ST. AGNES HOUSE
PO BOX 610
LEXINGTON KY 40588-0610
Contact Information
Nonprofit ST. AGNES HOUSE
Address PO BOX 610
LEXINGTON , KY 40588 0610
Phone (859) 254-1241
Contact Name Rebecca Myers
Web and Social Media
We welcome our guests...
At A Glance
IRS Ruling Year 1940
Other ways to donate, support, or volunteer
Volunteer:  Answer phones and do simple office tasks.
Prepare rooms for guests and clean common spaces.
Maintain the yard and flower beds.
Write grants and organize fundraising.  
Support Guests' emotional and spiritual needs through listening to their stories.  Volunteer scheduling is flexible.
 
To learn more, or schedule a time to visit, contact
Mary at 859-254-1241 or email volunteersah75@gmail.com
 
In-Kind donations of new items:  See our Amazon wishlist
http://www.amazon.com/gp/registry/wishlist/25SDZ4X1JYCKB
 
Financial Donations Accepted any time:
 
Send checks to:
St. Agnes House
635 Maxwelton Ct
Lexington, KY 40508
 
Or donate online at:
http://diolex.org/donate/
Financial Summary
 
 
Statements
Mission Statement St. Agnes' House is a hospitality ministry of the Episcopal Diocese of Lexington, serving people outside of Fayette County who must travel to Lexington for medical care and their families and caregivers who accompany them.  
Background Statement
In 1975, the program was born because people coming to Lexington for cancer treatment had no affordable place to stay.  In the early days, the House was managed by the Episcopal Society of St. Margaret.  Three Sisters of the Order resided at the House and managed all of its functions.  
 
Since the Sisters left, Executive Directors have been hired to manage the program.  In addition, the needs of guests changed over the years.  Kentucky's poor health indicators, especially regarding cancer, smoking, obesity, and diabetes; the immense poverty in Appalachian Kentucky; and Lexington serving as a hub for the most up-to-date medical care, means that St. Agnes' House has an important role in facilitating access to healthcare.  We accept people who do not fit the criteria of the other programs and we are also intentional about caring for guests' spiritual needs.  
 
In our two buildings, connected by a breezeway, we provide:
 9 rooms where 16 people can sleep
Shared baths and kitchens
Linens and towels
Free laundry
Use of refrigerator, stove, cooking utensils, plates, cups
 
Impact Statement
Accomplishments:
1.  Served people from Kentucky with over 80% coming from distressed or at-risk counties in Appalachia.
2.  Completed necessary repairs and maintenance to physical structure, including exterior painting and bathroom repairs.
3.  Reorganized staff structure and hired volunteer coordinator and new Executive Director.
 
Goals for 2015

Evaluating the program.  The Board, along with our supporters will be reviewing our mission to see how it can be strengthened or may need to change to adapt to the current needs of patients coming to Lexington. 

Addressing current building maintenance needs.  A review of the buildings is underway with some projects such as electrical and plumbing completed.  A full assessment with projected costs will be done during 2015 to create a plan for addressing maintenance needs on a preventive basis.

Strengthening spiritual support.  We now conduct prayer services on a regular basis and will explore additional ways for volunteers to support the spiritual needs of our guests.

Strengthening financial support.  We are currently conducting research on likely funders for our program, both grant and individual funders.  We will apply for additional grants, as well as conduct regular appeals.

Strengthening communication.  We will enhance our communication efforts not only with our supporters, but also with referring organizations.  We are in the process of redesigning our website, and creating a new brochure.  We have increased our communications through our Facebook page, which resulted in the ability to buy almost all of the supplies needed to paint the exterior of the facility. 

Strengthening the volunteer experience.  We will explore ways to recruit more volunteers, as well as to optimize the use of their skills and knowledge.  Possibilities include, reaching out to Transylvania University and corporations and organizations with volunteer programs.  
Needs Statement
1.  Volunteer Advisory Board Member with construction/facility management experience.
2.  Volunteers to serve as a Speaker's Bureau to provide presentations throughout Eastern Kentucky about the program, providing information for referrals, as well as new funding sources.
3.  Volunteers to raise money, including those with excellent connections to potential new donors.  
4.  Volunteers with construction experience to complete needed maintenance.  5.  Volunteers to support the spiritual needs of the guests.   
CEO/Executive Director Statement
All of our guests reside outside of Lexington.  Just navigating the geography is a challenge for many.  Often the hospital stay is unplanned and resources for transportation and food are limited, much less lodging.  We are the safety net, allowing people, especially those with few resources, to receive the medical care they need.   
 
