MENTORS & MEALS
160 Lexington Street
Versailles, KY 40383
Versailles KY 40383
Contact Information
Nonprofit MENTORS & MEALS
Address 160 Lexington Street
Versailles, KY 40383
Versailles, KY 40383
Phone (859) 552-6873
Contact Name Lisa Johnson
At A Glance
IRS Ruling Year 2016
Former Names
Ministerial Association of Woodford County
Other ways to donate, support, or volunteer

 High School/College Mentors: community service hours available Monday-Thursday, 3:30-5:30

Adult Volunteers: Student Mentoring (1 or more days/week or /month), kitchen help on Tuesdays and Thursdays.
 
Donation of Equipment/Supplies:laptops or I Pads, school supplies, $10 gift cards

Guest Speakers in the areas of Fitness, Career, Community Leadership, /Alcohol Abuse Prevention or the Arts.

Funding or Monetary Donations-for ongoing sustainability of the M&Ms program may be mailed to "Mentors&Meals", 160 Lexington Road, Versailles, KY  40383

Financial Summary
 
 
Statements
Mission Statement

The primary goal of Mentors & Meals is to enhance academic achievement by providing out of school time mentoring (tutoring/homework help) as well as providing free snacks and a meal to middle school students utilizing peer mentors from the local high school along with college interns and adult volunteers. 

Background Statement
Mentors & Meals started as an outreach to help young teens with homework.  The idea for mentoring and a hot meal was strongly supported by both the Woodford County Middle School and High School.  After the 8 week pilot program (March-May, 2011) it was apparent that the program model was effective.  From 3:30-4:30,  the "cool" high school and college mentors helped the middle school students with homework, project completion and study habits, creating both a fun and productive environment. 
 
Mentors & Meals became a "Trailblazer Volunteer Station" through the United Way of the Bluegrass and quickly began to enroll adult volunteers into the program.  The inter-generational approach to mentoring was evident as the adults helped to "mentor the mentors".  The college student volunteers mentored the high school volunteers and the high school volunteers helped the middle schoolers.  
 
In addition, through an arrangement with God's Pantry, The Salvation Army and the Ministerial Association Soup Kitchen,  free hot meals and nutritious after school snacks  are provided daily.  At the end of the 8 week pilot, 36 out of the 40 student participants showed improvement in their grades, the overall Grade Point Average increased from 2.5 to 2.7 and the 30 high school mentors received recognition for contributing over 430 hours of community service toward tutoring in that short amount of time.  It was a Win-Win for all!
 
In December, 2016, Mentors & Meals completed a 3 year statistical analysis of the program evaluating M&M student outcomes against a group of students in the same school district who never attended the M&Ms program. The regression analysis controlled for gender, ethnicity, income, attendance and tenure in program. Students who attended M&Ms had a statistically significant improvement in Language Arts and Social Studies grades and a trend toward significance in Math. (This analysis is published on the University Of Kentucky Martin School of Public Policy and Analysis website.)
 
Impact Statement
Outcomes:   *Over the past 6  years, over  450 middle school students have been matched with high school mentors/role models for homework help.  Over 60% of enrolled students have achieved a "C" or better in the four core subjects (Language Arts, Math, Science and Social Studies). *693 high school mentors, college interns and adult volunteers have participated
*Volunteers have dedicated over 25,000 hours of service through their involvement in tutoring through the M&Ms program
* Adult Volunteers have provided an additional 12,500 hours of support services in the kitchen, allowing M&Ms to serve free, hot meals and countless after school snacks!
    
 
 
 
 
 
Needs Statement
 Needed:  High School/College Mentors: community service hours available Monday-Thursday, 3:30-5:30 from September through May.
 
$10,000 for new Equipment/Supplies: laptops, school supplies
 
Adult Volunteers: Kitchen help, Student Mentoring (1 or more days/week or /month)
 
 Guest Speakers in the areas of Fitness, College and Career choices,  Community Leadership, Drug & Alcohol prevention, Diversity, and the Arts.
 
