217 S Main St
Winchester KY 40391
Contact Information
Address 217 S Main St
Winchester, KY 40391
Phone (859) 745-1358
Fax 859 745-1358
Contact Name Sandra Stults
Web and Social Media
Bringing the history of the region to life for both young and old.
At A Glance
IRS Ruling Year 2001
Other ways to donate, support, or volunteer  May donate to the museum by mailing check to 217 South Main Street Winchester, KY 40391.  We encourage anyone interested in helping at the museum to come by and see us and volunteer.
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Mission Statement The Bluegrass Heritage Museum seeks to bring the history of the area to life for both young and old by collecting, preserving, interpreting, and exhibiting objects valuable to the history of Winchester, Clark County and the region.
Background Statement

      The Bluegrass Heritage Museum seeks to bring the history of Central Kentucky to life by collecting, preserving, interpreting and exhibiting the material culture of Winchester, Clark County and the surrounding area known as the Bluegrass.
      The Museum endeavors to educate visitors about the region’s people and culture, showcasing and making available for research historical materials that distinguish the Bluegrass Region.

      The historic building at 217 South Main Street in downtown Winchester was donated to the museum by the Guerrant Memorial Foundation in 2000. The Museum is governed by a volunteer board of directors and operated by an executive director and a volunteer staff. 
      The first phase of renovation was completed in December of 2003 and the first floor was completely refurbished, providing the Museum with space for exhibit galleries, a museum shop, an office and restroom facilities. Since opening in October of 2004, the Museum’s collection has expanded dramatically. In addition to focusing on the history and use of the building by the Guerrant family and others, vignettes of local history, the Clark County Civil War site, Lower Howard's Creek Nature and Heritage Preserve, an extensive Agriculture Room reminds visitors of the county's rich agricultural heritage, and artifacts continues to be added regularly. With the help of grant monies from the Clark County Community Foundation, the Clark County Fiscal Court Community Foundation and the Lykins Foundation, the second floor and third floors are now complete.  The third floor highlights the use of the building as a hospital.  Other galleries on the second floor highlight military history, Civil War, Southern Bell, and the famed Homer Ledford.  The hallway on the second floor highlights the evolution of transportation.
Impact Statement The Bluegrass Heritage Museum, which once housed the Guerrant Clinic and Hospital, and have restored the operating room, scrub room and patient room on the third floor.  The museum also received the genealogy and history papers of reknowned local historian Kathyrn Owen.  The museum has a new roof, tuck pointing and painting of the outside of the building.  The 1893 windows were repaired to the former glory.
Needs Statement The Bluegrass Heritage Museum needs space.  Over the past 12 years we have accumulated many wonderful artifacts from the community and now are in need of more space to house these artifacts. 
CEO/Executive Director Statement The museum has become an integral part of the community.  We continue to provide programming for students and adults to enhance the history of our area.
Geographic Areas Served
Clark County
The Bluegrass Heritage Museum serves the people of Winchester, Clark County, the Bluegrass Region, visitors from across the United States, and all other continents.
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact. Our goal is to educate, preserve and interpret the history of our region to students, community members, visitors from all states and continents.
StrategiesHelpWhat are the organization's strategies for its stated long-term goals? Our strategy to accomplish our goal is to preserve the history that is brought to us at the museum, to provide programs for students and adults and to interpret the importance of our history.
CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? We have a community who cares about preservation, a school system that wants their students educated in our history, and foundations in the community who help to provide the means to accomplish our goals.
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact? We will know we are making progress by exit interviews, responses from teachers and students, and the attendance of our programming that is free to our visitors.
ProgressHelpWhat has and hasn’t been accomplished so far? We have provided programming for students and adults throughout the years and we have been overwhelmed with the response from the community.  We have grown in attendance and have now become a destination.
