BLUEGRASS OVARIAN CANCER SUPPORT
P.O. Box 4404
MIDWAY KY 40347
Contact Information
Nonprofit BLUEGRASS OVARIAN CANCER SUPPORT
Address P.O. Box 4404
MIDWAY, KY 40347
Phone (859) 873-0838
Contact Name Suzi Shoemaker
At A Glance
IRS Ruling Year 2012
Other ways to donate, support, or volunteer

Bluegrass Ovarian Cancer Support, Inc.(BOCS) exists to help Central Kentucky women and their loved ones  during diagnosis, treatment and survival of ovarian and other gynecological cancers; and works to promote public awareness and educations of these cancers.  Donations to
 Bluegrass Ovarian Cancer Support, Inc. may be mailed to: BOCS, P.O. Box 4407, Midway, KY 40347. Checks may be  made payable to: Bluegrass Ovarian Cancer Support, Inc.. 

In-kind donations of printed materials, other supplies, and refreshments for community awareness events, are gratefully accepted.

Volunteers are welcome to assist with community awareness events and fundraising projects. Ovarian cancer survivors and their caregivers may also be trained to become presenters for the Ovarian Cancer Research Fund Alliance "Survivor's Teaching Students: Saving Women's Lives (r) program for health professional students.

Financial Summary
 
 
Statements
Mission Statement Bluegrass Ovarian Cancer Support, Inc.  exists to help Central Kentucky women and their loved ones during diagnosis, treatment, and survival of ovarian and other gynecological cancers; and works to promote public awareness and education of these cancers.
Background Statement

When Suzi Shoemaker was diagnosed with ovarian cancer in 2006, she assumed there would be a support group for her in Lexington, Kentucky. After her first experience with a Women’s Cancer Group where she was told, “We only had one member with ovarian cancer, and she just died,” Suzi decided there was a need for ovarian cancer survivors to share their unique stories.

 

Through referrals from the University of Kentucky Gynecologic Oncology staff, Suzi met another survivor, Sharon Walsh. In March of 2008 the two women founded Bluegrass Ovarian Cancer Support Inc. at Ramsey’s Restaurant with about eight other ovarian cancer survivors in attendance. 

 
Bluegrass Ovarian Cancer Support, Inc. (BOCS) is made up entirely of volunteers. Today, Bluegrass Ovarian Cancer Support, Inc. offers a monthly support group for women with ovarian and other gynecologic cancers. About 45-50 women and family members are part of the group at any time. Guest speakers provide information to BOCS members, related to the diagnosis, treatment and survivorship of gynecologic cancers, at more than 25 % of the meetings each year.
 
Bluegrass Ovarian Cancer Support participates in the Ovarian Cancer Research Fund Alliance’s Survivors Teaching Students: Saving Women’s Lives® (STS ) program. Local volunteers give presentations on ovarian cancer for third year medical,  physician assistant, and nursing students at the University of Kentucky.
 
BOCS members share information about ovarian and other gynecologic cancers at health fairs and other awareness events.  They also provide women's "care bags", containing items useful during a hospital stay or during chemotherapy treatments, for women diagnosed with gynecologic cancers.  
 
Bluegrass Ovarian Cancer Support, Inc. has also been a Partner member of the Ovarian Cancer National Alliance since 2012, and now Community Partner with the  Ovarian Cancer Research Fund Alliance.  
BOCS is also a member of the Kentucky Nonprofit Network.  BOCS is proud to be awarded gold level status for nonprofits from Guidestar, and is a valued nonprofit partner with  the  Bluegrass Community Foundation.
 
Bluegrass Ovarian Cancer Support, Inc. is dedicated to supporting  women, and their caregivers, through survivorship of ovarian and other gynecological  cancers . 


 

Impact Statement

In 2016, Bluegrass Ovarian Cancer Support , Inc. (BOCS) distributed over 1000 ovarian cancer symptom cards and information regarding gynecologic cancers at community awareness events, including:  UK Markey "Expressions of Courage" event, "Teal-Gating " at UK, UK Pharmacy School, St. Leo Catholic Church, Thoroughbred Ice Skating Club event, KY Horse Park Monday night bike/run/walk event,  and to students/faculty who participated in the "Survivors Teaching Students: Saving Women's Lives"  program. BOCS members were interviewed by EKU Public Radio, University of Kentucky "Campus Voice", and the Woodford Sun newspaper to discuss ovarian and gynecologic cancer awareness during Ovarian Cancer Awareness month in September.  Public service announcements about ovarian cancer awareness were played  on  NASH 92.3 radio during the month of September.  

