The Provision School and Family Counseling Center
128 DENNIS DRIVE
Lexington
LEXINGTON KY 40503-0000
Contact Information
Nonprofit The Provision School and Family Counseling Center
Address 128 DENNIS DRIVE
Lexington
LEXINGTON, KY 40503 0000
Phone (859) 3960644
Contact Name Joan Miller
At A Glance
IRS Ruling Year 2016
Other ways to donate, support, or volunteer Provision has a page on Fundly where you can donate. Alternatively checks can be sent directly to Provision at 128 Dennis Drive, Lexington, KY 40503. In addition, Provision has a wish list on its website for things we need ranging from school supplies to computers. Go to www.theprovision.org and click on "wish list".  Finally, our building needs a lot of remodeling and volunteers with carpentry skills are very welcome.
Financial Summary
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Statements
Mission Statement
Provision serves a population of children often referred to in the social services world as "Kentucky's lost children."  These are children with serious mental health or neurological issues, who, because their treatment is necessarily long term and intensive, have fallen through the cracks of social service, education and medical systems. These systems, while they aim to help, are designed to provide the quickest and cheapest possible care. Most of these children have suffered repeated rejection in foster care, by public and private schools and sometimes by their own families. Often they end up institutionalized and, released at 18, migrate into a life of drug addiction and crime.
 
Yet, research shows there is real hope for these children if they get the kind of treatment they need.  That is Provision's mission. To provide long term, integrated care that combines mental health therapy, education, and family support in one building and one program. Though Provision does charge tuition on a sliding scale to those families who can afford to pay, our goal is to serve all children regardless of their ability to pay for services and, currently, about half our children pay nothing at all. 
 
 
 
Background Statement

 Dr. Joan Miller, the director of Provision, was a practicing veterinarian when she adopted a young son two decades ago. That child had serious mental health issues that Dr. Miller and her husband (also a vet), were unable to address, simply because appropriate services were not available. This, despite the fact that the Millers had both the education and financial resources to address their son’s problems.  Faced with this dilemma and seeing the large number of families dealing with the same issues, Dr. Miller went back to school to become a counselor specializing in children with these seemingly intractable problems.

Currently, children of normal or above normal intelligence but with mental health issues such as bipolar disorder, intermittent explosive disorder or other behavioral conditions that can disrupt regular classrooms, have three choices. They are either sent away from home to special residential schools in other states (usually after their parents beggar themselves with loans) or are sent to juvenile detention centers or other public institutions where they get sporadic treatment and education or they get no treatment at all and deteriorate at home playing computer games or sitting in school detention. 

Seeing this situation still in place after twenty years, and with her own son doing well and serving in the U.S. Marine Corps, Dr. Miller and her daughter, a special education teacher, decided there should be a program in Kentucky that provided the kind of counseling, family care and education that has been proven effective with other children. 

That is how Provision started. In their one short year of operation, they now have three teachers, two counselors, a board of committed professionals and cadre of children, who, for the first time, love going to school and are actually making real academic progress as well as learning to deal with their problems. In addition, families are getting respite from the constant stressful care such children require. Several parents, who previously had to devote all their time to caring for their special children, have been able to return to work.

One final note. Though the school is completely open to all children, regardless of faith, ethnic background, race, etc. and the curriculum is completely secular, many of the staff have joined Provision as part of their Christian commitment to serve others.


Impact Statement
Provision's top achievement this past year has simply been to establish this one of a kind program.  No other program in the Commonwealth provides the kind of wrap around care we do.
 
This has included applying for accreditation as a school, hiring three teachers and two counselors,  finding adequate space and connecting with families who need our services.
 
Our goals for the next few years are to establish a firmer financial footing so that we can compensate our staff commensurate with their education and experience. Better funding would also allow us to serve more students who are unable to pay. 
 
 We would also like to provide our students with better facilities and supplies such as up to date computers, playground equipment, maps, etc.
 
 
 
 
 
 
 
 
 
 
 
 
Iin addition 
 
 
Needs Statement
1.  Donations that enable us to better compensate our staff .  Currently our teachers average only $26,000 a year with no benefits.  Since one of our goals is to provide continuity for our students, paying staff an appropriate wage will help us retain them. 
 
2. 20 mac computers  to help us individualize learning since our students cross a wide age range.
 
3. A fence to help us with security at our site. 
 
3. More sturdy furniture for our classrooms including desks for teachers who currently have none. 
 
4.  Playground equipment and mulch for our back area which is currently covered in gravel.
 
5, A security door for our facility 
 
 
 
 
CEO/Executive Director Statement
As a counselor serving children with serious mental and behavioral disorders, I have watched for years as these children suffer repeated rejections by their schools, the social services system, the medical community and sometimes even by their own parents. These were all institutions or people who wanted to help these children but for whom the stigma of mental illness or their own frustrations at being unable to help them,  got in the way of the long term commitment it takes to provide the effective treatment they need.
 
