WOODFORD THEATRE
275 Beasley Road
Versailles KY 40383
Contact Information
Nonprofit WOODFORD THEATRE
Address 275 Beasley Road
Versailles, KY 40383
Phone (859) 873-0648 22
Contact Name Jordan Turpin
Web and Social Media
(Right to Left) Ben Chapman, Justin Norris, Cole Campbell, Jordan Durham
At A Glance
IRS Ruling Year 1989
Other ways to donate, support, or volunteer
Annual Fund Donations - call in, drop by, or mail directly to the office
 
Capital Campaign Donations - call in, drop by, or mail pledges directly to the office 
 
Please Take Your Seat - donation with purchase of seat sponsorship plates in theatre
 
Show Sponsorships - contact Development Director for details
 
Volunteering - ushering, set building, box office help, other needs
 
Education - donations accepted for our Woodford Theatre Young Artists (WTYA) program as well as The Girl Project. Education donations can be made online, over the phone, or in the office.
 
Playbill - advertising in Woodford Theatre's season Playbill, see Marketing & Development Manager or Artistic Director for details 
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Statements
Mission Statement

Our mission is to provide the best quality theater we can produce for our community. As a community theatre we accomplish our mission through:

1) Involving volunteers in all aspects of our organization;

2) Providing educational opportunities to people of all ages;

3) Maintaining a sound business structure which is fiscally responsible.

Background Statement

Founded in 1987, Woodford County Theatrical Arts Association is a community theatre whose mission is to provide the best quality live theatre we can by offering a season of engaging productions and life-long learning opportunities in the arts for all ages.  We produce 5 shows per season: two musicals and three plays-balancing the needs of our audience demographics: families with young children, senior citizens and college students/young professionals--with an increasing sensitivity to the growing cultural diversity of the region and a devotion to fiscal responsibility.

With a professional staff, we offer a handful of paid contracts (directors, designers and instructors, chiefly) as well as scores of onstage and behind the scenes volunteer opportunities for amateurs and theatre professionals willing to donate their time.  With a healthy mix of professional and amateur talent, we intend to cultivate not only an appreciation of live theatre, but also valuable and employable skills for our participants. 

WCTAA serves in residence at the Falling Springs Arts and Recreation Center at 275 Beasley Road, Versailles KY. Having been instrumental in its creation and design, WCTAA leases the 14,400 square foot theatre for $1 per year (in 5-year renewable lease periods) and $1 surcharge per ticket sold. The facility contains a 304 seat auditorium, administrative and box offices, areas for scenic and costuming construction, dressing rooms, "green room" and storage. The stage is 32' deep from rear to front and 44' across from proscenium wall to wall. The full complement of lighting/sound systems is controlled from the technical booth at the rear of the auditorium, with catwalk access to and from the booth and backstage. Altogether, these facilities afford us the ability to conduct performances, rehearsals, classes, concerts, meetings, presentations, parties and volunteer activities - as well as the means by which to design, build and store most of the items and materials needed for productions.

Impact Statement

Woodford Theatre enters its 32st Anniversary this 2019-2020 Season, proving success as a community theatre that draws patrons from all over central Kentucky. In 2017-2018, we increased Season Subscription sales, Annual Fund donations, and ticket sales by 10 percent! The summer of 2018, we publicly launched our Capital Campaign, a $300,000 endeavor to update critical systems and create more space for storage, rehearsals, and education. We purchased new MainStage curtains, have renovated our back storage room into a classroom space, have a new scissor lift and sound board, are in the process of renovating our lobby, and have new carpet in the theatre. Woodford Theatre prides itself on solid production values, and it is our goal to increase that even more over the next few years with upgrades to equipment and facilities.

