strategies to broaden our outreach into other sectors of the community for funding and support.Our ultimate goal is to be as self-sustaining as possible and  to work in partnership with other organizations in the community to strengthen our collective health. These collaborations give us greater capacity than we have on our own. 
Board Chair
Board Chair Joyce Hunsucker
Company Affiliation Berea Writers Circle
Term Jan 2015 to Dec 2016
Board Members
NameAffiliationStatus
Pat Acevedo Madison County LibraryVoting
Barbara Baker Berea Arena TheaterVoting
Robert Boyce Berea CollegeVoting
Jonathan Clark Berea CollegeVoting
Sally Gastineau Gastineau StudioVoting
Tim Glotzbach Berea CollegeVoting
Sarah Hindman RetiredVoting
Joyce Hunsucker Berea Writers CircleVoting
Nancy Naumer Community VolunteerVoting
Deborah Payne Kentucky Environmental FoundationVoting
Laura Poulette Community VolunteerVoting
Linda Ross Knight's PharmacyVoting
Aimee Russillo Community VolunteerVoting
Patricia Weiner Madison County SchoolsVoting
Philip Wiggs Berea CollegeVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 15
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 4
Female 11
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 75%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 11
Board Co-Chair
Board CoChair Sally Gastineau
Company Affiliation Gastineau Studio
Term Jan 2015 to Dec 2016
Standing Committees
Education
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
Executive
Membership
CEO/Executive Director
Executive Director Gwen Childs
Term Start July 2002
Email bac@bereaartscouncil.org
Experience  Gwen Childs has been the Executive Director of the Berea Arts Council (BAC) since 2002. Since then the BAC has created two community-wide public art projects, the "Show of Hands" in 2003 and "Flying Quilts" in 2007. She has served on the Chamber of Commerce Board of Directors, a city wide events planning committee, the Berea Cultural District Planning Project Steering Committee, and various other arts and tourism related projects. She came to the BAC from Churchill Weavers, a production handweaving company in Berea, where she was the designer from 1990 through 2002. Prior to her tenure at Churchill Weavers, she lived in Winston-Salem, NC where she had a business creating handwoven garments and shared a studio and shop with four other weavers. She studied weaving at the Appalachian Center for Crafts in TN and received an apprenticeship grant from the NEA. During her time there she had the opportunity to work on the artist Christo's "Surrounded Islands" project. She has a B.A.in social work from Anderson University, Anderson, Indiana. She has lived in Berea for 24 years and calls it home.
Staff
Full Time Staff 1
Part Time Staff 1
Volunteers 200
Contractors 0
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 2
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 2
Unspecified 0
Former CEOs
NameTerm
Tony Crachiolo Feb 2001 - Nov 2001
Heather Richardson May 2000 - Dec 2000
Formal Evaluations
CEO Formal Evaluation No
Senior Management Formal Evaluation No
NonManagement Formal Evaluation No
Description

Walk with the Arts (WWA) is an extensive collaboration with county schools that will continue for an eighth year in 2015. Begun with a Kentucky Arts Council Arts Build Communities grant, and further supported by the National Endowment for the Arts, WWA brings more than 1000 Madison County fourth grade students, their teachers and more than 100 volunteers to Berea College's outdoor amphitheater site for a day of interactions with 20 artists at work. BAC partners with the Berea College Crafts Education and Outreach Program, which provides student artisan workers and in-kind logistical support. Teachers and administrators have praised the experience as a unique supplement to what they are able to offer in their arts and humanities curricula, particularly now that the program has a written curriculum aligned with the State Department of Education's Core Content Standards.



Budget 10000
Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Children Only (5 - 14 years), K-12 (5-19 years), Adults
Description

Two sessions, one week for 6-8 year olds and one week for 9-12 years olds. Children are engaged in a variety of visual arts -- clay, jewelry, weaving, broom making, painting, and more.  This is a partnership with Berea College's Craft Outreach and Education program.  As a part of their outreach, they provide the program at just the cost of materials to BAC.  This enables us to provide the camp at a much lower cost to families than previously.  There is a great deal of BAC volunteer time that goes into this program, with volunteers serving as camp managers and helpers.     