I wanted to establish and be part of a  wrap around program that would help this special and neglected population of children receive counseling, education and, most of all, loving care in one setting that would never reject them.The Provision School and Counseling Center is that setting. As we learn more and more about brain structure and the way damage to the brain can cause real behavioral problems, it is even more important that we help these children heal from past trauma as much as possible to become meaningful members of society.
Board Chair Statement As a practicing pediatrician, I am fortunate to serve a fairly healthy population who, when they are hurt or ill, can usually be healed by the medicines and treatments available. However some of my young patients have mental and emotional disorders that do not respond to the quick fixes of modern medicine.  That is not to say they cannot be helped.  Long term treatment of mental and emotional illness can be effective and permanent. Researchers continue to work on ways to help these struggling children and their families.  Places like The Provision School and Counseling Center that treat the whole child (and his or her family) through individualized education plans, counseling and timely intervention give us hope for helping them lead fulfilling and useful lives. 
Service Categories
Secondary Organization Category Education / Elementary & Secondary Schools
Geographic Areas Served
Areas
Kentucky
Provision currently serves children in the Lexington Fayette County area.  We are open to any child who is able to reach our school on a daily basis. 
Impact Questions
GoalsHelpWhat is the organization aiming to accomplish? This is the organization's ultimate goal for intended impact.

The population served by Provision is one most people do not even know exists.  These are children with serious mental or neurological problems that cause them to exhibit behaviors that are difficult to manage in the classroom.    They suffer from the same brain conditions and behavioral problems that adults with mental illness experience.  However, because they are children, they are even more at the mercy of a society that has tremendous misconceptions and prejudices about mental illness. One of the biggest misconceptions is that there is no "cure" for mental illness.  Nothing could be further from the truth.  Children who receive long term, wrap around care actually do quite well as adults.  Further, new research into such areas as PTSD and brain structure and chemistry are producing new treatments every day. However, this type of long term, medically based care that combines a child's treatment with his or her education and family support services, and does so in one program and  building, has simply not been available in Kentucky until now.

 That is one major goal of Provision.  To provide this unique service in the Commonwealth where some 24,000 children suffer from mental illness (NAMI, 2014.) 
 
But our goals go beyond just treating their mental illness in a rational, stable situation. We also know these are children who can learn, though their progress has often been hampered by their difficult relationships with ordinary schools.  Most of these children are quite bright and research shows that with the right kind of therapy and project based instruction, they can flourish.  
 
Finally, Provision aims to give the families of these children their lives back.  Whether they are foster, adoptive or biological families, most have given over their entire lives to the care of their kids. These are families who have suffered tremendous financial, emotional, and social  burdens trying to provide day to day care for their children as well as run the bureaucratic gauntlets of systems that are supposed to provide care and education for their children but have neither the resources nor ability to do so.
StrategiesHelpWhat are the organization's strategies for its stated long-term goals? Provision's plans call for serving every child who needs our services, regardless of their ability to pay. We also hope to serve as a model for other cities in Kentucky who want to establish wrap around, non residential programs for children with mental health needs. To do this, we realize we need to raise more funds so we can reach more children and we have a fund raising plan in place to do this.  In addition, we want to serve as advocates for children with these issues.  Though progress has been made, there is still a great stigma and much ignorance surrounding mental illness, especially in children.  Among the many stereotypes, by far the most troublesome is that these children cannot be helped. Therefore one of Provisions long term strategies is to speak for these kids in the community.  We believe that once people know these children exist and can really benefit from in-depth care, they will respond as they do to other children with physical or developmental problems. 
CapabilitiesHelpWhat are the organization’s capabilities for doing this? What resources, capacities, and connections support its progress towards long-term goals?
By far our greatest asset is our staff.  They are truly committed to these children and to understanding the best ways to help them.  The counseling staff has over 40 years combined experience with this specific population and the teaching staff have received in depth training in the best instructional strategies for reaching them.  In addition, the parents and extended families of these children have a strong and deep motivation to do whatever it takes to improve their lives. Provision has numerous partners in this endeavor, including the school and social services systems, the local counseling community and a few local churches that have offered to help in any way they can. 
 