Everyone has a spirituality, which is their personal philosophy about life.  Good health and healing requires attention to peoples' spirituality.  St. Agnes' House provides a chapel that is open at all times.  Guests can request prayers and find resources to support their spiritual needs.   
Board Chair Statement Over nearly four decades, St. Agnes House has built a distinguished history of providing lodging and support to people who travel into Lexington from remote communities for medical emergencies and longer-term care needs.  Most of our guests are from small towns, and have deep family and friendship roots in their home communities.  
I'm constantly inspired by the courage and courtesy of our guests.  The unique sense of community formed by guests, staff, and volunteers helps ease the many sorrows and uncertainties faced by our guests.  This creates a very special atmosphere for rest and healing.  Please consider joining me in supporting the important work done at St. Agnes House. 
 
Sincerest regards, 
Sharon Holbrook,  Advisory Board Chair
Geographic Areas Served
Areas
Kentucky
Indiana
Guests must reside outside of Fayette County.  
We also serve guests that live outside of Kentucky if they must come to Lexington for medical treatment or have a loved one receiving medical treatment in Lexington. Guests sometimes arrive from states bordering Kentucky to receive specialized treatment at the University of Kentucky Medical Center. 
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact. To provide hospitality and lodging for people receiving medical treatment in Lexington or their families and caregivers.  We predominantly serve people residing in Appalachian Kentucky and people of few financial resources, who could not otherwise be in Lexington to receive this care.  
StrategiesHelpWhat are the organization's strategies for its stated long-term goals?
1.  Letting people know the service is available.  We use social media; speaking presentations; and outreach to potential referral sources so people know the lodging is available.  
 
2.  Providing an array of opportunities for support.  We provide wish lists and the ability to receive in-kind donations to assist with the program.  We reach out for financial contributions from individuals, organizations and grantors.  We can receive online, as well as mail donations.  
 
3.  Providing ways for supporters to connect.  We utilize volunteers to provide cleaning services, office assistance, governance support and fundraising.   
 
4.  Exploring new strategic partnerships.  For instance, we currently rent the facilities for a nominal fee from University of Kentucky and are looking at additional ways we can collaborate on shared projects.  
 
5.  Keeping current with best nonprofit management practices.  We are a member of the Kentucky Nonprofit Network and attend their annual conference.  We routinely attend the Brushy Fork Institute at Berea College.  
 
6.  Keeping abreast of changes in health care.  We meet with researchers such as the University of Kentucky Center for Excellence in Rural Health, to understand future healthcare trends that affect our program.   
 
CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals?
1.  Nearly forty years of experience running this program, shows the program is flexible, can change as health care needs change and is still needed.  
2.  Administrative and financial support from the Episcopal Diocese of Lexington and its parishes.  This provides a stable base of financial, volunteer, and administrative support for the program.  
3.  Facilities provided at nominal rent from the University of Kentucky.  Otherwise, this would be a major cost of the program.  
4.  Staff configuration.  Currently, all staff live on-site.  The Resident Manager has worked at the site for 6 years.  
5.  The excellent reputation and satisfaction of the guests.  We continually hear praise and thanks for the service provided, even many years later.   
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact?
1.  The program will maintain at 75% occupancy rate or better, with few beds available.  
2.  The facilities will be well maintained, providing a comfortable and safe lodging.  
3.  The number of contributors will grow and the amount of contributions will grow by at least 5% each year.  
4.  Our data collection process will improve to make it easier to compile detailed data to respond to questions about guests served for potential grantors and supporters.
ProgressHelpWhat has and hasn’t been accomplished so far?
1.  Reconfigured staff to provide better service.  Volunteer coordinator supervises the daily cleaning of the facility.  Executive Director focuses on governance, fundraising, management practices, communications and outside partnerships.  Previously all of these tasks were handled by the Executive Director.  
 
2.  Building stronger relationships with referral sources.  Reaching out to chaplains and social workers at the hospitals, as well as ministerial associations in counties where guests live.  
 
3.  Great use of social media, especially Facebook page.  Redesigned Facebook site.  
 
 
Board Chair
Board Chair Ms. Sharon Holbrook
Company Affiliation Community Volunteer
Term Mar 2014 to Feb 2016
Board Members
NameAffiliationStatus
Mr. David Berg Community VolunteerVoting
Ms. Amy Clark Community VolunteerVoting
The Rev. Anisa Cottrell Willis Community VolunteerVoting
The Rt. Rev. W. Douglas Hahn Episcopal Diocese of LexingtonExofficio
Mr. Tom Pope Community VolunteerVoting
Mrs. Natalie Sweet Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 7
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 3
Female 4
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 71%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Under Development
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 4
Comments
CEO Comments
St. Agnes' House has Procedural Rules governed by Canon 33 of the "Constitutions and Canons" of the Episcopal Diocese of Lexington.  The legal Board is the Executive Committee of the Diocese.  The Board of Oversight, its composition and duties, are detailed in Canon 33.  The Board of Oversight is listed on this profile.  
 
The Board of Oversight meets at least quarterly and is a working board, with members actively involved as weekly volunteers at the House.  Recently the Board has been heavily involved in fund development training and work, meeting via conference call with a consultant monthly since October.  These meetings focus solely on strengthening our fundraising efforts, so have not been included as official Board meetings.   
CEO/Executive Director
Executive Director Current Vacancy
Term Start June 2015
Experience
Vacancy in the Executive Director role effective June 2015 due to former ED being called to an out-of-state church.  Search process in progress in Summer 2015.  Board and staff are performing essential duties pending appointment of replacement Executive Director.
 
