PARTNERS IN EDUCATION OF CLARK COUNTY INC
100 Vaught Road
Winchester KY 40391
Contact Information
Nonprofit PARTNERS IN EDUCATION OF CLARK COUNTY INC
Address 100 Vaught Road
Winchester, KY 40391
Phone (859) 745-8840
Contact Name Greg Yates
At A Glance
IRS Ruling Year 2012
Other ways to donate, support, or volunteer
PIE welcomes community volunteers who wish to tutor and mentor a child one-on-one for an hour each week while school is in session. Tutoring sessions are held at the school during school hours. Contact Greg Yates if you wish to donate the gift of your time. A background check is required but is paid for by the school.
 
PIE does accept donations sent directly to our Winchester office as well. We are also always on the search for product donations to be used as gifts and prizes for our BringUpGrades program.
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Statements
Mission Statement

Mission Statement

The Mission of the Partners In Education program is to enhance the quality of instructional services provided to students through the use of school volunteers and business partners.
Background Statement

Partners In Education began as a community effort in 2006 to address the high dropout rate, the insufficient resources within our schools and the need of businesses and industries to have a well-qualified pool of local applicants for employment. One of the most important ideas that came from this partnership of the school district, Chamber of Commerce and Community Education representatives was having one person who could connect all the partners in an ongoing effort to make the most of business and industry resources to meet students’ needs. 

Since November of 2006, we have had a part time Director doing just that. As of Jan 2016, he has facilitated 16 partnerships of local businesses, churches and civic organizations adopting public schools in our community. They are offering field trips, speakers, internships, financial assistance, and most importantly, mentors – most of whom are given work time by their employers to connect with young people during the school day. Mentoring was the need most identified by local principals and teachers to assist our children in reaching their academic potential. 
 
We currently have 51 volunteers working with children. PIE has also implemented the BUG program, which brings Kiwanis members into third grade classrooms to reward students for increasing grades and helping fellow students increase grades, with an emphasis on reading.  The BUG program impacts 425 third grade students.
 
This year we also created a guest lecture program we are calling Experts for Education.  Professionals from our community volunteer to speak to students about their profession and thus far our speakers have had a positive impact for well over 500 students. 
 
 

Partners In Education is the proud recipient of the 2011 Governor’s Award for Group Volunteer Service. PIE has also been recognized by the United Way and the Bush Foundation for Family Literacy.

Impact Statement
Accomplishments: 
Placed 51 volunteer tutors/mentors in pre-school, elementary, junior high and high schools.
Secured 16 business and church partners for 4 elementary, 1 junior high school, The Phoenix Academy, and GRC High School.
Logged over 1500 volunteer hours
Served 235 youth
Goals:
Increase volunteers by 10%
Increase business partners by 20%
Increase students served by 5%
 
Needs Statement
Needs:
Director's salary
Administrative Assistant salary 
supplies
Product donations suitable as gifts/prizes for grade-school children. To be used in our Bring Up Grade program.
 
CEO/Executive Director Statement

Partners In Education has depended upon grants and local charities for support of the program since it began in 2006. The organization received its 501(c)3 designation in 2012 and continues exploring grant opportunities in order to be less dependent on local groups for full funding. While we work to achieve this goal, the Partners In Education board members wish to continue the growth of the program along with the outstanding results of having volunteers tutor and mentor in our schools. We would like to increase our revenue to be able to expand our program so that we can assist more students who are at risk for dropping out or not meeting their potential. Our goal is for all students to be college and career ready when they complete high school.  

One of the biggest challenges is making the connections with local business and the Director must continually develop relationships which lead to partnerships. In addition to the employees of the partner organizations, many individuals have volunteered as tutor-mentors. Scheduling, matching volunteers with student needs, and informing volunteers and staff of changes and challenges is a time-consuming task. If these individual and partner relationships are not nurtured and developed they will not continue to benefit our students. 

Our greatest opportunity is the willingness of local organizations and individuals to help our students. One of the greatest accomplishments of PIE is taking the message to our community that many of our students lack someone at home to be a role model and to help them understand the value of education.
 