 
 
 
IndicatorsHelpHow will the organization know if it is making progress? What are the key qualitative and quantitative indicators against which the organization assesses its progress toward its intended impact? Provision staff is acutely aware that this program is the first of its kind in Kentucky. That, combined with requirements of the school system for accountability, are strong motivators for keeping detailed records of educational attainment and behavioral progress. Such record keeping helps staff understand what is effective and what is not, thus allowing them to adjust  as necessary,   
ProgressHelpWhat has and hasn’t been accomplished so far?
Since Provision is fairly new, established in 2015, a major goal, to launch the program, has been a big accomplishment.  It involved doing all the paperwork and mind work  involved in creating such a multifaceted program.  This included becoming accredited, finding and remodeling an appropriate building, recruiting students and hiring staff.
 
Now in our second academic year, we are adding such tasks as continuing education for staff and a more challenging academic program for our students. All these actions lead toward our major goal, which is to provide every child who applies, including those who can pay nothing, with high quality academics in a safe and nurturing environment.  
Board Chair
Board Chair Dr. Shawn Taylor
Company Affiliation A Caring Touch Pediatrics
Term Mar 2016 to Mar 2017
Board Members
NameAffiliationStatus
Ms. Carah Boggs CPASecretary TreasurerVoting
Dr. Patrick Kitzman UK Department of Physical TherapyVoting
Ms. Andrea Nielson Jessamine County Early Learning CenterVoting
Ms Audrey Raiche Parent LiaisonVoting
Dr. Shawn Taylor Caring Touch PediatricsVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 100
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 1
Female 5
Unspecified 0
Governance
Board Term Lengths 1
Board Term Limits 2
Board Meeting Attendance % 90%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 20%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 12
Board Co-Chair
Board CoChair Dr. Patrick Kitzman
Company Affiliation UK Dept. of Physical Therapy
Term Mar 2016 to Mar 2017
Comments
CEO Comments As with most new organizations, Provision's current greatest challenge is funding.  We are really operating on a shoestring with underpaid staff and a less than adequate space.  For an organization whose main goal is to provide a safe and ongoing space to children who have known little continuity, this is a scary place to be sometimes.  However, it is also motivating and everyone from staff to grandparents to our board is working hard to get us on firmer footing financially.
CEO/Executive Director
Executive Director Dr. Joan Miller DVM, MA, NCC, LPCC, RPT
Term Start Mar 2015
Email theprovision@theprovision.org
Experience Worked as a doctor of veterinary medicine before changing careers to become a counselor specializing in attachment disorder, adoption issues, autism, trauma and abuse.  Extensive experience working with adolescents and young adults in multicultural and diverse socioeconomic settings.  Earned numerous degrees and specializations in therapeutic counseling in addition to her DVM.   
Co-CEO
Co-CEO Ms. Rebecca Host MA, LLPC
Term Start Mar 2015
Email theprovision@theprovision.org
Experience Ms. Host holds an MA in Counseling and is a licensed professional clinical counselor.    
Staff
Full Time Staff 4
Part Time Staff 2
Volunteers 14
Contractors 0
Retention Rate 100%
Management Reports to Board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 100
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 1
Female 5
Unspecified 0
Senior Staff
Title Director of Education
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Bi-Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Bi-Annually
NonManagement Formal Evaluation Yes
Non Management Formal Evaluation Frequency Annually
Comments
CEO Comments Our major challenge currently is providing higher compensation for our teachers.  None of them make nearly what they would in the public schools ad we cannot offer benefits.  Since one of our goals is to provide continuity for our students, teacher retention is very high on our list of priorities. We are addressing this in our fund raising plan and hope to be able to offer better pay soon. 
Description Our first priority at Provision is to provide excellent classroom instruction in a safe and nurturing environment. This requires finding and training the best teachers for this special population and working with families to support our efforts to help these children learn at the highest level possible. Due to behavioral problems brought on by their mental and neurological challenges, many have been unable to reach their full intellectual potential in public school settings. Therefore a great part of what we do is to find a ways to help them catch up and then excel.
Budget 120000
Category Education, General/Other
Population Served , ,
Program Short Term Success We use standard measures of school success such as testing and portfolios to measure academic success as well as constant conversations between teachers, parents and counselors about how the children themselves judge their progress and the best strategies for improving that progress.
Program Long term Success Our long term goals for our children at Provision are that they lead normal, productive lives.That means our long term education goals for them are just what they would be for any other child.We want them to learn at high levels and to be able to apply what they learn to their daily lives and, eventually to their careers.One innovative strategy used by Provision is to use a life coach.Our certified life coach (Mr. Tim Stephan) helps the students understand exactly what skills they will need to function on their own and helps them set goals to gain those skills.These can be as basic as good grooming and as complex as the study habits needed to get through college.Mr.Stephan employs long term measures that tell us how well our students are doing at reaching these life goals.
Program Success Monitored By A stated above, we use standard educational measures such as testing and portfolios as well as counseling notes, behavior reports and ongoing conversations about progress between teachers, counselors, families and students
Examples of Program Success A scenario in which a student at Provision is doing well is one in which the student is willing and happy to come to school, who participates in classroom activities, is improving academically and whose behavior is improving. We have a number of students who, after just one year at Provision are showing marked success by this measure.
Description The most unique aspect of Provision is that it offers both education and psychological therapy under one roof.The purpose of this “wrap around care” is to support students as they learn to control the behaviors that have been barriers to their education in other settings. The idea is to build a strong bond and network between counselors, teachers, families and students so that the children feel safe and cared for as they do the intense, long term work of learning to live normal lives in spite of serious mental and neurological issues.
Budget 110000
Category Mental Health, Substance Abuse Programs, General/other
Population Served , ,
Program Short Term Success Counselors at Provision keep detailed records of therapeutic outcomes and teachers note improvement in behavior. Most important, students themselves are involved in setting goals and measuring progress in this important area.
Program Long term Success As with the educational component of Provision, long term goals for the counselors are to help children reach their full potential.Without effective counseling, the usual path for these children has often veered toward drugs and institutionalization. One of the foremost goals of Provision is to show the children they have a future that avoids that scenario and is as limitless as that of other children.Therefore one of the long term evaluation tools is whether the children stay in school or drop out and whether they plan and train for careers in adulthood.
Program Success Monitored By As with the educational component of Provision, long term goals for the counselors are to help children reach their full potential.Without effective counseling, the usual path for these children has often veered toward drugs and institutionalization. One of the foremost goals of Provision is to show the children they have a future that avoids that scenario and is as limitless as that of other children.Therefore one of the long term evaluation tools is whether the children stay in school or drop out and whether they plan and train for careers in adulthood.
Examples of Program Success A scenario in which a student at Provision is doing well is one in which the student is willing and happy to come to school, who participates in classroom activities, is improving academically and whose behavior is improving. We have a number of students who, after just one year at Provision are showing marked success by this measure.
Program Comments
CEO Comments
After one year, the Provision School and Counseling Center is doing exactly what  we hoped it would do, help children with behavior challenges brought about by mental and neurological problems and early trauma, function at the high levels we know they can achieve. We had seen the kind of wrap around care Provision provides work in other places with similar children and so we are gratified to see it working here in Lexington.  Our biggest challenge now is simply sustaining the program and continuing to  monitor our successes as well as improve our care in everyway we can. 
 
