HOLLY ROOD
28 Beckner St
Winchester KY 40391
Contact Information
Nonprofit HOLLY ROOD
Address 28 Beckner St
Winchester, KY 40391
Phone (859) 745-6664
Contact Name Debbie Barnes
Web and Social Media
Holly Rood
At A Glance
Other ways to donate, support, or volunteer Volunteers needed: Gardening, guiding tours of the house. Researching and locating items from the families who lived in the house. Serving as Host / Hostess for events. Brain storming ideas for historical events and themes. Holly Rood goes through an amazing amount of cleaning supplies, although the board is still doing all the cleaning, we would love to have donations of paper towels, window cleaner, air freshener, etc. Of course any donations of home repair, working on the electric or plumbing, or landscaping gardening would be gratefully received. Checks may be mailed to Holly Rood in honor of those who love history or in remembrance of a deceased loved one.At this time we rent Holly Rood for events such as weddings, birthday parties etc. This helps finance the house, but is also causing damage to the antiques and structure. Our hope is to find a collection or collections to house in Holly Rood.
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Statements
Mission Statement
Our mission is to restore the house while presenting historical programs to illuminate that history. Holly Rood, the home of Governor James Clark, is an active, changing and growing historical home. We serve the community in providing history based programming and activities. Holly Rood is also available for rent to the community for special life events. This serves the twofold purpose of providing additional income while introducing Holly Rood to more members of our community.
 
Background Statement    The Board of Holly Rood is one of two committees which form the Winchester Clark County Heritage Commission. The history of our region, all of it, is of primary concern. Our research into the folks who built and lived in this house and on this property is the history of our region. It is our goal to preserve, respect and present their stories even as we care for this House. Our Spirit Walk of last autumn was our second and was again successful in sharing Holly Roods history. Leeds Theatre, The Bluegrass Heritage Museum and our volunteers are an example of how we connect with other organizations to present the history of Holly Rood. Several actors from our Leeds Theater took the roles of interpreting historical events as they were lived through the inhabitants of the house. We presented James and Susan Clark discussing the future of their children and home at her death, the Civil War era resident Caroline Wheeler mother to a family divided by war, as she wrote a letter to her daughter. The family of Floyd Day was depicted on the sinking of the Titanic. 
Impact Statement The CCWHC- Holly Rood Board  currently manages this historic property  in Clark County. But we are all volunteers. We have no professional on staff, and no employees. In the past tow years, our major accomplishments have included a restoration of the upstairs bedroom and sitting room, tearing out the old garden and beginning the restoration. We have completely changed the reputation of Holly Rood from a "social" gathering place to a house which welcomes all of Clark County. Our Board has cleaned an absolutely filthy interior and torn out ten years of neglected landscape. We have planted, cleaned, painted, published a website and joined the Chamber of Commerce,  We joined the Good Giving Campaign for the second time , and with the help of many friends, collected enough funds for the second phase of repairs, the windows and doors on the first floor. This included period stained glass fanlights and side windows in the great hall. This past Campaign gave us enough funds with matches from the city and county to replace the fifty year old roof. Our most pressing need is of course financial and we hope to earn enough with our wedding rentals to hire a professional to manage the house. But another goal is to locate items which belonged to the Clark family, and to make the legacy of James Clark better known.
Needs Statement
 Holly Rood's most pressing need need was for funding for a roof. The current cedar shake roof has areas which have been repaired in patches as it became absolutely necessary. There are places in the house roof where you can see down into the attics! This is great for access to animals such as squirrels and bats, which leads to more problems! We have has estimates of up to 50,000 for a new roof.   With the funds from the 2016 Campaign we will be replacing the roof in August of this year! We will be concentrating on engaging the younger generation in an interest in preserving the house and its history through exposure and programming. Also we hope to expand our presence through social media, our updated website and programming so our community, surrounding areas and other states will become aware of Holly Rood.   As we concentrate on the inside we also will be continuing our efforts to improve the exterior and grounds. 
 