Board Chair
Board Chair Gardner Wagers
Company Affiliation Retired, Community Volunteer
Term Jan 2016 to Dec 2016
Board Members
Mary Baldwin Community VolunteerVoting
Robert Blanton Winchester Pest ContolVoting
Nancy Burd Community VolunteerVoting
Janet Campbell RetiredVoting
Rosemary Campbell RetiredVoting
Mary Davis First United Methodist Church accountantVoting
Ramsey Flynn RetiredVoting
Jack Jones RetiredVoting
Paula Joslin Clark County Circuit Court ClerkVoting
Ruth Oetken Community VolunteerVoting
James Oetken RetiredVoting
Brenda Royse Community VolunteerVoting
Gardner Wagers RetiredVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 5
Female 8
Unspecified 0
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 94%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 4
Standing Committees
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Program / Program Planning
Communications / Promotion / Publicity / Public Relations
CEO/Executive Director
Executive Director Sandra Stults
Term Start June 2006
Thirty years as a public school teacher in the field of history.  Master Teacher with a federal grant entitled Teaching American History. 
Full Time Staff 0
Part Time Staff 1
Volunteers 20
Contractors 0
Retention Rate 0%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 1
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 1
Unspecified 0
2nd Thursday Programs are presented monthly that feature local and regional speakers about an historical topic.
Trolley Tours are presented throughout the year.  We present a different tour with local history speakers about the history of Winchester and Clark County.
Education Programs are presented to school children in Clark County and surrounding counties.
Outreach Programs are presented by staff.  Museum staff travel to schools and events to present programs centered on the museum collections.
Civil War Living History is presented by the museum and tourism at the Civil War Site at Boonesboro.
Budget 10000
Category Arts, Culture & Humanities, General/Other History & Historical Programs
Population Served General/Unspecified, General/Unspecified, K-12 (5-19 years)
Program Short Term Success
Students and visitors will be able to attend local programming periodically throughout the year.
Program Long term Success
The visitors and students who attend programs at the museum will have a better knowledge of the history of the county and region.
Program Success Monitored By
The success of the programs will be determined by the attendance and the feedback from surveys.
Examples of Program Success
2nd Thursday Programs have been ongoing since 2007 and average attendance at these programs is 55.  We have seen over 1000 students this past school year.
Program Comments
CEO Comments
The museum has reached its capacity in our present building.  We are always refreshing our exhibits but we hope to be able in the near future to expand.  We need more space to exhibit artifacts that have been given to the museum, more space for our programs, and more space for our archival storage. 
Plans & Policies
Organization has a Fundraising Plan? No
Organization has a Strategic Plan? No
Management Succession Plan? Yes
Organization Policy and Procedures No
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Chamber of Commerce2010
Government Licenses
Is your organization licensed by the Government? No
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2016
Fiscal Year End June 30, 2017
Projected Revenue $111,370.00
Projected Expenses $111,370.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
Government Contributions$63,000$58,500$59,000
Individual Contributions$54,600$69,875$48,563
Investment Income, Net of Losses$2,029--$0
Membership Dues$3,615$4,050$4,665
Special Events$116$434$50
Revenue In-Kind----$0
Expense Allocation
Fiscal Year201620152014
Program Expense$130,573$135,665$109,788
Administration Expense$7,519$9,355$4,692
Fundraising Expense----$0
Payments to Affiliates------
Total Revenue/Total Expenses0.900.931.00
Program Expense/Total Expenses95%94%96%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$647,892$661,879$672,019
Current Assets$47,572$46,083$30,940
Long-Term Liabilities----$0
Current Liabilities$1,224$1,321$1,107
Total Net Assets$646,668$660,558$670,912
Capital Campaign
Currently in a Capital Campaign? No
State Registration Yes
Address 217 S Main St
Winchester, KY 40391
Primary Phone 859 745-1358
Contact Email
CEO/Executive Director Sandra Stults
Board Chair Gardner Wagers
Board Chair Company Affiliation Retired, Community Volunteer