 
Staff
Full Time Staff 0
Part Time Staff 2
Volunteers 65
Contractors 0
Retention Rate 0%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 1
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Staff Demographics - Gender
Male 1
Female 1
Unspecified 0
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation N/A
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Comments
CEO Comments
In 2013, the organization redesigned the staffing structure so the Executive Director could concentrate on management and fundraising responsibilities.  A Volunteer Services Coordinator was hired to recruit and manage volunteers, as well as maintain reservations and oversee cleaning.  Challenges include finding a consistent cadre of reliable volunteers able to complete the tasks necessary for the operation of the program.  We are fortunate to have a number of student volunteers; however, they are not available year round.  
 
In addition to our Diocesan Personnel policies, we follow the Business/organization policies of the Episcopal Church, which can be found at:  http://www.episcopalchurch.org/sites/default/files/downloads/full_manual_updated_09-30-2013.pdf 
Description Hospitality and Lodging program for adults outside of Fayette County who are receiving medical care in Lexington and their caregivers and adult family members.  
Budget 108000
Category Health Care, General/Other Patient & Family Housing
Population Served Adults, Poor,Economically Disadvantaged,Indigent,
Program Short Term Success
1.  Fewer caregivers sleeping in their cars or in the hospital waiting rooms.
2.  Less stress for patients, their caregivers and families because they have a safe, convenient, affordable, restful place to stay. 
 
Program Long term Success
1.  Endowment and stable funding to maintain the property and the program.  
2.   Better data collection to document program success and program need.  
Program Success Monitored By
1.  Data analysis - number of bed nights; residence of guests; number of volunteers; volunteer hours.
2.  Increases in financial support, including number and location of donors.  
3.  Increase in awareness about the availability of the program.   
Examples of Program Success
1.  Guests routinely express gratitude for the lodging and care they've received.  In many cases, they return.  
 
 2.  We routinely receive unsolicited in-kind donations.  In 2013, we received over 20 quilts, some from quilt ministries and some from a professional quilter.  These were generated freely by the givers.  
Program Comments
CEO Comments
Facility maintenance is a major issue.  Part of the facility is a house built in the late 1920s.  An addition was added in 1977, along with a separate building at the same time.  Building infrastructure - plumbing, heating, electrical - as well as general renovations are required to maintain the facility.  Currently, we write grants, as well as schedule volunteer work days with skilled workers to maintain the facility.  
 
Upgrading the linens to hotel quality is another important focus.  All linens are sent to a professional laundry, which means lots of washing and wear.  Hotel Quality sheets, towels, and blankets are made to withstand many washings and would serve us better.  We look for grant funding and specific donors to assist with this challenge.   
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy No
Government Licenses
Is your organization licensed by the Government? No
Fiscal Year
Fiscal Year Start Jan 01, 2015
Fiscal Year End Dec 31, 2015
Projected Revenue $106,985.00
Projected Expenses $106,985.00
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201320122011
Foundation and
Corporation Contributions
--$12,998$12,000
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$46,307$69,763$72,193
------
$7,611----
Investment Income, Net of Losses--$204$24
Membership Dues------
Special Events------
Revenue In-Kind------
Other$35,539$21,215$59,794
Expense Allocation
Fiscal Year201320122011
Program Expense$85,628$73,099$79,919
Administration Expense$17,279$25,426$16,318
Fundraising Expense$2,305$5,250$4,220
Payments to Affiliates------
Total Revenue/Total Expenses0.971.001.30
Program Expense/Total Expenses81%70%72%
Fundraising Expense/Contributed Revenue5%6%5%
Assets and Liabilities
Fiscal Year201320122011
Total Assets------
Current Assets------
Long-Term Liabilities------
Current Liabilities------
Total Net Assets------
Capital Campaign
Currently in a Capital Campaign? No
State Registration Yes
Comments
CEO Comments
 
As a program of the Episcopal Diocese of Lexington, we are part of their Combined Audit.  In addition, many administrative functions such as Human Resources, Finances, and Mailing are handled at the Diocesan level.  
Foundation Staff Comments
This agency is under the umbrella of a religious organization, which is exempt from filing 990s. Audits are for the entire Episcopal church in the Diocese of Lexington. Financial information for the last three years pertains to St. Agnes House only and was provided by St. Agnes House. NOTE: All assets are the property of the Episcopal Diocese in Lexington. 
 
Address PO BOX 610
LEXINGTON , KY 405880610
Primary Phone 859 254-1241
Contact Email rev.myers2013@gmail.com
CEO/Executive Director Current Vacancy
Board Chair Ms. Sharon Holbrook
Board Chair Company Affiliation Community Volunteer