Corporate Sponsorship- $1,500 per student per school year.
 
CEO/Executive Director Statement
M&Ms is a program that takes an innovative approach to improving academic outcomes.  In addition to the quantitative outcomes listed above, there are a number of qualitative factors as well.  How can you measure the impact that a positive role model has on a younger student?  What is the value of sitting with friends and adults over a hot, home-cooked meal versus  going to an empty house or eating alone in front of a computer or t.v.?   The bottom line is this:  Mentors&Meals provides free tutoring for students in a fun, safe environment and it provides the mentors and adult volunteers with a meaningful opportunity for outreach right in their own community.   The results of the statistical analysis proves that the program is truly "enhancing academic outcomes through mentoring". 
Service Categories
Secondary Organization Category Food, Agriculture & Nutrition / Nutrition
Tertiary Organization Category Youth Development /
Geographic Areas Served
Areas
Kentucky
Woodford County, Versailles, Kentucky
Clark County, Winchester, Kentucky
Scott County, Georgetown, Kentucky 
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact. The primary goal of Mentors & Meals is to improve academic achievement through mentoring.  We measure this through change in grades in 4 core subjects, Language Art, Math, Social Studies and Science from  the first quarter of attendance through the last quarter of the school year.  We also evaluate changes in MAP scores.  M&Ms provides opportunities for high school students to use their leadership skills to provide volunteer service in their own community and we have already started to see a few of the M&Ms participants come back to be be Mentors. The secondary impact is to reduce food insecurity in students who may be in need.  After school snacks and hot, home cooked meal is provided daily.  M&Ms is currently expanding services into other counties using a Memorandum of Understanding to maintain consistent services and to share data as well as best practices.
StrategiesHelpWhat are the organization's strategies for its stated long-term goals? To impact the academic component, it is clear that we need to develop parent support.  While M&Ms first loyalty is to its students, parent/guardian involvement is a key ingredient.  M&Ms will be implementing a program at the end of 2015 and into 2016 to strengthen this component.  From a structural standpoint, M&Ms plans to fine tune our data base and data management system this summer (June-August 2015).   We have also developed a year round fund raising strategy.  In 2015-2016, M&Ms will conduct its first (annual) Team Trivia Night fundraising event in April, we will participate in the Good Giving Challenge in December and initiate a community awareness campaign in September, 2016.
CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? M&Ms currently has excellent community relationships and collaborations which make the program possible.  The Program Director position is full time and is currently being held by a volunteer / founder who received her Masters of Public Administration degree from University of Kentucky.  M&Ms has developed partnerships with United Way of the Bluegrass, Life Adventure Center, Salvation Army, Ministerial Association, the Woodford County Schools and local businesses which given M&Ms stability and community awareness.  The expertise of a committed Board of Directors with positions within the schools, community and business world is also a strength for Mentors & Meals.
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?
Mentors & Meals  goal is to retain a core group of 35-40 students each year.  As these students follow the expectations of the program, they are not just getting immediate help on their assignments, they are learning how to be engaged with mentors and peers,  to study more effectively and to be more organized and prepared as a student. The first step toward success is empowering the student to be involved by learning how to access their grade information via Infinite Campus.  The next step is educating the parents/guardians on how to use Infinite Campus and how to talk with their students each day about what they are doing in school.  The next indicator is to reduce the number of missing or incomplete assignments.  The final step to success is to help the student understand how to study and be successful when they have a test in school. 
   
While grades are important, behavior at school, engagement with teachers and reducing the amount of tardiness or behavioral reprimands is also extremely important.  This information will come from the teachers and administrators.
 
ProgressHelpWhat has and hasn’t been accomplished so far?