 BOCS members created over 200 "Turn the Towns Teal" ribbon bows that were displayed in downtown Lexington, UK Markey Cancer Center,  UK Colleges of Pharmacy and Agriculture, Baptist Health, St. Joseph East Hospital, the City of Versailles, KY, Azur restaurant, as well as both Lexington locations of Newk's & City BBQ  restaurants during the month of September. 

 BOCS members also presented the Ovarian Cancer Research Fund Alliance's "Survivors Teaching Student: Saving Women's Lives" ® program, to a total of 401 UK health care students, comprising third year medical students, UK physician assistant students, and UK Sophomore and Junior nursing students in 2016. 

In 2016, the second annual BOCS Survivor Luncheon, was also held, for gynecologic cancer survivors and guests. 

 

 

Needs Statement

Current needs:

  • Making initial contact with ovarian and other gynecologic cancer survivors.
  • Increasing public awareness of ovarian and other gynecologic cancers through awareness events, and media.
  • On-going funding for printed literature/supplies for awareness events,  and other group projects, such as women's "care bags", and survivor luncheon.
  • Volunteer support for Bluegrass Ovarian Cancer Support, Inc. activities, including: board members, officer positions, event planners, website/communications manager.
  • Funding to sponsor cancer survivors, from Bluegrass Ovarian Cancer Support, Inc., to attend regional or national ovarian cancer conferences.
 
CEO/Executive Director Statement

BOCS is  an all volunteer non-profit organization with the following goals for 2017:

Participate in 2 or more community activities promoting awareness of ovarian and other gynecologic cancers.
   

Participate in at least one on-line fundraising campaign during the year, such as the Kentucky Nonprofit Network's "KY Gives Day" or the Blue Grass Community Foundation's "Good Giving Challenge" 

 
Have at least 60% board member attendance at our 2017 Board meetings.  

 

Add at least one more facilitator to the Ovarian Cancer Research Fund Alliance's "Survivors Teaching Students: Saving Women's Lives" ® program.

 

Add at least one more presenter to the Ovarian Cancer Research Fund Alliance's "Survivors Teaching Students: Saving Women's Lives ® program.

 

Offer, and provide as requested, the Ovarian Cancer Research Fund  Alliance's "Survivors Teaching Students: Saving Women's Lives" ® program to: UK third year medical, UK Physician Assistant, and  UK  Nursing students.

 

Establish one new healthcare program in Central or Eastern Kentucky to receive the Ovarian Cancer Research Fund Alliance's  "Survivor's Teaching Student's: Saving Women's Lives ®" program. Consider a teleconference format if needed.

 

Have guest speakers at a minimum of 25% of our 2017 monthly BOCS meetings.

  
Board Chair Statement

My name is Sue Jacobs and I am blessed to be a 8 year survivor of ovarian cancer. Although my cancer was diagnosed early, sadly almost 90% of ovarian cancer patients receive their diagnosis at a late stage of disease, when treatment is less successful. This is due to lack of a definitive screening test for ovarian cancer, and many times women are unaware or ignore the symptoms of ovarian cancer.

 
I have become passionate about making women aware of the signs and symptoms of ovarian and other gynecologic cancers, and supporting women and their families in their cancer journey. Shortly after my cancer diagnosis, I was thrilled to join an organization whose mission supports my passion: Bluegrass Ovarian Cancer Support, Inc. (BOCS) (www.bgovca.org). 
 
I became Secretary of BOCS in 2009, and along with my husband and daughters,  have been involved with the group ever since.  I was elected the 2014 President of Bluegrass Ovarian Cancer Support, Inc., and re-elected as President for 2015.
 
The Bluegrass Ovarian Cancer Support group board and officers are made up entirely of  volunteers, many of them survivors of cancer.  I am continually humbled and amazed by the dedication of many of our member volunteers who may be undergoing cancer treatment while being involved with many of our groups' activities.  Despite the challenge of literally having enough healthy volunteers to complete our planned projects, I am extremely proud of the ways in which BOCS is trying to raise awareness of the symptoms and risk factors of ovarian and other gynecologic cancers, in the Bluegrass region. 
 
In 2014 and 2015, BOCS participated in 5 or more health fairs/awareness events, providing free information to participants.  Some of our members made appearances on local television and radio programs, during Ovarian Cancer Awareness month, in September, to  increase ovarian cancer awareness.
 
Member volunteers provide education about the symptoms and risk factors for ovarian cancer,  while sharing their personal journey of cancer diagnosis, treatment and survivorship, to University of Kentucky third year medical students, physician assistant students and nurse practitioner students through the Ovarian Cancer National Alliance "Survivors Teaching Student's: Saving Women's Lives (R) program.
 
I feel Bluegrass Ovarian Cancer Support, Inc. continually strives to fulfill our mission to help women  and their loved ones during diagnosis, treatment and survival of ovarian and other gynecological cancers, and to promote public awareness and education of these cancers.
 