In the last few months our Director has made a concentrated effort to recruit minority volunteers.  This will take extra time to nurture relations with the minority communities primarily through churches.  

 

Board Chair Statement

I was born in Winchester, moved to Lexington at a young age, returning about 25 years ago. It is obvious that Clark County has a tremendous number of volunteers working diligently in many areas, there remains a need for more volunteers, and the need seems to grow each year. I was taught at a young age that while we need to take care of ourselves, everyone should do something to help others. I have volunteered with a few other organizations over the years, and currently serve as Board Chair of Partners in Education.

I have worked in hospitals for over 35 years, currently serving as a department head the past 10 years at Clark Regional Medical Center, in Materials Management and Purchasing. Most people in healthcare related fields are there because of a desire to serve others. I became a Partners in Education (PIE) volunteer in 2009, mentoring at Strode Station Elementary. I am very appreciative that the leadership at CRMC has allowed me to continue this now for over 6 years and even more grateful that the hospital has in turn partnered with Strode Station, allowing several other employees to help with afterschool tutoring as well as mentoring during the school day.

Partners in Education has two related roles; seeking out and matching volunteers with education needs, and matching schools with businesses, who can in turn support their “partner” with volunteers and/or financial help. We also work with Kiwanis, providing administrative support for their BUG (Bringing Up Grades) program, rewarding students for improvement. BUG is a wonderful program and Kiwanis should be proud of the work they are doing in this area.

Well into his second year as Director, Greg Yates has helped PIE gain official not-for-profit status, has brought on new business partners, while coordinating individual tutors, and working with the board to sustain PIE and to grow. PIE is not trying to be the biggest agency, nor are we trying to compete with other agencies; the needs are too great. We are simply trying to help Clark County improve student retention, improve student grades, and thereby improve the community, one child at a time.

 
Service Categories
Secondary Organization Category Community Improvement, Capacity Building /
Geographic Areas Served
Areas
Kentucky
 Winchester, Clark County, Kentucky
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact. Our ultimate goal is to provide tutors/mentors to school children thus helping to prepare them in becoming college and career ready.  Long term, we strive to obtain 2 business and/or church partners in each school.
StrategiesHelpWhat are the organization's strategies for its stated long-term goals?

Obtaining the trust of the business community requires relationship building.  Our Director attends all Chamber of Commerce functions in order to network with these business leaders thus slowly building these relationships.  Our Director also attended Leadership Winchester in his first year which broadened his knowledge of the community and is involved with this year's Leadership class.

This year we plan to find more ways to publicize the program through increased use of social media.  We have increased our fan base on Facebook by over 500% in the last two years.
 

CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? Our staff consist of a part time Director and part time Administrative Assistant.  We also are very fortunate to have an outstanding Board of Directors that consist of a wide range of individuals representing a wide variety of our community.
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?  Our goal this year is to add 2 business partners.  Once they are obtained, we will be able to measure the increase in volunteers and then ultimately the corresponding increase in the number of students being assisted.  Since this is our Director's third year on the job, we have more individual volunteers from the community but still need more.  This will be done by speaking to civic organizations and churches.  In the upcoming year we plan to make a concentrated effort to gain more individual volunteers.
ProgressHelpWhat has and hasn’t been accomplished so far?

During our Director's third year on the job, our fundraising efforts through the GoodGiving Challenge remained the same but we gained a new Corporate sponsor.  We also obtained a grant from a local foundation which allowed us to help elementary schools purchase books for disadvantaged students.  Our funding will allow both our Director and Assistant to maintain our work hours this year.  Our networking opportunities continue to build relationships.  
 