In December, 2016, Executive Director, Lisa Johnson, completed a 3 year analysis of the program evaluating M&M student outcomes against a control group of students in the same school district who never attended the M&Ms program. Students who attended M&Ms had a statistically significant improvement in Language Arts and Social Studies grades and a trend toward significance in Math. (This analysis is published on the University Of Kentucky Martin School of Public Policy and Analysis website.)  In addition, 60% of current students are achieving a "C" or better in each of the 4 core subjects.  The goal is for 75% or higher to be achieving at this level.  A parent/guardian involvement component is still needed to help us reach this goal.

Board Chair
Board Chair Lisa Caswell Johnson
Company Affiliation Mentors & Meals
Term Mar 2011 to Mar 2018
Board Members
NameAffiliationStatus
Kim Boyd Accountant, EquineBooks EtcVoting
Lisa Johnson Mentors & MealsVoting
Gary Jones Director: Ministerial Association Soup KitchenVoting
James Kay Ketnucky CongressmanVoting
Kelly Sayre Woodford County Middle School, CounselorVoting
Jackie Sexton LexMark
Tracy Small Spotts Midway UniversityVoting
Cathy Terry Life Adventure Center of the BluegrassVoting
Kate Ware KHEAAVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 90
Hispanic/Latino 10
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 30
Female 70
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 3
Board Meeting Attendance % 75%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 60%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 6
Board Co-Chair
Board CoChair Gary Jones
Term Mar 2012 to Mar 2019
Standing Committees
Academic Affairs
Comments
CEO Comments The challenges facing M&Ms fall into two categories- human capacity and financial stability.  The program is now available in 3 counties in central Kentucky- Clark, Scott and Woodford.  Each program must recruit inter-generational volunteers on an on-going basis.  High School  and College volunteers are often temporary but bring an important vitality to the programs.  Adults are often more reliable but are in a phase of life where they are traveling or taking care of aging parents or grand children.  Each county has its own set of opportunities for funding as well as regional or national grants that are written by the Executive Director.
CEO/Executive Director
Executive Director Lisa Caswell Johnson
Term Start Mar 2011
Email lisa@mentors-meals.org
Experience
Executive Director, Lisa Johnson,  brings a wealth of experience to Mentors & Meals.  She saw an un-met need in the community, spoke with schools, churches and the business community and executed an 8-week pilot program in Woodford County, Versailles.  Due to the success of the pilot, a full-school year program was initiated with outstanding results (over 50% of student participants showed improvement in their grades as measured by GPA or MAPS score). 
 
Lisa also spent 23 years in the private sector, where she organized, developed and delivered training presentations, planned and managed educational events and award programs and was the recipient of numerous local, regional and national awards.  On behalf of her service with M&Ms, Lisa was invited to the Governor's mansion to receive the "First Lady's Award for Volunteerism and Service Impact" in the state of Kentucky, 2011.  M&Ms was nominated as the "Trailblazer Volunteer Site of the Year" in 2013.  Lisa received the Bluegrass Alliance For Woman "Legacy Award" in 2014. 
 
Lisa sits on the Board of Directors for the United Way of the Bluegrass Trailblazers and the UWBG Education Impact Council, Woodford County Chamber of Commerce Women in Business, Art in the Park Board and is Vice-Chair of the Agency on Substance Abuse Policy Board in Woodford County and is an active member of Pisgah Church. 
 
Lisa holds a BS in Business Administration from Miami University, Oxford Ohio and and a Masters of Public Administration from University of Kentucky, Martin School of Public Policy and Administration.  
Staff
Full Time Staff 0
Part Time Staff 2
Volunteers 148
Contractors 1
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 1
Hispanic/Latino 1
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 2
Unspecified 0
Formal Evaluations
CEO Formal Evaluation N/A
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Semi-Annually
NonManagement Formal Evaluation N/A
Comments
CEO Comments
 
Description
3:10-3:20  Bus picks up students and delivers them to M&Ms
3:30-4:30  Homework Help, Tutoring, Access to Computer Lab and Printer
4:30-5:00  Group Activity in Gym (M/W),  STEM (T), Speaker (R)
5:00-5:30  Dinner
5:30-5:45  Students are dismissed
Budget 107000
Category Education, General/Other
Population Served , ,
Description
Tuesdays- STEM, Science, Technology, Engineering or Math (STEM) sessions are offered which are tied to Ky Core Standards for middle school students.  The students are given a pre-test prior to the program and a post-test to evaluate their understanding of the material after it is presented.
 