Since the hiring of our full time Education Director, the program has grown by leaps and bounds with The Girl Project*, Woodford Theatre Young Artists, Summer Academy, and Acting and Dance classes offered to the public. In 2017, we hired an Assistant to Education Director to help our booming education program. In 2019, the Education Director shifted into the Artistic Director position following the retirement of Woodford Theatre's previous Executive/Artistic Director, allowing the Associate Education Director to fall into the Education Director position and continue the expanding program.
 
*It is the mission of The Girl Project to empower teenage girls to challenge the misrepresentation of women and girls in contemporary American media culture. 
Needs Statement

1.) Secure a full time staff position in the area of set and lighting design. ($30,000)

2.) Increase production stipends for costuming, teaching assistant, and adding various production staff positions while including for the first time, production manager, wardrobe, custodian, and box office. ($20,000)

3.) We would also like to offer traveling vouchers in the amount of $100 to actors. ($10,000)
(These top three areas would require an increase of $60,000 in the annual operating budget)

4.) Woodford Theatre needs theatrical equipment upgrades and improvements: Lighting system upgrades (approx. $100,000), a Cyc ($3000), shop tools, protective cage for the shop ($15,000).  

5.) Valuable real estate in our building is being used for storage of set and props, which takes up room that could be used for classes and rehearsals.  A new storage space on the property is essential; a container or a building ($50,000 to $150,000).   

CEO/Executive Director Statement

The measure of success for Woodford Theatre as an arts organization must be determined both by quantity and quality. Quality is objective; it is easier to evaluate our success based solely on box office receipts and audience numbers, donations, and the numbers of our volunteers and actors interested in auditioning. Quality is more difficult to define, aside from reviews, positive “buzz,” and the accumulation of anecdotal assessments we receive. Thus, in order to be responsible stewards to the theatre’s mission and operations – and to measure the qualifiable aspects of our work, we must pay close attention to the satisfaction of our audience members, of our production participants, and of our students and their families.

While we are, and wish to remain, a community theatre, we also wish to fulfill a community need by providing opportunities for regional artists to be paid – which has the additional benefit of helping to insure the best possible quality of productions.  In the 2016/17 season, Woodford Theatre will have paid approximately 100 artists in our season: directors, musicians, choreographers, designers and technicians. Walking the line between “community” and “professional” theatre can be tricky, but we have succeeded in creating an environment in which our volunteer actors and artists feel that their work is shown to its best advantage by the support of the paid professionals.

Woodford Theatre has grown to be considered a “Theatre for the Region”, as we increase our numbers that commute from surrounding counties, Anderson, Fayette, Franklin, Scott, Jessamine, Mercer, and more.

Board Chair Statement

Woodford Theatre was born over thirty years ago out of a need for and a love of the creative arts in Woodford County, Kentucky. Woodford Theatre like so many arts venues has always depended highly on the generosity of patrons. Today that charity is as important as ever. In fact, we could argue that it is more critical than ever since these days so much emphasis is placed on science and technology. And who can dispute the importance of either? After all, science and technology move us – their study has taken us into the air in planes, across land in cars, and over oceans in ships. But we are human beings and perfectly capable of being moved in ways that do not involve engines or aeronautics. Our hearts and our minds are moved in a multitude of ways on any given day by the written and the spoken word; actors showcasing the words of playwrights send our imaginations on incredible journeys.


That is the truth of the matter then – science and technology do not survive without the power of the theatre. The fact that we can manipulate our surroundings with words and stories and fantasies and myths, gives us the power to believe we can also change our surroundings with steel and wood and engines and microscopes. We do not think or progress in compartments. We are not creatures purely of science or of poetry. To be whole and full, we need all these things.

Unfortunately, so much has been done in education and the workforce lately that places all our eggs into the technology basket that I think we are missing out on the humanity and the compassion that exists within the theatre. Our plays are microcosms of who we are and what we think we can become. I support the theatre because it is endangered. I support the theatre because it is so often relegated these days and forced to survive on what is left over. But as, Karen Armstrong, one of my favorite non-fiction writers explained in her book about the history of myth, “Like science and technology, mythology . . . is not about opting out of this world, but about enabling us to live more intensely within it.”