 
Geographic Areas Served
Areas
Kentucky
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact.

1.) Provide on-going support for women and their loved ones diagnosed with gynecologic cancers.

2.) Annually, participate in 2 or more community awareness activities for ovarian and other gynecologic cancers. 
 
3.) Expand the "Survivors Teaching Students: Saving Women's Lives Program (R) to include additional health care students programs at UK and Central Kentucky or Eastern Kentucky Colleges.
 
4.)  Train ovarian cancer survivors and their caregivers to present the  Ovarian Cancer Research Fund Alliance's program: "Survivors Teaching Students: Saving Women's Lives Program (R).
 
5.) Advocate for additional research and funding for research for screening, diagnosis, and treatment of gynecologic cancers 
StrategiesHelpWhat are the organization's strategies for its stated long-term goals?

 The following strategies will be employed to achieve the above goals:

  • Supply women's "care bags", containing information about Bluegrass Ovarian Cancer Support, Inc., to the GYN-Oncology practices at the University of Kentucky Markey Cancer Center and Baptist Health Lexington.
  • Advertise monthly support group meetings in the Herald Leader newspaper, Health & Wellness magazine, Bluegrass Ovarian Cancer Support, Inc.(BOCS) literature and on the BOCS website: www.bgovca.org
  • Offer to staff a BOCS table of free information, about ovarian and other gynecologic cancers, at health fairs or community awareness events.
  • Actively recruit gynecologic cancer survivors and their caregivers to complete the Ovarian Cancer Research Fund Alliance training for the "Survivors Teaching Students: Saving Women's Lives" (R) program, on an on-going basis
  • Contact representatives of professional healthcare training  programs, such as Medical , Physician Assistant, Nursing, Nurse Practitioner and Osteopathy Schools in Central and Eastern Kentucky and offer the  "Survivors Teaching Students: Saving Women's Lives" (R) program to their students.
     
CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals? BOCS will actively engage in fundraising, apply for grants and use available funds to achieve the aforementioned goals. In 2015 and 2016, Bluegrass Ovarian Cancer Support Inc., was honored to receive grants from the Lexington Medical Society Foundation to further our mission. 
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact? BOCS will keep a yearly account of: all organization income and expenses, the number of ovarian cancer symptom cards distributed at community awareness events, the number of trained presenters and the number of students who receive the Ovarian Cancer Research Fund  Alliance's "Survivors Teaching Students" Saving Women's Lives" (R) program, and all board meeting minutes.
ProgressHelpWhat has and hasn’t been accomplished so far?

In 2016, BOCS  presented the Ovarian Cancer Research Fund  Alliance's "Survivors Teaching Students: Saving Women's Lives" (R) program for the first time to University of Kentucky Sophomore nursing students, while continuing to present to UK third year medical students, physician students, and Junior nursing students. In addition to UK Markey Cancer Center and downtown Lexington, the "Turn the Towns Teal" program was expanded to other Lexington businesses and to the city of Versailles.   BOCS received a $1400 grant from the Lexington Medical Society Foundation to promote ovarian and other gynecologic awareness in the community. 

BOCS realizes that all of our educational initiatives are dependent upon having active volunteers to participate in all program areas.  Due to many of our volunteers being in treatment for their gynecologic cancers, having an adequate number of volunteers to sustain or grow our community awareness outreach can be challenging.  In the future, BOCS would benefit from soliciting volunteer support from the community at large.

Board Chair
Board Chair Dr. Hope Cottrill
Company Affiliation Gynecologic Oncologist & Community volunteer
Term Jan 2017 to Dec 2017
Board Members
NameAffiliationStatus
Ms. Polly Bracken Community volunteerVoting
Dr. Hope Cottrill Baptist Health Gynecologic Oncology ServicesVoting
Mrs. Pat Gault Survivor & Community volunteerVoting
Mrs. Maureen Helt Survivor & Community VolunteerVoting
Mr. Bill Jefferson Community VolunteerVoting
Mrs. Ruth Jefferson Survivor & Community volunteerVoting
Dr. Ed Pavlik University of Kentucky Ovarian Screening ProgramVoting
Mrs. Judy Simpson Survivor & Community VolunteerVoting
Mr. Ted Tabb Community VolunteerVoting
Mrs. Kathy Tabb Survivor & Community VolunteerVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 3
Female 7
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 84%
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 10%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 4
Board Co-Chair
Company Affiliation Community volunteer
Term Jan 2017 to Dec 2017
CEO/Executive Director
Executive Director Not Applicable All volunteer
Term Start Jan 2014
Experience Bluegrass Ovarian Cancer Support, Inc. is a totally volunteer organization and therefore has no paid employees
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 30
Contractors 0
Retention Rate 0%
Management Reports to Board? N/A
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 0
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Staff Demographics - Gender
Male 0
Female 0
Unspecified 0
Formal Evaluations
CEO Formal Evaluation N/A
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation N/A
Senior Management Formal Evaluation Frequency N/A
NonManagement Formal Evaluation N/A
Non Management Formal Evaluation Frequency N/A
Description

Monthly support group meetings are held the third Wednesday of the month, in the evening, in the meeting room of the Joseph Beth Café. Meetings are open to cancer survivors and their family, caregivers and friends. Several meetings include a guest speaker.  