Budget 15000
Category Education, General/Other Afterschool Enrichment
Population Served At-Risk Populations, Children Only (5 - 14 years), Hispanic, Latino Heritage
Program Short Term Success
By the end of 13 sessions, over 50% of students will show improvement in Science and Math grades (Quarter 4 vs previous Quarter)
 
Program Long term Success
 
Program Success Monitored By
UK has a very sophisticated pre and post testing program.
 The M&M program will track grade changes
Parent or student surveys may be used.
Description Wednesdays-  Guest Speakers come to talk with the students about jobs, careers, higher education, decision making, life skills, drug and alcohol awareness, agriculture, music, arts appreciation or health related topics.
Budget 1000
Category
Population Served , ,
Description Thursdays- Reading Therapy Dogs through volunteers with "Love on a Leash",  provide an opportunity for kids to read out loud.  This is an enjoyable way for students to practice their reading and comprehension skills.  This also ties in with our Literacy and Book Club events.
Budget 1000
Category
Population Served , ,
Description 1 Friday per month and 2 overnights/year- Team building is provided through Life Adventure Center of the Bluegrass.  We also collaborate with this facility to engage the students in two overnight opportunities, one in the Fall and one in the Spring. 
Budget 5000
Category
Population Served , ,
Description This program works similarly to M&Ms-Woodford County but they operate in collaboration with the Rowland Arts Center (RAC) and do their homework time in the Cairn Coffee Shop.
Budget $30,000
Category Youth Development, General/Other
Population Served , ,
Description This program works similarly to Mentors & Meals, Woodford.  They have a meal provided by Georgetown Middle School and then walk to the Scroggins Community Center for homework help.
Budget $20,000
Category
Population Served , ,
Program Comments
CEO Comments The primary challenge facing the Mentors & Meals program is financial sustainability.  The program has operated for 6 years on an extremely tight budget with in-kind donations, a few generous donors, a little bit of luck and a large volunteer base.  For the first 2 years, there were no paid employees including the full time Program Director. Currently, M&Ms-Woodford has 2 paid part-time Assistant Directors, up to 5 Work Study Interns from Midway University each semester and up to 5 High School interns who receive a $500 education stipend for 50 hours of service.  In order to ensure sustainability, M&Ms is developing a strategic fund-raising plan, Corporate Partnerships and both local and regional grants. M&Ms continues to collaborate with other non-profit and for-profit organizations to create a strong financial base so that this program and others like it can continue to enhance academic achievement and encourage a sense of inter-generational mentoring and community service.  A program that operates 5 days per week simply can not function on an all-volunteer staff.  It takes program directors and administrators to ensure program success and these positions must be filled with qualified individuals with skill and passion.
Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan?
Years Strategic Plan Considers 3
Management Succession Plan? Under Development
Organization Policy and Procedures No
Nondiscrimination Policy Under Development
Whistleblower Policy No
Document Destruction Policy No
Collaborations
Mentors&Meals works separate from but in collaboration with both the Woodford County Middle School and Woodford County High School, Clark County Transition School, and Georgetown Middle School. Woodford also collaborates with the  Life Adventure Center of the Bluegrass to provide additional team-building and character-building programs. M&Ms is a United Way of the Bluegrass Trailblazer volunteer station for adults over age 55. M&Ms collaborates with Newtowns Attic and Awesome, Inc to provide  STEM-infusion programs and Love on  a Leash for volunteers to help with reading literacy and comprehension.     M&Ms-Clark County also works with Rowland Arts Center and the Clark County Community Foundation.                                            
 
  
 