 
CEO/Executive Director Statement Holly Rood is an important historic property in Clark County and Kentucky. Built by James Clark, it was completed in 1814. This house has served as a home, class rooms, office for the public school system, and lastly storage for school books. It was owned by the Clark County School system, and was slated for demolition in 1971 to be replaced by a bus garage. Due to the efforts of local citizens it was saved and restored. In 1984 a kitchen was added which provided the opportunity for large parties and dinners. Unfortunately the mortar in the new building was incompatible with the old building materials. This caused additional problems. These have been corrected, but Holly Rood is still in dire need of repainting and roofing. This beautiful building is the one of the most important historic sites in Clark County
Board Chair Statement
   I have worked over four  years at Holly Rood. Like the rest of the Board my position is unpaid. But the importance of this building in our community is priceless. Home to a Governor, site of a Civil War encampment, A Roaring 20's Family, a school. Reputation of being haunted, home to enslaved Kentuckians. All their stories are important, and we want to be part of sharing them. Like all historical building, Holly Rood exists on the goodwill of the community. As we become more dependent on computers and social media for news and entertainment, Holly Rood must keep up with these forms of media. This is a real challenge for someone whose main focus is Horticulture! But these will  I believe, ultimately save Holly Rood. We've had visitors from as far away as Texas call for tours and have visited after seeing our website. We have had descendants of the Clark Family come to us after seeing us on Facebook. Social media has become an important part of our outreach.
 
Service Categories
Secondary Organization Category Education / Adult Education
Geographic Areas Served
Areas
Kentucky
Clark County
 Much of this area, including the surrounding counties made up Clark County at the time it was built, Holly Rood is an important part of the history of the Bluegrass /Foothills area of Kentucky. We serve Powell, Clark, Estill, Madison and Montgomery.
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact. Holly Rood was the first large home in Clark County. It was built by James Clark who served as Judge, Legislator, and Governor of Kentucky. But this building now belongs to all Kentuckians. Our desire is to use this building for historical education, while preserving the antique furniture and character of the house. The house has witnessed the growing and changing of our young country. From the War of 1812 , to the Civil War to the Roaring Twenties, this house has sheltered families through all the growing pains of Kentucky and America. It is really their stories that we seek to learn and present in this house. Working with historians, re-enactors, and educators were can learn to more effectively present the story of Holly Rood in the proper historical context. Working with Clark County Tourism we can learn to "market" this house for tours, events or art shows to help expand our audience. Working with the schools is our next logical step, a way to present the house and it's history to the next generation. By telling the stories of young people such as Mattie Wheeler, Civil War Era, or Phoebe Day from the Roaring Twenties, we can show the ties between our past and present. And that is the future of Holly Rood.
StrategiesHelpWhat are the organization's strategies for its stated long-term goals? Research is of course important, the questions of what happened to the wives of James Clark, were the Natives familiar with this house, was there a reconciliation of the Wheeler family after the division of the Civil War? These questions can be answered in historical programming such as our Spirit Walk. Several Board members are also involved in the research of the history and genealogy of the folks who lived here, and we are constantly finding things in the house itself which expand our knowledge. Recently while cleaning a Butlers Dresser we found hand written remembrances of two soldiers who died in the Civil War. Having a new Board Member who is a retired teacher will offer opportunities to schedule programming for schools.Writing and speaking engagements, connecting with the high school's African American History class and offering programming for children will take the interest  into the next generation.
CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? Our strong point is an active Board along with community support. Winchester is experiencing a resurgence of growth and interest in our history. We work with the Winchester Tourism, The Clark County Public Library, The Leeds Theater, and all others that we can combine strengths to help Holly Rood remain an active part of Clark County. An example is our upcoming Porch Tour of Catalog Houses, the brainchild of Board Member Rick Beech who is also a City Commissioner. The tour will be set in our neighborhood, and will hopefully instill pride in their owners.   
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?
One way is the slow build up of our Face Book account. We have folks sharing stories and pictures, or contacting us for weddings and events. We have also seen increased traffic with weddings , increased attendance at events and requests for information about the families who lived here. But the appearance of the house is a true measure. Holly Rood has gone from being a wreck , to a clean gracious home. Gaping holes have been repaired, a basement used to throw trash in has been cleaned and made useful, broken windows repaired, Leaks in plumbing fixed. Re-plastered walls, waxed floors, fresh flowers may not mean anything to some folks, but the spirit of Holly Rood is alive and well and just walking into the house is to enter a home recovered and re-vitalized. We have also seen a slow increase in donations, whether they are cleaning supplies, antique furniture, and garden work.  A board member was also recently awarded a "Citizens of The Year " award by the Chamber of Commerce, largely due to the increased interest in Holly Rood.
 