Board Chair
Board Chair Mr. Ken Hogan
Company Affiliation Clark Regional Medical Center
Term July 2015 to June 2017
Board Members
NameAffiliationStatus
Mrs. Cindy Banks Winchester-Clark County Chamber of CommerceVoting
Mr. Roger Croucher Catalent Pharma SolutionsVoting
Mr. Bryce DeHart Catalent Pharma SolutionsVoting
Mrs Deena Graham Clark County SchoolsVoting
Mr. Forrest Hahn Christview Christian Church
Mrs. Cora Heffner Clark County community EducationVoting
Mrs. Carlean Hefner Ludwig, Blair & BushVoting
Mr. Scott Hisle Board of EducationVoting
Mr. Ken Hogan Clark Regional HospitalVoting
Mr Greg Hollon Clark County SchoolsVoting
Mrs. Kathy Howard RetiredVoting
Mr. Russ Morrison Rector Hayden Real EstateVoting
Mr. Coos Ockers Raymond James FincancialVoting
Mrs Stephanie Roarx Alliance BankVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 7
Female 5
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 0
Board Meeting Attendance % 80%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 12
Board Co-Chair
Board CoChair Kathy Howard
Company Affiliation Retired
Term July 2015 to June 2017
Standing Committees
Finance
Board Governance
Comments
CEO Comments

    We are all aware that Kentucky has consistently been among the lowest ranked states in education. The School/Business Partnership began in 2006 when the Winchester/Clark County Chamber of Commerce joined with the Clark County Board of Education to address the high dropout rate. The Partnership developed and obtained grant funds tor the Partners In Education program. Our local dropout rate has decreased from being the 3rd highest in the state in 2003 at 8.05%, to less than 1% in 2015. 

We know that students who do not read at grade level or have basic math skills when they enter high school will not improve to the level they need in order to graduate prepared for college or entering the workforce and will likely drop out of school. The Partners In Education program focuses on elementary and middle school students who need additional help to bring them to grade level. We have seen students who received help from a volunteer in one grade make the principal’s list in the next grade and students’reading skills improve several grade levels with a volunteer’s help. We realize that we aid one child at a time; however, PIE consistently seeks additional volunteers and we have seen our numbers continue to grow. With individual volunteers and the BUG (Bring Up Grades) program we were able to help 450 students last school year.

    What is important and distinctive about PIE is the ability to take the message to our community that many of our students lack someone at home to be a role model and to help them understand the value of education, and to capitalize and coordinate the willingness of local organizations and individuals to help our students reach their potential.

 

CEO/Executive Director
Executive Director Mr. Gregory G. Yates
Term Start July 2014
Email greg.yates@clark.kyschools.us
Experience
Mr. Yates retired in 2004 after serving 24 years in the US Army and full time with the KY Army National Guard.  He currently serves as President and CEO of Major Dads Military Surplus.  Very active in the community, he knows many business, industry and members of the community. He is a member of the Chamber of Commerce, American Legion Post 25, and Community Education Advisory Council and serves on the Board of Directors for Main Street Winchester Board of Directors.  He was recently asked to serve on the Advisory Councils for both the Bio-Med and Engineering Programs for Project Lead the Way at GRC, Advisory Council for the United Way RSVP Trailblazers program, Advisory Council for Community Education and the Clark County Extension Council as well as the Advisory Council for the Youth Support Coordinator at Campbell Jr High.  Most recently he was asked to help start an Advisory Council for the GRC Business Class.
 
Staff
Full Time Staff 0
Part Time Staff 2
Volunteers 51
Contractors 0
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 2
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 1
Female 1
Unspecified 0
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation No
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Description
Partner-A-School - companies allow employees one paid hour per week to tutor, and the company invests dollars for a specific need of their partner school.
- We now have two Churches involved utilizing volunteers to tutor one hour per week.  
Budget 36000
Category Education, General/Other Partnerships in Education
Population Served K-12 (5-19 years), K-12 (5-19 years), K-12 (5-19 years)
Program Short Term Success
Anecdotal evidence from principals and teachers shows that student grades and behavior improved when local professionals were involved with them in school.
Program Long term Success By increasing the value of education among Clark County's youth, we will increase both their graduation rate and college or work readiness.
Program Success Monitored By Teacher, principal, and volunteer surveys. Grade reports. Graduation rates.
Examples of Program Success
Last year, volunteers logged over 3000 hours and over 1100 students were tutored and mentors
 