 

Budget 300
Category Health Care, General/Other Patient & Family Support
Population Served Females, People/Families of People with Cancer,
Description BOCS members staff an information table, with free literature given to the public at community awareness events, to increase awareness about ovarian and other gynecological cancers.  These events are held throughout the Bluegrass region. In 2016, over 1000 OCNA symptom cards and additional awareness information were distributed at BOCS awareness events.
Budget 1500
Category Health Care, General/Other Patient & Family Support
Population Served General/Unspecified, People/Families of People with Cancer, Females
Description Ovarian cancer survivors and caregivers, that have completed training in the Ovarian Cancer Research Fund Alliance's "Survivor's Teaching Students: Saving Women's Lives" (R) program, present the program to health care professional students.  In 2016, BOCS members presented this program to a total of 401 healthcare students consisting of third year University of Kentucky medical students, physician assistant students, and Sophomore and Junior nursing students.
Budget 125
Category Health Care, General/Other Health Care, General/Other
Population Served Adults, ,
Description In 2016, BOCS sponsored the "Turn the Towns Teal" program at the University of Kentucky Markey Cancer Center, Baptist Hospital, St. Joseph Hospital, downtown Lexington, Kentucky, UK Colleges of Pharmacy and Agriculture, the City of Versailles, both locations of Newk's and City BBQ restaurants, and Azur restaurant.   
Budget $600
Category Health Care, General/Other Patient & Family Support
Population Served Adults, People/Families of People with Cancer, General/Unspecified
Description Women who are diagnosed with ovarian or other gynecological cancers, and treated at the Gynecologic Oncology services at either the University of Kentucky Markey Cancer Center or Baptist Health Lexington, can receive a care bag of items that would be useful in the hospital or chemotherapy infusion setting, including: BOCS information materials, awareness bracelet, symptom cards, teal ribbon pin, a journal, pen, Chapstick, tissues, and gum.  These care bags are distributed by the staff at each facility.   
Budget 400
Category Health Care, General/Other Patient & Family Support
Population Served Females, People/Families of People with Cancer,
Program Comments
CEO Comments
As a physician treating ovarian cancer, I have witnessed firsthand how patients, families, and friends struggle with a cancer diagnosis.  The whirlwind of emotions and feelings of being alone can be devastating for some patients. BOCS provides a foundation for those who need support through their or their loved one's diagnosis and care.  Further, BOCS gives its members educational opportunities: not only do members educate others about gynecologic cancers, but they also educate themselves about these challenging cancers.
Hope Cottrill MD 
Plans & Policies
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Management Succession Plan? No
Organization Policy and Procedures No
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Awards
Awards
Award/RecognitionOrganizationYear
September Ovarian Cancer Awareness MonthJim Gray, Mayor of Lexington, Kentucky2014
September is Ovarian Cancer Awareness MonthProclomation by Governor Steve Beshear of the Commonwealth of Kentucky2014
Fiscal Year
Fiscal Year Start Jan 01, 2017
Fiscal Year End Dec 31, 2017
Projected Revenue $4,000.00
Projected Expenses $3,500.00
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available). Revenue from foundations and corporations may be included in individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
$542$1,000--
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$2,587$1,850$2,138
------
------
Investment Income, Net of Losses------
Membership Dues------
Special Events$1,284$821$366
Revenue In-Kind------
Other$800$55--
Expense Allocation
Fiscal Year201520142013
Program Expense$3,342$1,043$1,378
Administration Expense$61$60$59
Fundraising Expense$55$55$55
Payments to Affiliates$550$700$365
Total Revenue/Total Expenses1.302.001.66
Program Expense/Total Expenses83%56%91%
Fundraising Expense/Contributed Revenue1%1%2%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$8,940$6,854$5,986
Current Assets$8,940$6,854$5,986
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$8,940$6,854$5,986
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Comments
Foundation Staff Comments
This organization files the 990N, which contains no financial information. Financials were provided by the organization. Numbers are unaudited.
Address P.O. Box 4404
MIDWAY, KY 40347
Primary Phone 859 873-0838
CEO/Executive Director Not Applicable All volunteer
Board Chair Dr. Hope Cottrill
Board Chair Company Affiliation Gynecologic Oncologist & Community volunteer