ProgressHelpWhat has and hasn’t been accomplished so far? Our goal of financial independence is a long way off, Although we have increased our bank account, we still spend every extra penny correcting the mistakes, half done jobs, and well meaning mistakes of the past. We have, for example, increased the price for renting Holly Rood for weddings, yet we have seen a slight increase in bookings. We cannot depend on City / County funding at this time, so any increased revenue must come from earnings. Yet we face the problem of presenting programs to highlight our history and bring new friends into our orbit.  Weddings have actually been one method of spreading the word about this house , as this gives a large audience to learn about the home. We need to work on a method of encouraging future trips to Holly Rood, joining the Friends of Holly Rood etc.
Board Chair
Board Chair Mr. Lee Edgington
Company Affiliation community volunteer
Term July 2015 to June 2016
Board Members
NameAffiliationStatus
Mrs. Christy Aaron MedicalVoting
Mrs. Debbie A. Barnes Greenhouse GrowerVoting
Mr. Richard Beach Winchester CommissionerVoting
Mr. Lindrell Blackwell Community VolunteerVoting
Ms. Pat Bowman Retired
Mr. Lee Edgington educatorVoting
Mrs. Carolyn Gatewood TeacherVoting
Mrs Ann Ballard Humble retired teacherVoting
Mr Phil May ArtistVoting
Mrs. Shelia McCord Clark County Fiscal CourtVoting
Mrs. Bonnie Noplis TeacherVoting
Mrs. Dolores Segress RetiredVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 10
Hispanic/Latino 0
Native American/American Indian 0
Other 0 Melungeon
Board Demographics - Gender
Male 4
Female 8
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 68%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 70%
Number of Full Board Meetings Annually 12
Board Co-Chair
Board CoChair Mrs. Pat Bowman
Company Affiliation community volunteer
Term Jan 2015 to Dec 2016
Standing Committees
Communications / Promotion / Publicity / Public Relations
Finance
Building
Volunteer
Comments
CEO Comments
Our greatest challenge is community outreach / education. Simply put: getting people into the building. We have hosted a Christmas party with vintage dancing, presented an Art Show with local artists, and a Native American Day. We also had a 4th of July observance by hosting a lawn party. The most successful event, a formal Tea for the girls 7-10 in our area. These served the dual purpose of fund raising and getting younger locals into the house. The most important thing we've done is partnering with the Blue Grass Heritage Museum. This has enabled us to present programs, events, and tours that would otherwise be impossible for us.
   We have cleaned and done as many repairs as possible on the house and are now waiting for our contractor to finish the windows repairs on the first floor. This will make a more comfortable and attractive venue for rental of weddings, graduations and other events. This is a large part of our income.
    The Winchester Parks and Recreation help us by mowing,  cutting  weeds and keeping up the lawns. Holly Rood has become a home for all of Clark County, and many citizens have shown up on work days to help out. 
   Our Board Members are 10 volunteer, and two appointed. We are now an active Board. We do everything from clean bathrooms to research on the courthouse records prior to 1840. The house is now beautifully decorated, again thanks to two Board Members Carolyn Gatewood and Dolores Segress.  We have Lindrell Blackwell doing research on African American families, Rick Beech printing minutes and financial reports, and Pat Bowman publishing our newsletter. We have a Board Member who volunteers to research, clean and file the old documents in our historic Court House. In this process she is also building a database of African American History by making an excel file of all the information in wills, appraisals, and sells of any slave names, ages, and children listed. This may assist those who are doing their family research.
    In conclusion, our Board has written and adopted a set of bylaws which explain our mission, responsibility, and policies. 
CEO/Executive Director
Executive Director Mrs. Debbie A. Barnes
Term Start Oct 2013
Email debbiebarnesflowers@gmail.com
Experience I had no previous experience in helping manage a large historic house. However I am learning to trust my Board, to listen to suggestions, and to try new programs. After two years on this unpaid job, I have learned the importance of community outreach and connections to various folks who have the knowledge and experience I lack. My goal is always to find the right person to put in charge of a project, but to always be there to help. I believe by becoming a more active part of the community, we will draw people to the house. More people equal more experience, more "Friends" and ideas to help preserve what we've done while building new programs to further our goals.
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 17
Contractors 0
Retention Rate 0%
Management Reports to Board? No
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 0
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 0
Unspecified 0
Formal Evaluations
CEO Formal Evaluation No
CEO/Executive Formal Evaluation Frequency N/A
Description
This program involves a group of volunteer actors who will present the history of Holly Rood in an interactive program. Cost will be for costumes, refreshments, and advertising. The refreshments are provided by the board members, the costumes are loaned by private individuals and the Leeds Theater.  The cost is approximately $250 and any money over expenses is shared with the Leeds Theater actors.
    