Affiliations
AffiliationYear
AFP (Association of Fundraising Professionals)2015
Chamber of Commerce2013
Kentucky Nonprofit Network2012
United Way Member Agency2011
Awards
Awards
Award/RecognitionOrganizationYear
"Trailblazer Volunteer Station of the Year"United Way of the Bluegrass2011
First Lady's AwardKentucky Commission on Community Volunteerism and Service (KCCVS)2011
nominated for inter-generational impact awardCorporation for National Community Service (CNCS)2011
Legacy AwardBluegrass Alliance for Women2014
Fiscal Year
Fiscal Year Start July 01, 2016
Fiscal Year End June 30, 2017
Projected Revenue $57,118.00
Projected Expenses $56,110.90
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
$32,500$37,800$30,000
Government Contributions$0$0$33,500
Federal----$33,500
State------
Local------
Unspecified------
Individual Contributions$2,635$4,890$19,077
------
------
Investment Income, Net of Losses------
Membership Dues------
Special Events$14,539----
Revenue In-Kind$84,100----
Other$1,593--$44,685
Expense Allocation
Fiscal Year201520142013
Program Expense$34,788$55,656$30,532
Administration Expense$15,089$4,078$9,293
Fundraising Expense$2,088----
Payments to Affiliates------
Total Revenue/Total Expenses1.020.710.56
Program Expense/Total Expenses67%93%33%
Fundraising Expense/Contributed Revenue4%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets------
Current Assets------
Long-Term Liabilities------
Current Liabilities------
Total Net Assets------
Form 990s
2014 MAWC 990
2013 MWAC 990EZ
2012 990EZ 2012
2011 MAWC 990EZ
2010 MAWC- 990 EZ
2009 MAWC 990EZ
Audit Documents
2015 Financial Review, Oberlander
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Comments
CEO Comments
According to the Wallace Foundation's "Out of School Time Cost Calculator",  Mentors&Meals provided a program valued at $107,000 program on a $6,000 budget in 2011.  It was possible to do this for one year due to a generous donation of the building facility (estimated value $13,500),  food provided by God's Pantry ($10,000 value),  an unpaid Program Director and an additional 105 volunteers who provided 2,600 volunteer hours (2600 hours valued at $17.65/ hour in Kenucky = $70,000). In order to sustain itself, the M&Ms program will need to look toward one or two paid staff positions in the next school year. The mentors will remain on a volunteer basis as this provides the innovation for the program and the value to the community. 
 
Since 2012, funds have included:  Grants form United Way of the Bluegrass and Blue Grass Community Foundation which helped provide Science, Technology, Engineering and Math (STEM) programming for the students and Literacy enhancement.  Two part-time Assistant Directors help manage the additional needs for supervision and administrative support while the Full time director continues to take no compensation.  The program provides tutoring and a hot meal to middle school students, 4 days per week from 3:00-6:00 and added a once/month Friday program for 20 selected students each week through a collaboration with the Life Adventure Center of the Bluegrass.
 
The fund raising strategic plan includes:  Summer- developing Corporate Partnerships to sponsor-a-student ($1,500/year),  Fall- Donor "Ask Letter", Winter- participation in the Good Giving Challenge, Spring- Team Trivia fund raising event. 
 
Additionally,  high school and college students along with adult volunteers dedicate over 5,000 hours/year of community service toward mentoring or meal preparation which provides our human capacity and the First Christian Life Center provides an outstanding facility at a greatly reduced cost.
 
 
Foundation Staff Comments
Since 1995, Mentors & Meals operated under the umbrella of The Ministerial Association of Woodford County. In 2016 Mentors & Meals received its own 501c3 designation. This organization has no assets. All equipment is provided by other entities.
 
 
Address 160 Lexington Street
Versailles, KY 40383
Versailles, KY 40383
Primary Phone 859 552-6873
Contact Email lisa@mentors-meals.org
CEO/Executive Director Lisa Caswell Johnson
Board Chair Lisa Caswell Johnson
Board Chair Company Affiliation Mentors & Meals