Woodford Theatre needs people to give. Woodford Theatre is a vibrant, beating heart in the middle of Bluegrass Country where the staff and volunteer actors devote their time, energy, and emotion to providing the people of Central Kentucky an outlet for their mythology -- a way to exist “more intensely” in their lives.

But Woodford Theatre serves this need on a budget that struggles to break even each year. The Theatre needs equipment – lighting and sound as well as replacements for outdated computers and office tools. Our needs are many and our resources few and hard fought. We are asking anyone who comes to this site, all who know the value in weaving tales of delight and realism, to give to us. We appreciate donations, large and small, and assure you that they will go to the good cause of stimulating the imaginations of young and old alike.

Thank you for your support.

Service Categories
Secondary Organization Category Arts,Culture & Humanities /
Tertiary Organization Category Arts,Culture & Humanities / Performing Arts Schools
Geographic Areas Served
Areas
Kentucky
Woodford County
Fayette County
Franklin County
Scott County
Anderson County
Jefferson County
Jessamine County
Boyle County
Montgomery County
Bath County
Boone County
Breckinridg County
Bullitt County
Campbell County
Carroll County
Carter County
Clark County
Estill County
Fleming County
Garrard County
Grant County
Hardin County
Harrison County
Henry County
Hopkins County
Johnson County
Kenton County
Knott County
Laurel County
Lincoln County
Madison County
Marion County
McCreary County
Meade County
Mercer County
Montgomery County
Nelson County
Nicholas County
Oldham County
Owen County
Owsley County
Rowan County
Russell County
Shelby County
Spencer County
Taylor County
Washington County
Ohio
Woodford Theatre serves the entire Central Kentucky region. While we are based in Woodford County, our patron base includes citizens from all the surrounding counties, and even people who have come from out of state. While we started out serving primarily local audiences, we have grown into a true regional community theatre, with audiences and participants spread throughout the Bluegrass.  
 
Board Chair
Board Chair Ms. Sharon Turner
Company Affiliation Kentucky Eagle
Term July 2017 to June 2021
Board Members
NameAffiliationStatus
Mrs. Joy BarrCommunity VolunteerVoting
Ms. Linda C. BosseRetiredVoting
Mrs. Danielle BozarthGod's PantryVoting
Mr. Jackie CecilKCTCSVoting
Mrs. Dee Fife-GayKentucky Youth Leadership; Hugh O'Brian Youth Leadership (HOBY); Kentuckiana Pointing Breed Association; IN2LEXVoting
Dr. William FoleyVolunteer Medical Services; Property Management, Woodford CountyVoting
Mrs. Pamela JacksonFounding Board MemberVoting
Mrs. Kathy JonesKY Professional TurfVoting
Dr. Margaret McGladreyUniversity of KentuckyVoting
Mr. Michael MurrayKCTCSVoting
Ms. Sharon TurnerKentucky EagleVoting
Mr. Jim WomblesCommunity VolunteerVoting
Board Demographics - Ethnicity. Add number
Asian American/Pacific Islander 0
Caucasian 10
Hispanic/Latino 0
Native American/American Indian 0
Other 1 1 - Bi-Racial
Board Demographics - Gender
Male 4
Female 8
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 95%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Number of Full Board Meetings Annually 7
Standing Committees
Education
Executive
Finance
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
CEO/Executive Director
Executive Director Ms. Vanessa Becker Weig
Term Start July 2019
Email vanessabeckerweig@woodfordtheatre.com
Experience