Budget 250
Category
Population Served , ,
Description    This program offers a class in classic Bonsai training. Our professional Darlene Lawson will provide instruction and each class member will take home a tree, pot, soil, and the beginnings of a great hobby. This class will introduce Holly Rood to local gardeners and hopefully start the conversation on one of our needs: volunteers gardeners! We will offer refreshments and the cost will be 150.
Budget 150
Category
Population Served , ,
Examples of Program Success 4th of July
Description    The art show presented the work of Phil May Artist who rented the top floor of Holly Rood for six years. The show was well attended, with many Clark Countians coming here for the first time! This year we have plans for a young artist show, featuring local artists under 30. refreshments will be served and the artists may sell their work if desired. Cost  of 200 will be for media announcements and refreshments.
Budget 200
Category
Population Served , ,
Description We are offering a tour of the Sears and other catalog  houses in our neighborhood. We will start with a program by a local historian who has researched the houses. After the program, the walking and driving tour will begin with printed maps of the houses to be toured plus location of those not included on the tour. We hope to foster neighborhood pride in our area. Back to Holly Rood for a small reception. Cost will be for printing, newspaper and other media announcements. 150
Budget 150
Category
Population Served , ,
Program Comments
CEO Comments  Our challenges have been many and we've overcome them one by one. The lack of financial support has forced us to create programs which fulfill our mission of presenting Holly Rood as a living home while raising enough money to cover the expenses of the house. We have recently discovered the 12,000 given to the Clark County Winchester Heritage Commission is not for Holly Rood's expenses, rather for historical programs in the county. Another challenge is to fit the problems of Holly Rood to the Board Member who can solve them. We are a new Board, but we have made great progress in programs, maintenance of the property, and planning for the future. Our newest active member Christie Aaron has taken the initiative in advertising , planning a web site, locating new funding opportunities and making local connections. We have another Board member who is active in genealogy, a subject dear to Holly Rood, as locating descendants of the past families of Holly Rood are one of our missions. This is only two examples of our active Board and their impact on our planning.
Plans & Policies
Organization has a Fundraising Plan? No
Organization has a Strategic Plan? No
Years Strategic Plan Considers N/A
Management Succession Plan? No
Organization Policy and Procedures No
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Government Licenses
Is your organization licensed by the Government? No
Financials
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2016
Fiscal Year End June 30, 2017
Projected Revenue $33,000.00
Projected Expenses $31,500.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
------
Government Contributions$17,000$12,410$12,000
Federal------
State------
Local$17,000$12,410--
Unspecified----$12,000
Individual Contributions$14,370$19,171$675
$7,875$280--
$39,245--$5,500
Investment Income, Net of Losses------
Membership Dues------
Special Events------
Revenue In-Kind------
Other------
Expense Allocation
Fiscal Year201620152014
Program Expense$18,733$22,449$5,200
Administration Expense$2,159$4,828$2,700
Fundraising Expense$2,316$691$850
Payments to Affiliates------
Total Revenue/Total Expenses1.691.142.08
Program Expense/Total Expenses81%80%59%
Fundraising Expense/Contributed Revenue6%2%7%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$16,037$30,416$277,110
Current Assets$16,037$30,415$11,400
Long-Term Liabilities------
Current Liabilities----$6,960
Total Net Assets$16,037$30,415$261,400
Form 990s
2008 990 exemption
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Comments
CEO Comments  Holly Rood is under the WCCHC (A City/ County collaboration) umbrella, however there is little financial support available for the property. This property was completed in 1814 as the home of James Clark, Governor of Ky. It has passed through several owners, and was at one time used as a school building when owned by the Clark County School Board. The property was slated to be destroyed in 1971, and was saved by a group of concerned citizens. The house is off Federal style architecture and was considered an example of an early earthquake proof building. This is one of only two truly historical buildings left in Clark County. It provides opportunities for educational programming, as well as it's use as an entertainment venue. This "entertainment" includes it's use as a rental property for weddings etc. We hope in the future to reduce it's use as a rental property as furnishings and the house itself shows wear from these activities.
Foundation Staff Comments

This organization is not required to file an annual return with the IRS because it is an arm of a state or local government. All financials are unaudited and were submitted by the organization.

Address 28 Beckner St
Winchester, KY 40391
Primary Phone 859 745-6664
CEO/Executive Director Mrs. Debbie A. Barnes
Board Chair Mr. Lee Edgington
Board Chair Company Affiliation community volunteer