Two major goals depend on increasing our funding base.  The first is providing continuity of care for these children who have been rejected over and over. Currently our teachers make much less than they would in similar positions in the public schools but they are committed to helping these children.  Nevertheless, if we are going to retain them, we know we must be able to pay them commensurate with what they could make elsewhere.
 
Our second goal is to serve as many children as possible, even those who can pay nothing at all.  Since many of the children in this population suffered from early trauma,  many have ended up in foster care and foster families can seldom afford to pay even the modest fees we charge at The Provision.  Currently about one third of our students pay nothing at all. Donations would help us increase that number.  
Plans & Policies
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? No
Management Succession Plan? No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Collaborations
Both by choice and necessity, Provision collaborates with local school systems, mental health professionals and the social service/foster care systems.
Government Licenses
Is your organization licensed by the Government? Yes
Financials
Revenue vs Expenses - All Years
Expense Breakdown - Recent Year
Fiscal Year
Fiscal Year Start July 15, 2016
Fiscal Year End June 16, 2017
Projected Revenue $231,684.00
Projected Expenses $231,684.00
Spending Policy Income Only
Detailed Financials
Expense Allocation
Fiscal Year201620152014
Program Expense$174,847----
Administration Expense$10,922----
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses1.08----
Program Expense/Total Expenses94%----
Fundraising Expense/Contributed Revenue0%----
Assets and Liabilities
Fiscal Year201620152014
Total Assets$25,102----
Current Assets$25,102----
Long-Term Liabilities$855----
Current Liabilities------
Total Net Assets$24,247----
Form 990s
2016 Form 990
2015 The Provision 990 form
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Registration Yes
Comments
CEO Comments Since Provision has just completed its first fiscal year, we do not yet have an audited report of financials.  We plan to have an audit conducted at the end of our first two years of operation and will post it at that time. We do have a financial manager (CPA) on our board who is keeping our financial records, submitting appropriate forms, etc.  
Foundation Staff Comments This organization received its 501c3 status in 2016 and so does not have three years of  990s or financial information. Financials for FY16 were provided by the organization.
Address 128 DENNIS DRIVE
Lexington
LEXINGTON, KY 405030000
Primary Phone 859 3960644
CEO/Executive Director Dr. Joan Miller DVM, MA, NCC, LPCC, RPT
Board Chair Dr. Shawn Taylor
Board Chair Company Affiliation A Caring Touch Pediatrics