One school's example of impact:
--Five students being tutored by PIE volunteers in the Read 180 class at Clark Middle were monitored with the following results:
Two students improved from Grade 1 to Grade 4
One student improved from beginning reader to Grade 5
One student improved from Grade 3 to Grade 7
One student improved from Grade 1 to Grade 7
Description
BUG (BringUpGrades) program financed by the Winchester Kiwanis Club.
Partners In Education coordinates this program, which is an awards program for all third grade students in the Clark County Public Schools.. This program is designed to recognize students who raise their grades to an acceptable range, and maintain or continue raising them from one grading period to the next. Recognition includes being placed on the BUG honor roll, which is published in the local newspaper, awards each grading period, and presentation of the BUG Honor Roll certificate at each school's awards program at year end.
Budget 8300.00
Category Education, General/Other Elementary & Secondary Education
Population Served Children Only (5 - 14 years), ,
Program Short Term Success Last year, all Clark County third grade classes participated in the BUG program. 76% of students brought up at least one grade each grading period, and over 50% brought up multiple grades each period.
Program Long term Success Research suggests that third grade reading proficiency is the strongest indicator of future student success. Third graders performing below grade level often continue to have difficulties throughout their school years. The Kiwanis BUG program rewards students who consistently work to improve their grades, especially their reading grade.
Program Success Monitored By Teacher surveys. Grade reports.
Program Comments
CEO Comments
The flagship program of Partners In Education is to mentor and tutor elementary and middle school students. We are slowly expanding our outreach into the high school as well.  This year we expanded into a Co-op program for students at the Area Technology Center working with Leggett and Platt.  This is a first for our community.  The primary challenges of this program are securing the volunteers to meet the needs of students requiring help and keeping teachers apprised of the help available through PIE.
The opportunities this program presents are to make the community aware of the needs of our schools and the role they can play in meeting this need.
Ultimately our goal is to help all students become college and career ready. 

   
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Years Strategic Plan Considers 5
Management Succession Plan? No
Organization Policy and Procedures No
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy No
Awards
Awards
Award/RecognitionOrganizationYear
Governor’s Award for Group Volunteer ServiceKCCVS2012
Government Licenses
Is your organization licensed by the Government? No
Financials
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 01, 2016
Fiscal Year End June 30, 2017
Projected Revenue $36,000.00
Projected Expenses $38,000.00
Spending Policy N/A
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
--$25,000$8,486
Government Contributions$500$2,500$0
Federal------
State------
Local$500$2,500--
Unspecified------
Individual Contributions----$200
$14,700$6,800$300
----$1,160
Investment Income, Net of Losses------
Membership Dues------
Special Events----$3,800
Revenue In-Kind------
Other----$300
Expense Allocation
Fiscal Year201620152014
Program Expense$6,750$2,000$3,200
Administration Expense$25,000$17,500$24,050
Fundraising Expense$2,000$2,000$6,700
Payments to Affiliates------
Total Revenue/Total Expenses1.191.580.42
Program Expense/Total Expenses20%9%9%
Fundraising Expense/Contributed Revenue13%6%52%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$45,000$12,500--
Current Assets$45,000$12,500--
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$45,000$12,500--
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration No
Comments
CEO Comments

The Partners in Education Volunteer Program’s major expense is the Director’s salary. Approximately eighty percent of his time is spent securing volunteers and business partners, and 20 percent of his time is spent on administering programs such as BUG, fundraising etc. With just 2 employees, it is difficult for us to totally separate program costs from administrative costs. But we are making a concentrated effort to determine cost for a few programs we are involved in.

Foundation Staff Comments
This organization was incorporated in 2012. In 2013 the agency submitted the 990N, which contains no financial information. Financials are from the agency. Numbers are unaudited.
Address 100 Vaught Road
Winchester, KY 40391
Primary Phone 859 745-8840
CEO/Executive Director Mr. Gregory G. Yates
Board Chair Mr. Ken Hogan
Board Chair Company Affiliation Clark Regional Medical Center