Budget 3500
Category Arts, Culture & Humanities, General/Other Visual Arts Instruction
Population Served Children Only (5 - 14 years), ,
Program Short Term Success Children will have had a enjoyable time at Summer Art Camp and will have learned artistic skills to take away from the experience.
Program Long term Success For children participating, a greater interest and appreciation of work created by hand, and a continuation of their artistic expression as they grow older.
Program Success Monitored By Parents and students are asked to complete surveys at the end of camp -- written surveys for the parents and anecdotal experiences from the students.
Examples of Program Success All camps are fully registered and families can afford to send their children; enough scholarship funding to pay for those who need the assistance.
Description

A celebration of quilting in Kentucky. The first weekend in August is dedicated to showcasing the best of KY quilting with a community quilt show, special quilt exhibits, demonstrations and a vendors market.  The event takes place at the Berea Community School and close to 1000 visitors from around the region come to the even.  In addition to the over 200 quilts displayed at the event,  the Quilts with a Kick Exhibit show 100 art quilts at the Berea Arts Council Gallery.  This is an event with partnerships that bring in quilts from around the state and from local sources such as Berea College.

Budget 7000
Category Arts, Culture & Humanities, General/Other Folklife & Traditional Arts
Population Served Adults, Elderly and/or Disabled, General/Unspecified
Program Short Term Success Businesses and shops in Berea will benefit from the presence of visitors attending the event.
Program Long term Success The event will enhance the desirability of Berea as a tourist destination and will bring in 1500 visitors for the weekend from the region.  It will meet the BAC's goals of education and outreach.
Program Success Monitored By Records of attendance are kept.  Visitors are informally surveyed about their experience; and vendors are surveyed regarding their sales and experiences.  Demonstrations, talks, and other offerings are evaluated for their success.
Examples of Program Success Approximate 1000 visitors come to the event each year and our evidence that the event is doing well is that they  keep coming.  Quilts seem to be universally appreciated and almost everyone has a family quilt story that they love to share.  The event creates a sense of community.
Description

We present eight exhibitions each year of local and regional artists' work.  All shows are group exhibits to showcase as many artists as possible.  Exhibits feature work by members of the KY Guild of Artists & Craftsmen, Quilt Artists of KY, and other membership art groups. The Community Art Show is non-juried and features the work of Berea residents. Young at Art showcases the artwork of local school-age children,and we present an exhibit of Japanese children's artwork through Madison County's sister-city program.  Throughout the year we present a wide variety of media and themes.

Budget 8000
Category Arts, Culture & Humanities, General/Other Curatorial Work & Exhibitions
Population Served Adults, Children and Youth (0 - 19 years), General/Unspecified
Program Long term Success Our mission is to inspire a passion and love for the arts by encouraging creative expression, participation in and appreciation of the arts, and by presenting community arts activities.  Our exhibits programs cover all the parts of our mission and we see the long-term success of it on a daily basis, measured in the number of artists that participate, the visitors that come to the exhibit, and the learning that takes place in the gallery.
Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers N/A
Date Strategic Plan Adopted Jan 2015
Management Succession Plan? No
Organization Policy and Procedures No
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Collaborations
  The BAC collaborates productively with the Berea Tourism Commission, Berea city government, St. Joseph Hospital-Berea, Berea College, the Kentucky Artisan Center, Berea Community and Madison County Schools, the Chamber of Commerce, the Kentucky Guild of Artists & Craftsmen, the Madison County Public Library, the Berea Citizen (local newspaper), and gallery, studio and other business owners. The BAC's Executive Director represents the organization across the community, serving in many community organizations and representing the BAC's positions and interests in both arts and non-arts discussions. The Director currently serves on the Berea Artisan Tourism District Committee and the Berea/Hokotu City, Japan Art Exchange Committee

 

Government Licenses
Is your organization licensed by the Government? No
Fiscal Year
Fiscal Year Start July 01, 2014
Fiscal Year End June 30, 2015
Projected Revenue $127,773.00
Projected Expenses $126,529.00
Spending Policy Income Only
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201320122011
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$50,098$20,761$51,041
------
$54,183$7,470$51,840
Investment Income, Net of Losses------
Membership Dues$11,327$2,805$9,895
Special Events$18,109$25,448$12,109
Revenue In-Kind------
Other$2,383--$4,554
Expense Allocation
Fiscal Year201320122011
Program Expense$39,637$10,519$41,372
Administration Expense$87,554$46,164$65,480
Fundraising Expense$8,172$2,652$4,918
Payments to Affiliates------
Total Revenue/Total Expenses1.010.951.16
Program Expense/Total Expenses29%18%37%
Fundraising Expense/Contributed Revenue12%6%8%
Assets and Liabilities
Fiscal Year201320122011
Total Assets$43,954$43,416$45,226
Current Assets$43,866$42,699--
Long-Term Liabilities------
Current Liabilities$1,934$2,133$1,721
Total Net Assets$42,020--$44,134
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Address 139 N. Broadway
Suite B
BEREA , KY 404031763
Primary Phone 859 985-9317
CEO/Executive Director Gwen Childs
Board Chair Joyce Hunsucker
Board Chair Company Affiliation Berea Writers Circle