Ms. Weig was born and raised in Central Ohio where she earned a B.F.A. in Acting at Wright State University in Dayton. After college, Ms. Weig spent a couple of years training and working in Chicago before moving to Columbus, Ohio where she served for ten years as the Education Director and Resident Director/Actor for the Phoenix Theatre (now CATCO). At the Phoenix, she directed, choreographed and appeared in over fifty productions as well as designing and implementing classes, camps, workshops, and in school residencies. Ms. Weig specializes in movement theatre and theatre styles such as Kabuki, Commedia Del ‘Arte, Laban, Puppets and Masks and Musical Theatre. Ms. Weig worked with several Central Ohio Theatres as an actor, most notable roles include Anita in West Side Story, Leading Player in Pippin and an award winning, regional tour of the musical The Secret Garden which incorporated both deaf and hearing actors. Since moving to Lexington six years ago, Ms. Weig has directed Into the Woods, Hairspray, Aladdin Jr., and Mulan Jr. for the School for the Creative and Performing Arts. 13: The Musical for U.K.O.T.’ s Broadway Bound. Beauty and the Beast Jr.and Seussical: The Musical Jr. for The Academy for Creative Excellence which won Outstanding Production at the iTheatrics Junior Theatre Festival. Ms. Weig also directed the premiere showcase of Xanadu Jr. and the pilot of Elf Jr. for iTheatrics and the regional premiere of A Christmas Story: The Musical for Woodford Theatre. In addition to conducting several production in school residencies for Lexington schools, she has taught for ACE, Broadway Bound, and Kentucky Conservatory Theatre (Summerfest) where she served as Education Director for two years and directed Peter Pan. Ms. Weig is proud to be the co-founder and director the arts meets activism initiative, The Girl Project. In 2019, she received the prestigious Freddie G. Fellowship from the Junior Theater Festival.

Staff
Full Time Staff 4
Part Time Staff 1
Volunteers 210
Contractors 110
Retention Rate 100%
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 6
Hispanic/Latino 0
Native American/American Indian 0
Staff Demographics - Gender
Male 0
Female 6
Unspecified 0
Former CEOs
NameTerm
Ms. Patricia Carol ClarkNov 2013 - July 2019
Senior Staff
Title Artistic Director
Experience/Biography .    
Title Technical Director
Title Education Director
Formal Evaluations
Senior Management Formal Evaluation Frequency Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Description The Girl Project will begin with bi-monthly workshops over 6 months. Fifteen national guest artists will be invited to lead the girls in writing, performance and dance. Female leaders from our community will discuss and introduce long-term goal setting, nutrition, yoga and Mayan culture.  There will be a closed container where girls can ask anonymous questions, discuss current events and share their stories and their writing in a safe, controlled environment. This will help deepen their understanding of the issues we collectively and individually face in today’s society and what action they can take in order to help make change. As the workshops come to a close, a two-week writing intensive will examine the work the girls have done with the teaching artists and decide what work will be fine-tuned to share with an audience. Two writers will devise a piece that will be written by all the girls. This piece will be performed at multiple venues and will travel within the community.
Budget 23000
Category Arts, Culture & Humanities, General/Other Theater Arts Instruction
Population Served Adolescents Only (13-19 years), Females
Description Our summer theatre education program will give students the opportunity to explore creativity in a stimulating and safe environment. Live theatre inherently pulls us away from our computer screens, media and social networking and provides face to face emotional and physical engagement which stimulates intuitive, sensitive and more positive behavior in peer groups. By working with a variety of teaching artists, taking classes, rehearsing and mounting their own play students will be left with a sense of accomplishment and a revitalized desire to engage with adults and peers. They will develop valuable life skills: focus, commitment and discipline, a spirit of cooperation working in an ensemble and creative problem solving skills.  Over 4 weeks students will be in the academy from 9-6. The mornings will be designated to voice, dance, movement, ensemble and acting classes with multiple teaching artists.  The afternoons will be designated to putting together a final performance.
Budget 10000
Category Arts, Culture & Humanities, General/Other Theater Arts Instruction
Population Served Children and Youth (0 - 19 years)
Description At Woodford Theatre we believe “the play is the thing” – just not the ONLY thing! We are committed to providing our audiences with a little “something extra”. The Something Extra Series is a series of added performances and events geared toward community outreach and will include several limited engagement events that will be sprinkled throughout the regular subscription season. These events are intended to celebrate our theatre and to build our relationships with our patron’s. We hope the series will enhance each patron’s experience at the Woodford Theatre.
Budget 7000
Category Arts, Culture & Humanities, General/Other Theatrical Performances
Population Served Adults, Children and Youth (0 - 19 years), Families
Description

Woodford Theatre Young Artists (WTYA) are a selected ensemble of musical theatre students exposed to professional and intensive training, performance opportunities and growth experiences, designed to strengthen their talents and prepare them for pursuing musical theatre or theatre in college and professionally.

WTYA trains weekly with acting, vocal, dance, and design professionals, as well as master classes with renowned guest artists. This select group will participate in community events, educational travel opportunities and special performances. The WTYA curriculum focuses on discovering multiple disciplines, a variety of musical theatre dance styles and acting techniques, vocal performance, music theory, sight-reading, and overall musicianship. In addition, WTYA develops the artists’ understanding of all aspects of theatre including experience with design and technical theatre. WTYA is an eight month contract from mid August to mid April.
Budget $43,275.00
Category Arts, Culture & Humanities, General/Other Theater Arts Instruction
Population Served Adolescents Only (13-19 years)
Program Short Term Success The short term success of WTYA is measured through the accolades the group receives at annual competitions and student retention. Every year, an overwhelming amount of students audition for the limited slots, and in 2019 the group was able to take in 38 students, two more than ever before, thanks to not just interest, but $5,000.00 that was awarded to the group through the nominating of Education Director (now Artistic Director) Vanessa Becker Weig as a prestigious 2019 Freddie G. Fellow at the Junior Theater Festival (JTF) in Atlanta. The group was also awarded the excellence in dance award and several students received specific honors in the 2019 JTF year.
Program Long term Success The Woodford Theatre Young Artists (WTYA) measure long-term success by the number of students who leave the program and go on to receive higher education and/or work in the field of theatre. WTYA aims to give students the tools to be confident, employable, individuals through education in not just the performing arts, but technical and administrative skills that can be used in theatre and beyond.
Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Management Succession Plan? Yes
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy Yes
Financials
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2019
Fiscal Year End June 30, 2020
Projected Revenue $598,100.00
Projected Expenses $595,998.00
Spending Policy Income Only
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201820172016
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified$0----
Individual Contributions$263,018$195,505$162,870
$0----
$367,752$425,920$340,990
Investment Income, Net of Losses$0----
Membership Dues$0----
Special Events$0----
Revenue In-Kind$0----
Other$0----
Expense Allocation
Fiscal Year201820172016
Program Expense$416,545$426,343$345,938
Administration Expense$108,866$103,140$100,624
Fundraising Expense$23,851$52,662$22,121
Payments to Affiliates------
Total Revenue/Total Expenses1.151.071.08
Program Expense/Total Expenses76%73%74%
Fundraising Expense/Contributed Revenue------
Assets and Liabilities
Fiscal Year201820172016
Total Assets$370,141$270,422$215,168
Current Assets$289,299$199,385$188,148
Long-Term Liabilities$0----
Current Liabilities$85,774$67,563$51,589
Total Net Assets$284,367$202,859$163,579
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose The WT Capital campaign is for capital improvements to our theatre - new lighting and sound equipment, renovated classroom, theatre space, house lights, architectural systems, and more.
Goal $300,000.00
Dates Jan 2017 to Jan 2022
Amount Raised To Date 289520 as of July 2019
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Address 275 Beasley Road
Versailles, KY 40383
Primary Phone 859 873-0648 22
CEO/Executive Director Ms. Vanessa Becker Weig
Board Chair Ms. Sharon Turner
Board Chair Company Affiliation Kentucky Eagle